8. Award Bid - Kalispell City Airport Improvements - North End Utilitiese City of Kalispell
`_' Post Office Box 1997 - Kalispell, Montana 59903-1997 - Telephone (406) 758-7000 Fax - (406) 758-7758
F
REPORT TO: Honorable Mayor and City Council
FROM: James H. Patrick, City Manager
SUBJECT: Award of Contract for Kalispell City Airport Improvements - North End
Utilities
MEETING DATE: December 16, 2004
BACKGROUND: Bids were solicited and publicly opened on December 7, 2004 for the
extension of Utilities through the north end of the Kalispell Airport. Attached is the consulting
engineer's report and recommendation for award.
There were five bids received. The low bid is $86,933.21 received from Windy Ridge
Construction, Plains, MT. This bid was 20% lower than the engineer's estimate and 10% lower
than the next bidder. A copy of the Bid Tabulation is attached. There was a lower bid of
S 12,777.70 submitted, but this was a result of a typographical error. When the calculations were
made the actual bid was $112,777.70.
RECOMMENDATION: A motion to award the Kalispell City Airport Improvements —
North End Utilities contract to Windy Ridge Construction, Plains MT for a total of $86,933.21.
FISCAL EFFECTS: Expenditure of $86,933-21 from Airport TIF funds as budgeted and saving
$21,281,79 from the engineer's projections.
ALTERNATIVES: As suggested by the City Council.
Respectfully submitted.
'dames H. Patrick
City Manager
Report complied: December 16, 2004
cc.: Theresa White, Kalispell City Clerk
December 8, 2004
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7
Civil
Transportation
Environmental
Engineers
PO. Box 5653
825 Custer Avenue
Helena, MT 59604
(406) 447-5000
FAX (4061, 447-5036
www.rpea-hin.corn
Mr. James Patrick, City Manager
City of Kalispell
P.O. Box 1997
Kalispell, 1riT J990,]-199'7
RE: Recommendation of Award - Kalispell City Airport Improvements - North End Utilities
Dear Mr. Patrick:
The Kalispell City Clerk received and publicly opened bids at 2:30 p.m. on December 7, 2004, for
the Kalispell City Airport — North End Utilities.
After a careful examination of the bids received we are hereby requesting the City's concurrence in
award of the:
Base bid contract to Windy Ridge Construction, Plains, MT, totaling: Eighty-six thousand, nine
hundred thirty-three dollars and twenty one cents ($86,933.21). This bid was 20% lower than
the engineer's estimate and 10% lower than the next bidder. A copy of the Bid Tabulation is
enclosed.
A major mathematical error was submitted by REB, LLC as they indicated by numbers and words
that their total bid was $12,777.70, but indeed the calculations added up to $112,777.70. We
recommend acceptance of the corrected amount. With the corrected amount, REB is not the lowest
responsible bidder.
Connected with this project will be several agreements with individual utility companies (FEC,
NWE, Century Tel, and Bresnan). At this time, not all of these companies have submitted their
formal agreements.
A summary of the project costs to date are:
Windy Ridge Construction
$ 86,933-21 bid result (12/7/04)
FEC (electrical)
$ 9,304.00 agreement (1211/04)
NWE (gas)
$ 16,100.00 est.
Century Tel (telephone)
$ 5,550.00 est.
Bresnan (cable TV)
$ 2,500.00 est,
Administration (newspaper adds for bidding)
$ 2,000.00 est.
Electronic Entry Gate (North end only)
$ 16,400.00 est. to be part of the next project
Vehicle Access Rd (North end only)
$ 60,800.00 est. to be part of the next project
Engineering (North End Utility Design —TO S & SA)
$ 9,300.00 (11/01104)
Engingering North End Utility Const Mgt -TO 6A
13 410.00 submitted 11/2/04
Total
$222,297.21 est
As RPA (or the City of Kalispell) receive formal agreements with the utility companies we will
update the project cost summary. If you have any questions please call me.
BID TABULATION
KALISPELL CITY AIRPORT - NORTH END UTILITIES
Bid Opening Date: December 7, 2004
Engineer's Estimate
Windy Ridge
Goose Bay Equipment
RE8 , LLC
Settle Contracting Inc.
Sandry Construction
unit
unitDescription
:11-
uuit i'nre
TO Price
ua¢ Price
Total Prlee
Unir Rice
Total Price
Unit pd,e
Total Paiee
One I+riee
Tolat F'rlee
uuir Priee
Total Price
r.AIr
(Figures)
(Figures)
(Figures)
(Figures)
(Figrai
(Figures)
(Pi�u,x)
(Figures)
(Pigums)
(Figures)Fiu
B
1"ry
1,315 LF 8' PVC, C900, Class 150 Water Main
$35.00
$46,025,00
$21.12
$27,772,80
$33.00
$43,395,00
$40,50
$53,257,50
$60.00
$78,900,00
$60.00
$78,900.0
2 8EA 4" PVC SUR 35 for SSSL
$500,00
$4,000.00
$230.94
$1,847.52
$800.00
$6,400.00
$1,186,00
$9,480.0
$720,00
$6,760,0
$1,200.00
$9,600,00
3 3 EA Fire Hydrants
$3,000.00
$%000.00
$4,018,32
$12,054.9
S3,500.00
$10,500.00
$3,117.00
$9,351.0C
$3,480.00
$10,440.00
$3,300.00
$9,900.0
4 262 LF t"Polyethylene Water Services
$20,00
$5,240,00
$16.63
$4,409.4
$25.00
$6,550-00
$26,85
$7,034.7
$36.50
S9,563,0C
$23.W
$6,026.0
5 1,471 LF Common Utility Trench
$12,00
$17,652,00
$10,21
$15,018.91
$7.00
$10,297.00
$11.00
$16,181,0
$6.25
$9,193,71
$3.00
$4,413.0
6 2,006 LF 3" PVC Sch 40 for Electric
$4.50
$9,027,00
$1.48
$2,968.88
$3.50
$7,021.00
$2.50
$5,015.0
S2.95
$5,917.7
$4.00
$8,024.0
7 1,511 LF 2' PVC Sch 40 for Tsteptme
$3.00
$4,53300
$094
$1,4213.34
SIM
$4,533.00
$2,00
$3,022C
$2.30
$3.475.3
$3.50
$5,288.5
8 1,511 LF 2' PVC Sch 401or Cable TV
$3.00
$4,533,00
$0.94
$1,420.34
$3.00
$4,533.00
$2.00
$3,022.0
$2,30
$3,475.3.
$3.50
$5,2885
9 5EA Elecirical Vaults
$750.00
$3,750.00
$2,964.5C
$14,82250
$1,000,00
$5,000,00
$580.00
$2,900.0
$625,00
$3,125.0
$2,400.00
$12,000�0
10 495 LF Separate Electrical Trench
$9.00
$4,455.00
$10,50
$5,19T50
$2.00
$990.00
ST10
$3,514.5
$5.00
$2,475.0,
$4,00
$1,980.0
TOTAL BASE BID:
liII ,215A0
$86,933.27
$99,219.00
$112 777.70
$132,326.05
$144,420.00
(1) $12,777.00
(1) mXhunatiral errarin Conuarmr Rid m rldtoa€,e ahaee ,aivc