10. Resolution 4977 - Fire Truck ReimbursementCity of Kalispell
Post Office Box 1991,- Kalispell, Montana 59903-1997 - Telephone (406)758-7700 Fax [406)758-7758
REPORT TO: Mayor Kennedy and City Council Members
FROM: Amy Robertson, Finance Director
James H. Patrick, City Manager
SUBJECT: Reimbursement Resolution — Fire Truck
MEETING DATE: February 7, 2006
BACKGROUND: The City has applied for Board of Investment financing for the Fire
Truck in the amount of $280,000 for a IO year term. The fire truck
was budgeted in fiord 2957 FEMA Grant Fund. It was hoped that
grant money would pay for the truck, however, it was also budgeted
to be financed in the event that the grant funding was not available.
The fire department has found a truck (sole source) and would like to
make a down payment prior to closing on the BOI funding. That is
the reason for the reimbursement resolution. Details of the truck are
exhibit A of the resolution. The General Fund will make the debt
service payments. We are making the final payment on the last fire
truck purchased through BOl next week.
This resolution, prepared by bond counsel, is necessary under IRS
rules in order to reimburse the city for expenditures made before the
bond proceeds are received
RECOMMENDATION: Adopt Resolution
ALTERNATIVES: none
Amy H. Robertson
Finance Director
Report compiled: February 3, 2005
TJ�amesatrick
City Manager
RESOLUTION NO.4977
RESOLUTION RELATING TO FINANCING OF CERTAIN
PROPOSED PROJECTS; ESTABLISHING COMPLIANCE
WITH REIMBURSEMENT BOND REGULATIONS UNDER
THE INTERNAL REVENUE CODE
BE IT RESOLVED by the City Council of the City of Kalispell, Montana (the "City"), as
follows:
Section 1. Recitals.
1.01 The United States Department of Treasury has promulgated final regulations
governing the use of proceeds of tax-exempt bonds, all or a portion of which are to be used to
reimburse the City for project expenditures paid by the City prior to the date of issuance of such
bonds. Those regulations (Treasury Regulations, Section 1.150-2) (the "Regulations") require
that the City adopt a statement of official intent to reimburse an original expenditure not later
than 60 days after payment of the original expenditure. The Regulations also generally require
that the bonds be issued and the reimbursement allocation made from the proceeds of the bonds
within 18 months (or three years, if the reimbursement bond issue qualifies for the "small issuer"
exception from the arbitrage rebate requirement) after the later of (1) the date the expenditure is
paid or (ii) the date the project is placed in service or abandoned, but (unless the issue qualifies
for the "small issuer" exception from the arbitrage rebate requirement) in no event more than
three years after the date the expenditure is paid. The Regulations generally permit
reimbursement of capital expenditures and costs of issuance of the bonds.
1.02 The City desires to comply with requirements of the Regulations with respect to
certain projects hereinafter identified.
Section 2. Official Intent Declaration.
2.01 The City proposes to undertake certain projects, which projects and the estimated
costs thereof are generally described on Exhibit A hereto, which is hereby incorporated herein
and made a part hereof (the "Projects").
2.02 Other than (i) expenditures to be paid or reimbursed from sources other than the
Bonds (as hereinafter defined), (ii) expenditures permitted to be reimbursed under the
transitional provision contained in Section 1.150-20)(2) of the Regulations, (iii) expenditures
constituting preliminary expenditures within the meaning of Section 1.150-2(f)(2) of the
Regulations, or (iv) expenditures in a "de mimmus" amount (as defined in Section 1.150-2(f)(1)
of the Regulations), no expenditures for the Projects have heretofore been paid by the City and
no expenditures will be paid by the City until after the date of this Resolution.
2.03 The City reasonably expects to reimburse some or all of the expenditures made
for costs of the Projects out of the proceeds of debt in an estimated maximum aggregate principal
amount of $280,000 (the `Bonds") after the date of payment of all or a portion of the costs of the
Projects. All reimbursed expenditures shall be capital expenditures, a cost of issuance of the
Bonds or other expenditures eligible for reimbursement under Section 1.150-2(d)(3) of the
Regulations.
Section 3. Budgetary Matters. As of the date hereof, there are no City funds
reserved, allocated on a long-term basis or otherwise set aside (or reasonably expected to be
reserved, allocated on a long-term basis or otherwise set aside) to provide permanent financing
for the expenditures related to the Projects, other than pursuant to the issuance of the Bonds and
certain grant and bond proceeds identified on Exhibit A hereto. The statement of intent contained
in this resolution, therefore, is determined to be consistent with the City's budgetary and
financial circumstances as they exist or are reasonably foreseeable on the date hereof
Section 4. Reimbursement Allocations. The Finance Director shall be responsible
for making the "reimbursement allocations" described in the Regulations, being generally the
transfer of the appropriate amount of proceeds of the Bonds to reimburse the source of temporary
financing used by the City to make prior payment of the costs of the Projects. Each allocation
shall be evidenced by an entry on the official books and records of the City maintained for the
Bonds or the Projects and shall specifically identify the actual original expenditure being
reimbursed.
Adopted this 7thday of December, 2005.
Attest:
City Clerk
Mayor
IN
EXHIBIT A
Descrintion of Proiects Estimated Cost.
Fire Truck $280,000
2003 American La France
Dominion Eagle
One year old with 188 hours, full factory warranty
Fully equipped including a hydraulic rescue tool and accessories.
A-1