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8. Award Bid - Kalispell City Airport Improvements - North End Utilitiese City of Kalispell `_' Post Office Box 1997 - Kalispell, Montana 59903-1997 - Telephone (406) 758-7000 Fax - (406) 758-7758 F REPORT TO: Honorable Mayor and City Council FROM: James H. Patrick, City Manager SUBJECT: Award of Contract for Kalispell City Airport Improvements - North End Utilities MEETING DATE: December 16, 2004 BACKGROUND: Bids were solicited and publicly opened on December 7, 2004 for the extension of Utilities through the north end of the Kalispell Airport. Attached is the consulting engineer's report and recommendation for award. There were five bids received. The low bid is $86,933.21 received from Windy Ridge Construction, Plains, MT. This bid was 20% lower than the engineer's estimate and 10% lower than the next bidder. A copy of the Bid Tabulation is attached. There was a lower bid of S 12,777.70 submitted, but this was a result of a typographical error. When the calculations were made the actual bid was $112,777.70. RECOMMENDATION: A motion to award the Kalispell City Airport Improvements — North End Utilities contract to Windy Ridge Construction, Plains MT for a total of $86,933.21. FISCAL EFFECTS: Expenditure of $86,933-21 from Airport TIF funds as budgeted and saving $21,281,79 from the engineer's projections. ALTERNATIVES: As suggested by the City Council. Respectfully submitted. 'dames H. Patrick City Manager Report complied: December 16, 2004 cc.: Theresa White, Kalispell City Clerk December 8, 2004 y' ...,,li 7 Civil Transportation Environmental Engineers PO. Box 5653 825 Custer Avenue Helena, MT 59604 (406) 447-5000 FAX (4061, 447-5036 www.rpea-hin.corn Mr. James Patrick, City Manager City of Kalispell P.O. Box 1997 Kalispell, 1riT J990,]-199'7 RE: Recommendation of Award - Kalispell City Airport Improvements - North End Utilities Dear Mr. Patrick: The Kalispell City Clerk received and publicly opened bids at 2:30 p.m. on December 7, 2004, for the Kalispell City Airport — North End Utilities. After a careful examination of the bids received we are hereby requesting the City's concurrence in award of the: Base bid contract to Windy Ridge Construction, Plains, MT, totaling: Eighty-six thousand, nine hundred thirty-three dollars and twenty one cents ($86,933.21). This bid was 20% lower than the engineer's estimate and 10% lower than the next bidder. A copy of the Bid Tabulation is enclosed. A major mathematical error was submitted by REB, LLC as they indicated by numbers and words that their total bid was $12,777.70, but indeed the calculations added up to $112,777.70. We recommend acceptance of the corrected amount. With the corrected amount, REB is not the lowest responsible bidder. Connected with this project will be several agreements with individual utility companies (FEC, NWE, Century Tel, and Bresnan). At this time, not all of these companies have submitted their formal agreements. A summary of the project costs to date are: Windy Ridge Construction $ 86,933-21 bid result (12/7/04) FEC (electrical) $ 9,304.00 agreement (1211/04) NWE (gas) $ 16,100.00 est. Century Tel (telephone) $ 5,550.00 est. Bresnan (cable TV) $ 2,500.00 est, Administration (newspaper adds for bidding) $ 2,000.00 est. Electronic Entry Gate (North end only) $ 16,400.00 est. to be part of the next project Vehicle Access Rd (North end only) $ 60,800.00 est. to be part of the next project Engineering (North End Utility Design —TO S & SA) $ 9,300.00 (11/01104) Engingering North End Utility Const Mgt -TO 6A 13 410.00 submitted 11/2/04 Total $222,297.21 est As RPA (or the City of Kalispell) receive formal agreements with the utility companies we will update the project cost summary. If you have any questions please call me. BID TABULATION KALISPELL CITY AIRPORT - NORTH END UTILITIES Bid Opening Date: December 7, 2004 Engineer's Estimate Windy Ridge Goose Bay Equipment RE8 , LLC Settle Contracting Inc. Sandry Construction unit unitDescription :11- uuit i'nre TO Price ua¢ Price Total Prlee Unir Rice Total Price Unit pd,e Total Paiee One I+riee Tolat F'rlee uuir Priee Total Price r.AIr (Figures) (Figures) (Figures) (Figures) (Figrai (Figures) (Pi�u,x) (Figures) (Pigums) (Figures)Fiu B 1"ry 1,315 LF 8' PVC, C900, Class 150 Water Main $35.00 $46,025,00 $21.12 $27,772,80 $33.00 $43,395,00 $40,50 $53,257,50 $60.00 $78,900,00 $60.00 $78,900.0 2 8EA 4" PVC SUR 35 for SSSL $500,00 $4,000.00 $230.94 $1,847.52 $800.00 $6,400.00 $1,186,00 $9,480.0 $720,00 $6,760,0 $1,200.00 $9,600,00 3 3 EA Fire Hydrants $3,000.00 $%000.00 $4,018,32 $12,054.9 S3,500.00 $10,500.00 $3,117.00 $9,351.0C $3,480.00 $10,440.00 $3,300.00 $9,900.0 4 262 LF t"Polyethylene Water Services $20,00 $5,240,00 $16.63 $4,409.4 $25.00 $6,550-00 $26,85 $7,034.7 $36.50 S9,563,0C $23.W $6,026.0 5 1,471 LF Common Utility Trench $12,00 $17,652,00 $10,21 $15,018.91 $7.00 $10,297.00 $11.00 $16,181,0 $6.25 $9,193,71 $3.00 $4,413.0 6 2,006 LF 3" PVC Sch 40 for Electric $4.50 $9,027,00 $1.48 $2,968.88 $3.50 $7,021.00 $2.50 $5,015.0 S2.95 $5,917.7 $4.00 $8,024.0 7 1,511 LF 2' PVC Sch 40 for Tsteptme $3.00 $4,53300 $094 $1,4213.34 SIM $4,533.00 $2,00 $3,022C $2.30 $3.475.3 $3.50 $5,288.5 8 1,511 LF 2' PVC Sch 401or Cable TV $3.00 $4,533,00 $0.94 $1,420.34 $3.00 $4,533.00 $2.00 $3,022.0 $2,30 $3,475.3. $3.50 $5,2885 9 5EA Elecirical Vaults $750.00 $3,750.00 $2,964.5C $14,82250 $1,000,00 $5,000,00 $580.00 $2,900.0 $625,00 $3,125.0 $2,400.00 $12,000�0 10 495 LF Separate Electrical Trench $9.00 $4,455.00 $10,50 $5,19T50 $2.00 $990.00 ST10 $3,514.5 $5.00 $2,475.0, $4,00 $1,980.0 TOTAL BASE BID: liII ,215A0 $86,933.27 $99,219.00 $112 777.70 $132,326.05 $144,420.00 (1) $12,777.00 (1) mXhunatiral errarin Conuarmr Rid m rldtoa€,e ahaee ,aivc