13. Resolution 5061 - Personnel Policies AmendmentRXRTO:
FROM:
SUBJECT:
City of Kalispell
*T r y . it n *Human Resources Director * . 0. Box 1997Kal i pe I L, Mo ntana 5 03-1997
*Telephone 6) - 57 .E= x -7 * -i all: i itton:!��r ,,t is ell. of
Honorable Mayor and City Council
Ferry Mitton, Director of Hannan Resources
Janes H. atr*ek, City Manager
Personnel Policies Handbook Amendment
MEETING ATE: September 6,2005
BACKGROUND: The Montana Municipal Insurance Authority (MMIA) who underwrites
our Employment Practices Liability Insurance E 1 requires that our employment practices he
reviewed periodically to meet the EPLI Endorsement Underwriting Criteria.
The purpose of this renewal process is to ensure municipalities comply with any outdated MM1A
EPLI Endorsement Underwn'ting Criteria, which also reduces employment oyment liability claims. After
extensive review of our personnel policies Handbook,, MM1A is requesting an amendment to
Section 20-111, Employment In—Processing/Ofientation of newlyhired employees.
Respectively submitted,
Terry 'Jon
o Human Resources
Attachment: Resolution 5061
Les H. Patne
City Manager
Report compiled August 2, 2005
RXE-1�SoLUN No. 5061
A RESOLUTION AMENDING RESOLUTION 4832, ADOPTING REVISIONS TO SECTION
2 -I , EMPLOYEE IN-PROCESSING/ORIENTATION, of THE PERSONNEL POLICIES
HANDBOOK FOR ALL CITY EMPLOYEES AND DECLARING AN EFFECTIVE DATE.
WHEREAS,, it is in the best interests of the citizens of the City of Kalispell, and employees of the
City of Kalispell, that all policies relating to persons working for the City of Kalispell e
placed in a Personnel Policies Handbook, and
WHEREAS, on May 2,1994, the City Council adopted Resolution No. 4150, adopting a Personnel
Policies Handbook for all City employees, and
WHEREAS', on June 19., 2000, the City Council adopted Resolution No. 4561, revising the Personnel
Policies Handbook, and
WHEREAS, on September 15, 2003, the City Council adopted Resolution No, 4832, revising the
Personnel Policies Handbook, and
WHEREAS, the Montana Municipal ns .ran e Authority is now re urnn ; an amendment to Section
2 I , Employment - Proe ssi g n.
r en atio, -� n order to comply with the EPLI
Endorsement Underwriting Crier'a.
NOW, WHEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY of KALISPELL
AS FOLLOWS
SECTION 1. That Section 20-1 L Employment In-Processing/Orientation, of the
Personnel Policies Handbook dated. September 15, 2003 is hereby
amended as follows on Exhibit "'A".
SECTION 11. This Resolution shall eeol e effective immediately upon its passage by
the City Council.
PASSED .AND APPROVED BY THE CITY COUNCIL AND SIGNED BY THE MAYOR OF THE
CITY OF KALISPELL, THIS 6TH DAY OF S I'TEM 2005.
Pamela B. Kennedy
Mayor
ATTEST:
Theresa White
City Clerk
EXHIBIT "A"
SECTION 20-11
PURPOSE: To establish a policy and procedure for processing new City employees.
STATEMENT OF POLIO:
All new regular full -tine and regular part-time employees of the City will be scheduled to meet with the Pefse
Human Resources Director or his/her designate on their first day of work for general orientation,
The emio ee will have the on ortunfty to eon fete necessary..gmployment forms required by Federal and State
St ate s �e � with di `or�at .the14wman Resourcespirector or hi lher desiggee will
explain in general terns the rules and e2�eetati ns and provide an overview of the pa and benefit..pack e
offered by the City of KafiVell.
n addition. nevi em io ees will be shown the employee bulletin board that dis is s the required federal and state
ostin s. The em io ee w'11 be responsible for reading and.following the policies established within the poiie
manual to include understanding their em to ent classification. In addition new ern io ee �iii he rovided
orientation and educationspecific to the equipment and tasks re aired of their new position.,
�e Director the Department or fisher deli nee providesadditional
information to the new employee, including:
L Work standards and regulations
2. Hours of work, time cards or reports, leave requests
3. Duties or the position
4. Safety rules and procedures, location of safety or protective equipment
Four of the work area, including location of equipment, supplies, etc.
. Introduction to co-workers
. Schedule for lunch and breaks
. When and to whom to report absence from work
. Who is responsible for performance planning and reviews.
10. Where - §ted notices are displayed,
11. Education specific traininm that i .chides the safe ove.ratio.n of the equ1VMQAtAn.... basks required.
EFFECTIVE: I.runed.late y .ATE: May 3 � 1994
AST REVISED: August 25, 2005