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4. Award Bid - Water Main, Service Line, and Hydrant MaterialsUlty of Kalispell Public Works Department Post Office Box 1997, Kalispell, Montana 599 3-1997 a Telephone (406)758-7720, Fax (406)75 -7 s 1 REPORT TO: Mayor and City Council FROM: James C. Hansz, P.E., Director of Public Warps SUBJECT: Award Bid — Water Main, Service Line, and Hydrant Materials MEETING DATE: February 22, 2005 BACKGROUND: The current budget includes an appropriation of $160,000 for hydrants for the final phase of the fire hydrant installation program and regular main line; service, and repair materials for the Water Division. Two bids were received by the due date of 14 .February 2005: from Hughes Supply ($92,829.05), and Northwest Pipe Fitting ($93,924.00). The bids were carefully reviewed for compliance with specifications and found to be acceptable. Staff recommends award of the bid to Hughes Supply based on their low bid of $92,829.05. ACTION REQUESTED: AT CITY COUNCIL MEETING OF FEBRUARY 22, MOTION TO AWARD THE BID FOR WATER MAIN, SERVICE LNE, AND .HYDRANT MATEIALS TO HUGHES SUPPLY OFKALISPELL, MT.. FISCAL EFFECTS: Expenditure of funds totaling $92,829.05, an amount that is $67,170.95 less than is budgeted in FV 200412005, ALTERNATIVES: As suggested by the City Council James H. Patrick City Manager Attachment: Bid February 22, 2005 Award aid Water Line Materials.doe H I Ah 470001 TO: Jim Hansz, Public Works Director From: Terri Loudermilk, Administrative Coordinator Date: 2/16/2005 Re: Water Main, Service Line, and Hydrant Materials Bid Analysis The fiscal year 2004/2005 Water budget includes appropriations of $160,000.00 for the final phase of the fire hydrant installation program, as well as water main and service line materials. Two bids were received by the due date and opened February 14, 2005. Hughes Supply, Inc. $92,829.05 Northwest Pipe Fitting, Inc. $93,924.40 Hughes Supply, Inc. and Northwest Pipe Fittings, Inc. are the local suppliers for Kalispell and both met all the specification requirements. These are the same two bidders we had last year, and like last year their bids are extremely close. Due to the fact that both are qualified, responsible bids, I recommend that the bid for the Water Main, Service Line, and Hydrants Materials be awarded to Hughes Supply, Inc., the lowest bidder.