6. Award Bid - Combination Sewer Cleaning and Vacuum Truckw� w
City of Kalispell Public Works Department
Post ice Box 1997, Kalispell. Montana -59903-1997 - Telephone (406) 58-7720, Fax (406)758-78'11
REPORT TO: Mayor and City Council
FROM: James C. Hansz, P.E., Director of Public Works
SUBJECT: Award Bid — Combination Sewer Cleaning and Vacuum Truck
MEETING DATE: April 5, 2004
BACKGROUND: The current Sewer Maintenance ($188,000.00) and Storm Sewer Maintenance
($47,000.00) budgets include a total of $235,000.00 for a replacement combination sewer
cleaning and vacuum truck The bid was advertised with a due date of 24 March 2004. Two bids
from Marie Sales ($219,444.10) and Western Plains Machinery ($239,943.00) were received by
the deadline. Bath pieces of equipment were found to meet the bid specification. Staff
recommends award to the law bidder, Marcc Sales, to supply a new VacCon combination sewer
cleaning and vacuum truck.
RECOMMENDATION: Award bid for a combination sewer cleaning and vacuum truck to
Marcc Sales based on their low bid of $219,444.10.
ACTION REQUESTED: AT CITY COUNCIL MEETING OF'APRIL 5 — MOTION TO
AWARD BITS FOR COMBINATIONSEWER C1 EANING AND VACUUM TRUCK TO
MARIC SALES OF WEST JORDAN, UT.
FISCAL EFFECTS: Sewer and Storm brain Maintenance Fund expenditures of $219,444.10 in
FY 2003/04.
ALTERNATIVES: As suggested by the City Council
Respectfully submitted,
on - k?Lk,�L,
James C. Hansz P Chris A. Kukulski
Director of Publi Wor City Engineer City Manager
April 5, 2004 Award Bid Sewer Truck.doc
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Memo
To. Jim Hansz, Public Works Director
From: Terri. Loudermilk, Administrative Coordinator
Date: 3/25/2004
Re. Combination Sewer Cleaning and Vacuum Truck
Included in the 2003/2004 budget is an appropriation of $235,000 to purchase a
combination sewer cleaning and vacuum truck. The available funds are in the
sewer and storm budgets, with $188,000 budgeted in Sewer and $47,000
budgeted in storm. Bids were solicited and the City received two bids by the
March 24, 2004 deadline.
Mara Sales $219,444.10
Western Plains Machinery Co. $2391-943.00
it was determined that both bids met our specifications. Maric Sales bid a Vac -
Con truck, and Western .plains bid a Vactor truck. The City's current sewer
cleaning truck is a Vac -Con and the crew has been happy with its performance.
The Vactor truck that Western Plains bid is considered to be the industry"s
Cadillac version, which would explain the significantly higher bid.
It is my recommendation that the bid for the combination sewer cleaning
and vacuum truck be awarded, to the lowest bidder, which is Marc Sales.