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6. Award Bid - Combination Sewer Cleaning and Vacuum Truckw� w City of Kalispell Public Works Department Post ice Box 1997, Kalispell. Montana -59903-1997 - Telephone (406) 58-7720, Fax (406)758-78'11 REPORT TO: Mayor and City Council FROM: James C. Hansz, P.E., Director of Public Works SUBJECT: Award Bid — Combination Sewer Cleaning and Vacuum Truck MEETING DATE: April 5, 2004 BACKGROUND: The current Sewer Maintenance ($188,000.00) and Storm Sewer Maintenance ($47,000.00) budgets include a total of $235,000.00 for a replacement combination sewer cleaning and vacuum truck The bid was advertised with a due date of 24 March 2004. Two bids from Marie Sales ($219,444.10) and Western Plains Machinery ($239,943.00) were received by the deadline. Bath pieces of equipment were found to meet the bid specification. Staff recommends award to the law bidder, Marcc Sales, to supply a new VacCon combination sewer cleaning and vacuum truck. RECOMMENDATION: Award bid for a combination sewer cleaning and vacuum truck to Marcc Sales based on their low bid of $219,444.10. ACTION REQUESTED: AT CITY COUNCIL MEETING OF'APRIL 5 — MOTION TO AWARD BITS FOR COMBINATIONSEWER C1 EANING AND VACUUM TRUCK TO MARIC SALES OF WEST JORDAN, UT. FISCAL EFFECTS: Sewer and Storm brain Maintenance Fund expenditures of $219,444.10 in FY 2003/04. ALTERNATIVES: As suggested by the City Council Respectfully submitted, on - k?Lk,�L, James C. Hansz P Chris A. Kukulski Director of Publi Wor City Engineer City Manager April 5, 2004 Award Bid Sewer Truck.doc hit=ffice Memo To. Jim Hansz, Public Works Director From: Terri. Loudermilk, Administrative Coordinator Date: 3/25/2004 Re. Combination Sewer Cleaning and Vacuum Truck Included in the 2003/2004 budget is an appropriation of $235,000 to purchase a combination sewer cleaning and vacuum truck. The available funds are in the sewer and storm budgets, with $188,000 budgeted in Sewer and $47,000 budgeted in storm. Bids were solicited and the City received two bids by the March 24, 2004 deadline. Mara Sales $219,444.10 Western Plains Machinery Co. $2391-943.00 it was determined that both bids met our specifications. Maric Sales bid a Vac - Con truck, and Western .plains bid a Vactor truck. The City's current sewer cleaning truck is a Vac -Con and the crew has been happy with its performance. The Vactor truck that Western Plains bid is considered to be the industry"s Cadillac version, which would explain the significantly higher bid. It is my recommendation that the bid for the combination sewer cleaning and vacuum truck be awarded, to the lowest bidder, which is Marc Sales.