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01. Resolution 5034 - Budget Resolution - Annual AppropriationsCity of Kalispell Post Office Box 1997 - Kalispell, Montana 59903-1997 - Telephone (406)758-7700 Fax (406)758-7758 'TO: FROM: SUBJECT: MEETING DATE: Mayor Kennedy and City Council Members Amy Robertson, Finance Director James H. Patrick, City Manager Budget appropriation for the City's Fiscal 2006 budget August 15, 2005 BACKGROUND: The resolution is adopted annually to provide budget authority for the operations of the City. The General Fund budget is $9,499,597 which is a 22% increase from 2005. The increase is primarily due to incorporating the Planning office budget into the General Fund, the addition of 4 FTE's in the Fire Department and 2 additional Police officers, and adding the pool budget back to General Fund. The total City budget (excluding component units) is $52,073,672, an increase from the prior year amended budget due to capital projects: the Wastewater Treatment Plant expansion budgeted at $12,200,000, Airport construction of $2,000,000, Fire Hall Construction at $3,000,000 and Wells Fargo purchase at $1,100,000. A spreadsheet is provided with the changes from the Preliminary budget to the Final budget. Adjustments have been made for the fire contract and the contingency was reduced to transfer that budget authority to the Fire department. Most budgets have been affected by increases in Worker's Compensation rates. Our experience rating has changed from 99% to 139% for work comp. Line items have been corrected for errors (dispatch holiday pay was omitted), and changes in the health insurance rates. We have added $19,500 for additional fuel costs based on our actuals this year. An EAP, Employee Assistance Program, has been added to the Personnel budget. Debt service has been budgeted for the building purchase. Changes have been made for carryover amounts for things not completed at year end in the Enterprise funds. We added $216,333 for the Home Grant already accepted by Counsel but not in the Preliminary budget. We added a contingency for Wells Fargo remodeling to the Building budget. Additional notes are on the recap spreadsheet. RECOMMENDATION: Adoption of this Resolution establishing the appropriation. FISCAL EFFECTS: Total City appropriation is $ 52,073,672 Amy H. Robertson James H. Patrick Finance Director City Manager Attachment: Spreadsheet with all of the changes from the Preliminary budget. RESOLUTION NO.5034 A RESOLUTION SETTING THE ANNUAL APPROPRIATIONS FOR THE CITY OF KALISPELL, MONTANA, AS SET FORTH IN THE 2005-2006 BUDGET ADOPTED BY THE CITY COUNCIL. SECTION I. That the annual appropriations of the City of Kalispell, Montana, and the same are hereby fixed as follows: FUND Approved Appropriations General Fund $ 9,499,597 On -behalf Payment -retirement 930,000 Airport 46,465 Tax Increment -Airport 858,715 Tax Increment-Westside 901,033 Parks In Lieu 55,000 Health Insurance 2-permissive levy 342,554 Building Code Enforcement 842,253 Light Maintenance District 261,288 Decorative Light 10,000 Gas Tax 380,930 Special Street Maintenance 1,335,657 Urban forestry District 127,640 Community Dev. Loan Revolving 262,000 Courtyard Maintenance 71,000 Home Investment Grant 216,333 Community Development (UDAG) 268,159 Rural Development Loan Revolving Fund 438,891 CDBG Head Start Grant 500,000 Drug Enforcement Grant 77,973 Universal Cops Grant 59,606 Law Enforcement Block Grant 127,500 Cultural Arts 13,750 Fire Grants fund (FEMA) 235,000 ISTEA 74,370 G. O. Bond -- Aquatics Park 289,713 G. O. Bond - Fire Station #82 283,278 Stream Debt Service 482,568 SID Revolving Fund 10,050 Sidewalk & Curb Debt Service 12,849 SID Debt Service 172,225 Airport Tif Debt Service 275,743 Sidewalk & Curb Construction 50,000 Airport Construction 2,000,000 Fire Hall Construction 2,795,472 Wells Fargo Building Fund 1,100,000 Water Fund 6,032,206 SewerIWWTP Fund 16,720,474 Storm. Sewer 844,630 Ambulance Fund 1,386,684 Solid Waste 653,002 Airport Enterprise Fund 828,541 Data Processing 200,523 TOTAL ALL FUNDS $ 52,073,672 SECTION II. The City Manager is hereby authorized to transfer any part of an unencumbered balance of an appropriation to a purpose or object for which the appropriation for the current year is insufficient or to transfer between items appropriated within the same fund. SECTION III. The City Manager is hereby granted budget amendment authority for the expenditure of funds from any or all of the following: debt service funds, enterprise funds, internal service funds, trust funds, federal and state grants accepted and approved by the City Council, special assessments and donations. PASSED AND APPROVED BY THE CITY COUNCIL AND SIGNED BY THE MAYOR OF THE CITY OF KALISPELL, THIS 15TH DAY OF AUGUST, 2005 Pamela B. Kennedy Mayor ATTEST: Theresa White City Clerk BUDGET FY2006 - CHANGES TO PRELIMINARY NUMBERS General Fund FY2006 Additions Corrections/deletions PRELIMINARY BUDGET $ 9,397,187 Changes and questions: carryover items GENERAL GOVERNMENT 1000-400-510330-516 Contingency Fire Contract -move to Fire budget S (40,000) 1000--400-411850-379 Meetings Mt. League 20/20 program S 2,500 subtotal Gen. Govt. $ (37,500) CITY MANAGER 1000-401-410210-110/1531155 Personal Services work comp ratesthealth ins $ 1,098 PERSONNEL 1000-401-410830-153 Personal Services work comp rates/health ins $ (474) 1000-401-410830-355 Employee Assistance Program $ 6,000 $ 5,526 CITY CLERK/COUNCIL 1000-402-410150-110/153/155 Personal Services work comp ratesihealth ins $ 1,628 1000402-410100-153 Personal Services health $ 3,672 FINANCE DEPT. 1000-403410550-110 Personal Services correct implementation/w.c./health $ 5,324 ATTORNEY 1000-403-410550-1 10 Personal Services correct implementation/w.c./health $ 12,369 COURT 1000-406-410360-153 Personal Services health ins $ (348) DPW 1000-410-430100-151 Personal Services work comp rates/health ins $ 2,696 CENTRAL GARAGE 1000-410-431330-153 Personal Services work comp rates/health ins $ (234) 1000410-431330-231 M & O Fuel $ 19,500 $ 19,266 CITY HALL 1000-412-411230-110/153/155 Personal services work comp rates/health ins S 715 1000412411230-610/620 Debt Service Debt -Wells bldg S 26,042 subtotal City Hail $ 26,757 PLANNING &.ZONING 1000420-420540-110 Personal services carr work comp rates $ 1,771 POLICE DEPT. 1000-413490545-610 Dare Car -debt service pass thru S 332 1000413-420142-110 Dispatch -Salaries Correct - Holiday Pay & w.c. S 16,729 1000-413420142-153/155 Personal services health/retirement S (1,472) subtotal Police $ 15,589 FIRE DEPT. 1000-416-420400-110/153/155 Personal services union & non union/work comp $ 47,210 PARKS DEPT. 1000-436-460430-110/153/155 Personal services Health - rate change, w.c. $ (1,158) 1000436460430-215 M & O Computer supplies - typo S 1,000 1000--436460430-937 Capital improvements Woodland Bridge grant $ 4,000 Subtotal parks $ 3,842 RECREATION, SPORTS,CAMPS 1000-436-460431-153 Personal services Health - rate change w.c. $ (6,490) Subtotal recreation Total General Fund changes: $ 102,410 FINAL BUDGET - GENERAL FUND S 9,499,597 SPECIAL REVENUE FUNDS 2170 Airport Operating Transfer to close fund adj to actual number 6/30 $ (3,535) 2185 Airport Tif 2185-000-430300-110/153/155 Personal services correct formula (not in totals) $ 49,159 2185-000-430300-910 reduce Airport Land purcbases/improvements $ (793,077) 2185-430-430300-820 move $ from land sales to Airport Enterprise fund $ 333,557 $ (410,361) Note: an accounting change will move all activity not directly related to TIF money to the Airport Operating fund 5160, a newly created Enterprise fund. The money anticipated as revenue from the sale of land to the Whitefish Credit union is also moved to 5160. 2394 Building Department 2394420-420530-610/620 Debt Service $ 66,057 2394-420-420530-922 Building remodel contingency $ 300,000 S 366,057 Note: Revenue page includes BOY loan for $750,000 and lease back revenue from Wells Fargo 2420 Gas Tax 2420421430234-956 Sidewalk & Curb carryover ad to actual $ (14,870) 2500 Street Maintenance 2500-421-430240-110/153/155 Personal Services -street work comp & health ins. $ 12,912 2500-421-430244-110/153/155 Personal Services -traffic signs $ 1,922 $ 14,834 2880 Comm. Dev. Loan Revolving 2880480-470210-711 Redevelopment funds 2880-480-470210-720 Eagle Transit 2885 HOME Investment Partnership Grant 2885* Community Development 2886 UDAG -Comm. Dev. Operations 2886-480-470210-354 contract services 2886-480-470210-396 Housing study 2942 CDBG Head Start 2942-480-470242-373 lower budget addition Grant part time help Grant Correct carryover amount 2916 Drug Grant 2916-413-420140-110 Correct wages (different individual) & work comp 2919 Law Enforcement Block Grants 2919-413-420140-220 Equipment funded by donations TOTAL SPECIAL REVENUE FUNDS DEBT SERVICE FUNDS 3185 Airport Tif Bond reduction in amount transferred to TIF 2185 $ (15,000) S 15,000 $ 26,333 $ 5,000 S 15,000 $ 20,000 $ 4,619 $ 17,500 $ 210,694 CAPITAL PROJECT FUNDS 4150 Fire Station #62 construction 4150-416-420400-950 Construction reduce carryover to actual $ (89,422) 4170 WELLS FARGO Capital Project fund 4170-400411230-920 Capital -Wells Fargo General Fund share $ 350,000 4170-400-41 1230-920 Capital -Wells Fargo Building Department share $ 750,000 $ 1,100,000 4185 Airport Construction Fund -FAA reimbursable 4185430-430300-354 bond issue costs/underwriters discount 4185430430300-820 Bond Reserve transfer to Debt service fund 4185-430-430300-910 Lower amt Red Eagle (5160 Airport Enterprise will fund) 4185-430-430300-950 NW Ramp & taxi way adj to actual contract Note: added bond issue costs and debt reserve to the budget 5210 WATER 5210-447-430550-946 5210-447430550-948 5210-447-430555-954 5310 SEWER Sanitary sewer 5310454-430630-952 5310-454-430630-954 WWTP 5310455430645-940 5310455-430645-933 TOTAL CAPITAL PROJECT ENTERPRISE FUNDS Hydrant program Meter Program Utility Infrastructure CIP Manhole rehab -Meridian Utility Infrastructure CIP Equipment replacement Plant Expansion correct carryover to actual correct carryover to actual Reimbursed by SID 344 Total Water Correct estimate Reimbursed by SID 344 correct carryover to actual correct carryover to actual Total Sewer $ 71,906 $ 187,453 S (209,359) $ 350,000 $ 4001000 $ 1,410,578 S 18,917 $ (30,489) S 139,000 $ 1272428 20,000 $ 139,000 $ (220,446) $ (89,562) 5160 AIRPORT 5160-430-430310-153 Health ins. omitted in Preliminary budget $ 1,698 5160-430-430310-910 Land Purchase Red Eagle $ 210,000 5160-430-430310-950 Construction ($ moved from TIF) $ 550,000 note: moved budget and revenue form land sales to the Airport fund S 7611698 and out of the TIF fund per Bond counsel recommendation. TOTAL ENTERPRISE $ 7992559 PRELIMINARY BUDGET General Fund Special Revenue Funds Debt Service Funds Capital Project Funds Enterprise Funds Total changes $ 49,569,413 $ 102,410 $ 210,694 $ (18,982) $ 1,410,578 $ 799,559 $ 2,504,259 FINAL BUDGET $ 52,073,672