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7. Resolution 4982 - MDT Storm Drain Agreement - North Meridian Road Project"ity of Kalispell Public Works Department Post Office Box 1997, Kalispell, Montana 59903-1997 -Telephone (4 6)758-7720, Fax (406) , -78 3 1 REPORT TO: Mayor and City Council FROM: Jaynes C. Hansz, P.E., Director of Public Works SUBJECT: City/State Storm Drain Agreement for North Meridian Road Project. MEETING DATE: 22 February 2005 BACKGROUND: Construction of the North Meridian .Road :Project is moving steadily forward. This project includes storm drainage facilities the City will maintain upon completion so a storm drain agreement is needed. This agreement also includes details of cost sharing (expressed as a percentage) for facilities installed by the state but designed to accommodate additional flow requested by the city. The City share of these costs was calculated last year to be 30%, or $310,000.00, With the current aggressive construction climate we expect actual bid prices in June 2005 to exceed this amount. However, the Westside TIT budget includes approximately $350,000 designated for this work. If costs exceed the funds available, additional funds can be allocated from the Storm Drain assessment fund where portions of work included in this project were originally anticipated to be installed by the City. Inclusion of these facilities in this project has allowed for substantial cost savings to the City. Actual construction of storm drainage facilities is anticipated to occur in CY 2006. Public Works has reviewed the agreement and recommends it for your approval. RECOMMENDATION: Approve City/State Storm Drain Agreement for Federal Aid Project STPU 6701(7) and STPU 6701.($), North Meridian Road. ACTION REQUESTED: AT CITY COUNCIL MEETING OF FEBRUARY.2.2 — MOTION TO APPROVE CITY/STATE STORM DRAINAGREEMENT FOR FEDERAL AID PROJECT STPU 6701(7) AND STPU 670I (8), NORTH MERIDIAN ROAD.. FISCAL EFFECTS: None ALTERNATIVES: As suggested by the City Council y sub ed ; ansz, E. ames H. Pa rick �r"���� of Public Works pity En4eer JAty Manager Attachment: Agreement February 22. 2005 Wridiaa Road Storm Drain A.¢reenent.doc RESOLUTION NO.4982 A RESOLUTION AUTHORIZING THE MAYOR OF KALISPELL TO EXECUTE THE STORM DRAINAGE AGREEMENT OF FEDERAL AID PROTECT NOS. STPU 6701(7) AND STPU 6701(8) WITH THE STATE OF MONTANA, ACTING BY AND THROUGH THE DEPARTMENT OF TRANSPORTATION. WHEREAS, the State of Montana proposes to reconstruct a certain highway in and through the City, the construction being known as Federal Aid Project Nos. STPU 6701(7) and STPU 6701(9), North Meridian Road; and WHEREAS, the construction will be over and upon North Meridian Road from its intersection with Idaho Street (US 2) through to the intersection with US 93; and WHEREAS, the project will include a storm drainage system to collect, convey and discharge surface runoff from city streets and adjacent properties as well as from the proposed urban street project; and WHEREAS, the City and State recognize the need for a stone drain system and are willing to share in the costs of the proposed storm drain system in a mutually acceptable sharing of the total costs in accordance with the final plans; and WHEREAS, the State of Montana desires to receive Federal funds for said construction; and WHEREAS, the Federal Highway Administration of the U.S. Department of Transportation will not participate in the construction until and unless the City agrees to certain conditions. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF KALISPELL AS FOLLOWS: SECTION I. It is hereby resolved by the City Council of the City of Kalispell that the Storm Drain Agreement of Federal Aid Project No. STPU 670 ] (7) and STPU 6701(8) with the State of Montana, acting by and through the Department of Transportation, is adopted by this Council; and the Mayor of Kalispell is hereby empowered and authorized to execute said Agreement. PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF KALISPELL THIS 22ND DAY OF FEBRUARY, 2005. Pamela B. Kennedy Mayor ATTEST: Theresa White City Clerk North Meridian Road — Kalispell STPU 6701(7) — Phase I— 1.4km STPU 6701(8) — Phase 11— 0.6km Control # 2950 CITE'/STATE STORM DRAIN AGREEMENT This Agreement is entered into by and between the Montana Department of Transportation, "State", and the City of Kalispell, "City" WHEREAS, the State proposes to construct an urban street project in two phases; Phase 1 is identified as Federal Aid Urban System, STPU 6701(7), North Meridian Road -Kalispell beginning at approximately the intersection of Idaho Street (U.S. Highway 2) and Meridian Road and extending approximately 1.4 kilometers north to the intersection of Three Mile Drive, and Phase 2 identified as Federal Aid Urban System., STPU 6701(8), North Meridian Road -Kalispell beginning at the intersection of Three Mile Drive and Meridian Road and extending approximately 0.6 kilometers to the intersection of U.S. Highway 93 and Meridian Road; and WHEREAS, the project will include a storm drainage system to collect, convey and discharge surface runoff from city streets and adjacent properties as well as from the proposed urban street project (see attached Exhibit B); and WHEREAS, the proposed urban street project is located within the City; and WHEREAS, the City and State recognize the need for a storm drain system and are willing to share in the costs of the proposed storm drain system in a mutually acceptable sharing of the total costs in accordance with the final plans; and WHEREAS, the North Meridian Storm Drain Collector, hereinafter called the Storm Drain System, starts at approximately the intersection of North Meridian Road and Parkway Drive, thence south along North Meridian Road for approximately 1,700 meters to the intersection of Idaho Street (U.S. Highway 2), at which point it ties into the existing 1500mmx750mm CSPA storm drain. WHEREAS, the City and the State want the construction done; and WHEREAS, the City and State agree that it is better to construct the Storm Drain System project as part of the North Meridian Road — Kalispell roadway reconstruction project; and WHEREAS, the engineer estimate of the Storm Drain System described herein for participation based on design, plans and engineering cost estimates as of January 2005, including 8% for mobilization, 5% for contingencies, 15% for construction engineering, and 8% for traffic control, totals a 70% State; 30% City funding split for Phase 1 and a 100% State; 0%v City funding split for Phase 2; and £�1D�eurien€s :u�d Seumg iL'9j35L-ucal S,itin8s5Tei:",—y Ins m q Fill,:OLh341STORM DRALY AGREE REV 01-18-07 ,b. WHEREAS, the state share of the Storm Drain System which is to be allocated to the proposed urban street project will be financed by federal aid Urban and state matching funds, and WHEREAS, it is agreed that all costs associated with the Storm Drain System in excess of those federal aid Urban and State Matching Funds allocated will be financed by the City, and WHEREAS, the State wants to receive federal funds for the construction of the proposed federal aid Urban system project, and WHEREAS, the Federal Highway Administration of the U.S. Department of Transportation will not participate in the construction of the highway, streets and storm drain system unless the City and the State agree to equitable financial participation, and WHEREAS, it is the policy of the state for federal aid funds to be used to finance only an equitable share of a storm drain system serving no more than the federal aid project, and WHEREAS, this document must be executed and filed with the State before the work contemplated can be awarded to contract, and NOW, THEREFORE, in consideration of the covenants herein contained, the parties agree that: The State will let a construction contract using federal and city funds and will provide all services necessary for complete construction of the project including but not limited to surveying, engineering, mobilization, traffic control, material supply, inspection of work and progress, and other work necessary to complete the construction project in accordance with plans and specification. 2. The State will provide the City a set of as -built plans upon completion of the Storm Drain System. 3. The award of the construction contract will be based upon the lowest responsive bid submitted by a responsible bidder for the entire project, including the Storm Drain System., as set forth in the final plans. 4. The State shall pay the total actual Storm Drain System construction costs with federal aid Urban funds associated with flows from the project site only (see attached Exhibit A; Material Quantities). The engineer estimate of the Storm Drain System associated with flows from the project site only based on design, plans and cost estimates as of January 2005, including 8% for mobilization, 5% for contingencies, 15% for construction engineering, and 8% for traffic control, totals a 70% State; 30% City funding split for Phase l and a 100% State; 0% City funding split for Phase 2; and 5. The City shall pay all remaining costs of the Storm Drain System in excess of those federal aid funds stated above. Caboeauecus and Seam¢s1U295311s 1 FnmmeE Fiies10LK34\STURM DRAW AGREE REV fll-S8-(i5.dnc b. The State shall notify the City of the dollar amount of its share of the Storm Drain System costs based upon the allocation set forth herein, the final plan quantities and the unit prices of the lowest responsible bidder and 15% added for construction engineering. 7. The State shall invoice the City monthly for the City share of actual construction costs, including construction engineering of the storm drain portion of the construction contract, based on actual bid prices as the work is completed by the contractor. Should a monthly bill for work completed by the contractor be less than $500.00, with additional work remaining, the amount will be added to and included with the next monthly billing. 8. The City will operate and maintain the Storm Drain System including the collectors, laterals, inlets and outfall facilities in accordance with the "Memorandum of Agreement and Understanding", for the state storm drain facilities located on state -maintained routes. 9. The City will ensure that any future trunkline connections will not increase peak storm drain flows. This can be achieved by requiring off -project discharge to be temporarily detained. 10. This agreement shall become effective upon execution by the State and City. STATE OF MONTANA, DEPARTMENT OF TRANSPORTATION Jim Lynch Director of Transportation By dminis ato — Highway Division Le a er ice ATTEST By: Title: City of Kalispell Public Works Director/City Engineer 2005 1, , Clerk of the City of Kalispell, do hereby certify that this agreement was regularly adopted by the Commission of the City at a meeting held on the day of 2005, and that the Council of the City of Kalispell authorized the Public Works Director/City Engineer to sign this agreement on behalf of the Commission. SEAL C:ADo—)—ts-1,15ctnllp\U2953`L,,� .] -r., haulm Fi6'.OLK341STORM DRAIN AGREE REV M-IS-05, cb Exhibit A Material Quantities WHEREAS, the North Meridian Storm Drain Collector, hereinafter called the Storm Drain System, starts at approximately the intersection of North. Meridian Road and Parkway Drive, thence proceeds south along North Meridian Road for approximately 1,700 meters to the intersection of Idaho Street (U.S. Highway 2), at which point it ties into the existing 1500mmx750mm CSPA storm drain. The storm drain consists of the following components: Phase 1 - STPU 6701(7): Quantities Unit Description 3000 M3 BEDDING MATERIAL 406.5 M RCP IRR 300 MM CL 2 159 M RCP IRR 450 MM CL 2 76 M RCP IRR 600 MM CL 2 986.5 M RCP IRR 900 MM CL 2 126 M RCP IRR 1050 MM CL 2 274 M RCP IRR 1200 MM CL 2 54 M RCPA IRR 1485 MM CL 2 3 EACH MANHOLE 1200 MM - TYPE 3 13 EACH MANHOLE 1500 MM-TYPE 3 5 EACH MANHOLE 1800 MM TYPE 3 2 EACH MANHOLE 2400 MM-TYPE 3 2 EACH MH 1200 AIM HYDROCARBON SEP. I EACH COMB 2400MM T3 MIS T4 DR INLET 9 EACH INLET -DROP TYPE 4 20 EACH .INLET CURB -TYPE 2 Phase 2 - STPU 6701(8): Quantities Unit Description 325 M3 BEDDING MATERIAL 43 M RCP IRR 300 MM CL 2 303 M RCP IRR 450 MM CL 2 4 EACH MANHOLE 1200 MM - TYPE 3 2 EACH INLET -DROP -TYPE 4 2 EACH INLET CURB -TYPE 2 C�Dxa ents and Set ingsU8927%Loml SeningsSTemporary lnte et PrlesAOLK29lS OWM BRAIN AGREE REV 01-18-05.doc That the State shall pay the total actual Storm Drain System construction costs with Federal Aid Urban Fends associated with flows from the project site only, consisting of the following: Phase 1 - STPU 6701(7): Quantities 2010 437 453 996 126 202 11 2 4 2 5 22 Phase 2 - STPU 6701(8): Quantities 325 43 303 4 2 2 Unit Description M3 BEDDING MATERIAL M RCP IRR 300 MM CL 2 M RCP IRR 450 MM CL 2 M RCP IRR 600 MM CL 2 M RCP IRR 750 MM CL 2 M RCP IRR 900 MM CL 2 EACH MANHOLE 1200 MM - .TYPE 3 EACH MANHOLE 1500MM— TYPE 3 EACH MANHOLE 1800MM — TYPE 3 EACH MH 1200 MM HYDROCARBON SEP. EACH INLET -DROP -TYPE 4 EACH INLET -CURB -TYPE 2 Unit Description M3 BEDDING MATERIAL M RCP IRR 300 MM CL 2 M RCP IRR 450 MM CL 2 EACH MANHOLE 1200 MM--- TYPE 3 EACH INLET -DROP -TYPE 4 EACH INLET -CURB -TYPE 2 C.%D�enrs and Senings\U892T i7al Scaings4Temporary 1wrtiet FiTcs�O .KBASTORM ➢RAFN AOREE REV 01-I8-65Am Exhibit B Drained Area C:Oocumente and Scnings1U89271Local SettingslTemporwy fniemet Files\OLK291STORM DRAIN AGREE REV 01-18-05.dac 1`. i;. -BASIN ift A, - �sa2g37 Alin � � aaa Area 7. 549 "ma a = 192 Area9=i6P P.cea 1 C n Z97 Prey t 2 r 88 Para 11 * 7 Area 14 � 31 k"F =7) Areato- 14i _- �ea17:n Area 4 a a2 Area f 9 29 4.E &tx &.2 cta - cis 1€ �': d-A eia 1 tft 2S„, it cfs 17 Ch 31 sfs 4.7 cis 47 cts t rr A' 42 Cis 14 Ws "A ch to cfs 13 �1s f47 cf9 1 ! J HI efa 34 cts io ch 57 s-is 49 cfs to 152 d. A'€ cfis 74 cis 54.1. ze cfs 104 cis "cis 7C ch 1si cas i&T ch 16 18 � as c7s 32 efs so ef. la eft 1� eft i417 cfi M ch 31 cfs cis f39 C1s cft efx 19 17 SCHEMATIC SUIS-BASINS ta3 sh 71 cft t 5i aK8 €S,3 cas Aafl rfs Outfall Structure 134 pis 2a1 c1s SpfirQ Creek. Ormnage � ! East of Mar€than 734eis - 7t% yea? Flew§ 2ol cfs - IQ yea€ Nows (Frozen GrOL". ) "2 a� , - loo YgRows Sunset Perk 35 Cfs . Detention Basin 43 Cf - New 36" RCP f?f'E ilB Di 36 GAS: a: 17 cfs Upper Spring Creek _ *-Upgrade New 2:4e RCP fa�42' RCP Detention Basin 18 cfs T =36 Cfs (Three Mile Road -to. IW6 lldlle Road) (Location Approximate) O _r TWO Mile Or A f New 24" RCP —✓ .56 Cfs': Upgrade New 3b'RCP to 48" RCP (Two Mile Road to tdaho 5trae#j, 3 .cfs .57 cfs lC h0 %. 24" RCP?. Cfs 40 4 CMP r, 86 c#s 86 cfs 135 cfs rx 6W RCP 32 CfS 57" RCP C3etentian '155 cfs. Stittcture Figure 5 Map Not To Scale Design Storm Improvements Meridian Road Option North