03. Reject Bids - 2005 Street Overlay ContractC"ity of Kalispell Public Works Department
Post Office Box 1.997, .Kaiispeil, Montana 599 3-199 1 - exe hone (40, 75 -7720, Fax ' k06)753-77 831
REPORT TO: Mayor and City Council
FROM: James C. Hansz, P.E., Director of Public Works
SUBJECT: Reject Bids — 2005 Street Overlay Contract
MEETING DATE: April 18, 2005
BACKGROUND: The current budget includes an appropriation of $243,827.00, of which $117,887.00
remains for current year pavement maintenance work ($125,940.00 was carry-over from the preceding
fiscal year). These funds are used each year for chipseals and overlays of City streets. Two bids were
received, from JTL Group and Schellinger Construction. Both bids were irregular (one was late and one
failed to include the required bid bond). As a result, both bids were judged to be non -compliant. The
Public Works Superintendent has recommended rejection of the bids and a re -bid of the project. The City
Attorney and Public Works staff concurs with this recommendation. The bid analysis is attached for your
information.
ACTION REQUESTED: AT CITY COUNCIL MEETING OF APRIL 18, MOTION TO
REJECT ALL BIDS FOR 2005 STREET OVERLAY PROJECT.
FISCAL EFFECTS: Potential expenditure of budgeted funds totaling $117,887.00 after competent bids
are received and a contract is awarded.
ALTERNATIVES: As suggested by the City Council
sz, P.l .41-i7
s FJ. Patrick
Director of Public Work City EngiR eer Manager
Attachment: Bid
April 18, 2005 Reject Bids 2005 Street Overlay PrqiectAoc
To: ,Tim Hansz, .Public Works Director
From: Leonard Hogan, Public Works Superintendent
Date: 4/11/2005
Re: 2005 Street Overlay Project
Two bids were received by the due date and opened April 5, 2005. Both bids
received were found to be unresponsive.
JTL, Inc. No Bid Bond enclosed with bid documents.
The Bid Bond was delivered separately at
2:50 p.m.
Schellinger Construction Bid was received at 2:0 p.m. The deadline
to submit the bid was 2:30 p.m.
recommend both bids be rejected at this time, and that the 2005 Street
Overlay Project be re -bid.
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