4. Award Bid - City Hall HVAC Systems Retrofit ProjectKALISPELL FIDE DEPARTMENT
Randy Brodehl - Fire Chief
Jim Stewart - Assistant Chief/Prevention
Dee McCIuskey Assistant Chief/Operations
12/31/2003
REPORT Honorable Mayor and City Council
FROM Randy Brodebl, Fire Chief
312 First Avenue East
Kalispell, Montana 59901
(406)758-7760
FAX: (406) 758-7952
SUBJECT Heating, ventilation, and air conditioning project approval
MEETING DATE January 5, 2004
BACKGROUND: The HVAC system of City Hall is twenty-six years old, and we are seeing
extensive increases in maintenance and repair costs. The State Boiler inspector warned us last year
that we are seeing increasing indications that the system could have a complete boiler failure soon.
Replacement of the system is included in this year's budget. Estimates at that time were $125,
541.00. Diamond Plumbing & Heating, Inc., is the only bidder on this project. Their bid price is
$124,554.00, and includes replacement of the boiler, chiller, and chiller tower, and meets all
requirements as established by the bid process.
RECOMMENDATIONS: Council awards the bid to Diamond PItimbing & Heating, Inc. for
$124,554.00, and instructs staff to complete contract with the vendor.
FISCAL EFFECTS: $124,554.00
ALTERNATIVES: As recommended by Council
Respectfully submitted,
3
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Rand o , Fire Chief Chris A. Kukulski, City Manager
"Assisting our community in reducing, preventing, and mitigating emergencies. "
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Kalispell Fire/Ambulance Department
Randy Brodehl, Fire Chief
Arvin Mower, Assistant Chief/Operations
Jiro Stewart, Assistant Chief/Fire .Marshal 312 First Avenue Fast Kalispell, Montana (406)758-7760
7/15/2002
To: Chris Kukulski, City Manager
From: Randy Brodehl
Re: Boiler and cooling system
Chris,
Thought I would give you a heads up on budget item for the 2003/2004 fiscal year. Our cooling system failed again
two weeks ago. Johnson Controls has purged the boiler coils and cooling system lines and as we confirmed last year,
our boiler and cooler system has a limited remaining life. They removed a large amount of rest and debris that is
coming from the unit's plumbing. Their technician told us that we should be able to get one more year out of it before
we replace it, but that will probably be the limit.
We requested they give us a written proposal for the replacements necessary. I have attached copies of their proposal,
showing:
Boiler
$54,462.00
Chiller
50,799.00
5 year Warranty
1,500.00
Cooling Tower
18,780.00
Total
$125,541.00
This is substantially less than the half million that they told us originally but is still a large ticket item. Since they
believe this system will last until next year, I will plan to include this cost in the 2003/2004 budget proposals. I don't
recommend stretching this any further.
Thanks, rlb