4. Approval of Engineering Supplement #10 - Meridian Road ProjectCity Of 1%A1,or111'SFvw11 Publ'e Works Departm%emnt
Post Office Box 11997, Kahmel 1, Montana - . - Telephone (406)758-7720, Fax1106)758-7831
x
REPORT TO: Mayor and City Council
FROM: 3-ames C. Hansz, P.E., Director of Public Works
SUBJECT: Men4dian Road Project, l eeri Supplement 10
MEETING DATE: November 21,2005
BACKGROUND: The Meridian load project is under construction and proceeding on schedule. The
engineering .for this M.DT project was actually performed under a City -originated design contract with
Robert 'eecia and Associates. The contract has spanned nn.any years and a. number of supplements to the
contract were required to complete the project design.. Supplement #9 was approved by City Council
October 18, 2004. Following that contract modification, MDT requested additional changes to the proeet
documents. This was deemed necessary to allow greater bid flexibility to match available funding in the
event that bids exceeded available funding. The additional changes require an additional contract
modification'. number 101, to cover the consuItant`s additional work.
Supplement # 10 was forwarded to M.DT for review by the Consu ltan.t Plans Division, The review
is complete and M.DT has issued them- opinion that the consultant's request is reasonable. The total of this
supplement is $54,248.00. The supplement and the MDT eoneurrence letter are attached for review. It
should be noted that none of these engineering casts are paid by Kalispell. All engineering costs are paid
y MDT from funds allocated for this project.
R-ECoMMLENDTON: Approve Supplement #10 STPU 1 for North :Meridian Road Kalispell.
ACTION RE QUESTED:MOTION TO APPRO VE SUPPLEMENT #10.
FISCALEFFECTS: None. Costs are paid by MDT from engineering funds allocated for this project.
ALTERNATIVES: As suggested by the City Council
Respectfully submitted,
JJa. Hans , r
P.E.
p.E. James H. pic,l
.Director of public Work City En ineer City Manager
November 21, 2005 .meridian Road Engineering Supplement # I 0.doc
Montana Department of TransportaHon
1 Prospect Avenue
PO Box 20 1001
Helena MT 59620- 1001
November 3, 25
Mr. James Hansz
Director of Public Works
City or Kalispell
PO Box 1997
Kalispell, MT 59903-1997
Subject: STPU 6701.(5)
North Meridian Road - Kalispell
UPN 2950
Review r of Supplement No. 10
Dear Jim,
---- Jr L r Director
-- - -
We have reviewed the Co € tant"s supplement .request and cost proposal dated May 25, 2005
and submitted to the Consultant Design Bureau for this project. .All the items of work detailed in
the proposal were required to complete the project design.
The Consultant's proposal is reasonable. We are recommending approval of their professional
services proposal. If you have any questions or comments, please contact Kraig McLeod at
256.
�7
Tim. J. Conwa-
y, P.E.
Consultant Plans Engineer
copses: Dwane Kailey, P.E., District Administrator T Missoula District
Tom S. Martini P.E.{ Consultant Design Engineer
Gordon L. Larson, P.E., Robert Pe cia & Assoei.at s
Consultant :design Bureau Contract He
o tsuitam- Design Bureau An Equal OPporfunitry Empioyer Eng�neellfbg Division
Phone. (0) 444 '. 1'800, 33.E- 5 ,
Fax: (40 )444-63 Web Page; uvwwmdt-rat-gov
AID
May 25, 2005
Tim Conway, P.E.
r " j
Consultant Plans Engineer
t�
Montana Department of Transportation
Oct -
2701 Prospect Avenue
PO Box 201001
Helena, MT 59620
ATCIVIL TN: Robert Tholt, P.E.
TRANSPORTATION Subject: North Meridian Rd — Kalispell
ispe
STPU 6701
ENVIRONMENTAL Control No. 2950
ENGINEERS Supplement # — Revised
Tires.
Robert Peeeia & Associates RPA submitted Supplement 10 to the
MDT with a copy to Jim Hansz with the City of Kalispell on March 23,
2005. Since that time RPA has continued to work on this project and
address comments received in order to ex dit the Process to ensure that
s
this project would remain
i n n the June 2 ' 2005 letting.
RPA also submitted a reprised Supplement #9 on September 30, 2004 that
was approved. This supplement had a list of Activities completed, or to
be completed by RPA. It was RPAs intention that this supplement
would cover all remaining work so no more supplements would be
necessary. Unfortunately, the estimate could not foresee all the required
work directed by the MDT. The specific areas that were inadequate were
Activities 6, and 7. If you read the revised Supplement #9 request you
will see that RPA guardcdly makes this statement. These areas that were
inadequate are covered in Activity 3 in the revised Supplement 1 . This
Activity 3 is also the activity that refired the most time.
RPA received an e-mail from MDT on December 15, 2004 stating that
this project was to be in the April 2005 letting and that they needed the
plans by January 14t,2005. RPA submitted 10 copies of the Final Flan
Package on January l ' , 2005. Since that time the letting date has been
P.O. Box 5653 moved and is currently set for June 2 " , 2005, with a. Pre -Bid meeting to
Hey Custer Montana occur at the M s Kalispell o gee on June 2005,
(406�44T-5000(406)447-5036
www.rp - 1n, o
Page I of
F_ IIG ' Y IAM3 RREPOko5o52Sri.
Shove below is a summary of the plan updates/changes that have been submitted to the
MDT. There has also been numerous meetings and correspondence between RPA and
various MDT personnel to resolve many'issues. Issues ranged from contaminated soil,
truck turning movements, ADA, retaining walls, and other miscellaneous items, These
issues were resolved in an expedited order to keep the project in the June 23rd, 2005
letting.
■ Updated Environmental Permits and Erosion Control Flans. Submitted files o
January 2, 2005.
■ Updated electronic files to work on MDT" s system. Submitted files on March
1 , 200 .
■ project split into three phases. Submitted files on March 31, 2005.
■Updated Intersection on S-2 (Idaho) and Meridian. Submitted files on April
1% 2005
■ Updated plans per miscellaneous comments received in an a -maid. dated April 25,
oo . Submitted files on April 27, 2005.
Received the M T's preliminary (blue) plans and special provisions from
contract plays on May 11, 2005. This resew set of plans is the last chance to
male changes before the plans are made available to the public. Received
comments from various MDT personnel through elmails and made the necessary
changes/updates. Submitted files on May 17, 2005.
The attached spreadsheet has four Activities showing the additional work completed
(beyond Supplement associated with this revised Supplement # o.
1. Utility Construclability Issues
a. This item was brought up at a utility meeting in Kalispell on September
14,o. It had to do with shifting the common utility trench west 2m
away from an existing sanitary sever lire. The time involved
coordination and .meetings with agencies and ROW blue sheets for the
additional utility easements.
2. Environmental pernitt ng
a. This hem required the permits and plans to be updated to current
standards since this project has been around for are extended period.
Page 2 of
F= k.HWSDI"CO"-E�a-5052n_ doc
3 , Updating plan package to meet event MDT standards
a. This item required plans and quantities to he updated for'Surfacing, ,FDA,
Signing, Pavement Markings, and other miscellaneous items.
. Additional coordination meetings.
e. Updating the NE quadrant of US-US-2 and Mef dian Intersection. The
original traffic report stated that this project was designed to
accommodate W- 15 design vehicles. However, after meeting with
MDR' traffic personnel it was decided to upgrade this intersection to
accommodate a WB-20 design vehicle. The existing northbound lane on
Meridian Rd is wider than normal,, therefore larger trucks can make this
turn. Hence the MDT wanted to perpetuate this tuming movement.
d. Updating plans as per comments received.
. Project Split from two phases to three phases.
a. RPA was notified to split the lighting and signal at Liberty St. into a 3 d
project on March V 2005. RP . completed these changes prior to being
notified that this was not necessary.
The final date for plan revisions/changes (blue sheets) has passed. Blue sheet comments
were to he completed and submitted to the MDT by May 18, 2005 as per a letter from
Tim Conway dated May 11, 2005. RPA submitted the final plan updates on May 17,
2005. Therefore our work 'in this revised supplement is approximately % complete.
The only additional item is some mir or coordination meetings s and attending the pre -bid
conference on June 6 1h 2005 in Kalispell.
If any additional work outside of these supplements is required RPA will notify the
MDT and City of Kalispell prior to beginning any work.
We truly appreciate your consideration in this matter. Please contact Gordon Larson, or
myself if you have any questions, or require any additional in.foratio..
Sincerely,
ROBERT PECCIA AND ASSOCIATES
Tim Rsda,, P.E.
Cc: Jim Haas
Dwane Kai I ey
Page 3 of 3
PROJECT: North Meridian Rd - Kalb ell Federal Aid Pl o ect No. STPU 6701 DATE; - -0
CONT...... D ESA". PREPARED BY: TW.... WORK TYPE.- 1.€ M eat # 1 a
. .... ..ROL ........
Activtty
Total Flours
Mannar
Prof. Mor.
Pr 1. Eng.
Designer
Clerc.
PC Time
CARD Time
t
Wility ConWuctablifty tssuos
Pr aration of RW doc far 2 meter *hift no€th of 3 Mile 82
2
40
40
8
4
Meetu in Kalispell to gQ #rver utility issues after Sept- N 1$
1
ISUSTOTAL(HOURS) A
19
40
40
f#
8
4
EnvironrMOW and Permitting
Reviselupdate knits w cwmnt standards 20
8
0
4
Ull3T T FLOURS) 20
a.
8
a
4
2
8
3
P102 M!2 per MDT Directives sing Supp.
u acing, ADA, Signing and Payment Wlr 101
1
40
40
20
20
d
Pre -Bid and Consbuciboh Coordinabon Meet— 56
16
32
8
NE cluadmnt of US2 & Meridian IntiewseeWn upgrade 110
2
$0
40
8
6
AiddM-4ing MDT co a nts & plan updatefch a submMa€s 260
24
1 0
40
16
so
12
SUBTOTAL (HOU!SL $27
43
252
148
68
1
120
nol
4
Projt split to teas"
UDdabN #Marrs, Specs, & Estimate 101
1
4
40
16
40
40
UBTOTA Hours) 101
9
40
40
16
40
4
]TOTAL
P�. N OM.P ETI f UFM
34
8l
i f
PLAN P . T N COST SUMMARY 1
IPROJE T.- North Meridian Rd - Kaff�peff Federal Aid Ero DATE: 5-25-05
.CONTRO-L N.O-. .2950 ESA'. PREPARED BY: TW........... WORK TYPE: Supplement #.I Oa
—_.............-.---...... ...
....... ... ........
........
....
_..........
T—
- ----
TOTAL HOURSI 1 74
ENERAL V RH AD 1.5856 DEAD SUBTOTAL I I I 28SKU111
TOTAL LABOR/OVERHEAD
Page 10f 2 i`:\HI HWAY 1MERIDIAN\ `i ' RAC 1RS DPP 1 .xi
DIRECT NONLABOR
Miscellaneous �Bw&w prints. mom muKft PaW. tie. Post . , OqWpnlenr mr9k maps, photos. surmy M ., diWay dl;, -)
5
Personal Computer
ors
170
Per Hour
1-50
255
ADD Time
Hours
308
Per Hour
&GO
Vehicle Rental
Days
Per Day
lies e - 3 Try to Kalispell
Miles
1280
Per Mile
O.46
58
)%jr1ine T6ps
Trips
Per Trig
Per Diem
Da
3
Per Day
75,00
221
Other
TOTAL DIRECT N�JNLA
"a3,10 j:
OUTSIDE SERVICES AN. ....D SUBCONTRACTS
fW Appraisals, a C)tjatEo Acquisition
Flood lain Permit Fees
Other
TOTAL OUTSIDE SERVICES AND SUBCONTRACTS
RECAPITULATION
.... .. . . ..........Total Labor/ Overhead for Plan Dom letion 4t866
Total Direct NonLabor
#
Total Outside Services & Subcontracts
profit To be Negotiate
5,479.88
TOTAL ESTIMATED COST $54,24
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