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2. Award Bid - Annual Sidewalk and Curbing Contractf Post Office Box 1997, Kalispell, i ontana 59903-1997 -Telephone (406) 758-7720, Fax (406)758-7831. REPORT TO: Mayor and City Council FROM: Jaynes C. Hansz, P.E., Director of Public Works SUBJECT: Award Bid — Annual Sidewalk and Curbing Contract MEETING DATE: April 4, 2005 BACKGROUND: The current budget includes an appropriation of $95,000 to fund the City's 50150 sidewalk replacement program. Recent price volatility for concrete and fuels has greatly thinned the ranks of contractors willing to bid on this project. As a result, a single bid from Sandon Construction was received by the 29 March due date. Upon review the bid was found to be in order. The last contract was for a two-year construction period. The current contract is proposed for only the current construction year, ending 31 December 2005. We believe the change reduces bidding uncertainty and has obtained the best possible bid under current market conditions. The bid analysis is attached for your infarrnation. The Sandon company has been installing sidewalk and curbing in the City for many years. Staff recommends award of the 2005 Sidewalk and Curbing bid to Sandon Construction. ACTION .REQUESTED: AT CITY COUNCIL MEETING OFAPRIL 4, MOTION TO AWARD THE BID FOR 2005 SIDEWALK AND CURBING CONSTR UCTION TO SANDON CONSTR UCTION OF KALISPELL, MONTANA. FISCAL EFFECTS: Potential expenditure of funds totaling $95,000.00. ALTERNATIVES: As suggested by the City Council Respectfully submi �/ / lames sz, P.E.Lmes H. Patrick hector of Public Works / Cit Eng eer 11 ity Manaacr Attachment: Bid Recommends Ion April 4, 2005 Award Bid 2005 Sidewalk and Curbing.doc 1-kmill U Of!1!VN t Ill 1 March 29, 2005 To: James Hansz, Direc or Public Works From: Fred Zavo r 'e Re: 2005 Sidewalk and C rbi 7__ uction Bid Analysis and Recommendation This contract is intended primarily for residents and businesses wishing to participate in the City's annual sidewalk and curbing construction program. This contract will also be utilized for the 50/50 cost sharing program that was established by the City Council to encourage sidewalk replacement by equally dividing the cost between the property owner and the City. The City has $95,000 budgeted for this years 50/50 program. Bids for Sidewalk and Curbing Construction for the year ending December 31, 2005 were opened on Tuesday, March 29, 2005. Sandon Construction Company Inc. was the only bidder. Sandon's bid is in order and contains the Bid Bond. The primary components of the bid are as follows: Bid Item Unit 2005 Unit Bid Price 2003 — 2004 Unit Price 4" Sidewalk SF $ 4.95 $ 3.85 6" Sidewalk SF $ 6.50 $ 4.50 Curb & Gutter LF $18.00 $12.50 Straight Curb LF $17.00 $12.80 These unit prices represent the cost to construct sidewalk and curbing adjacent to an average 50 foot wide residential lot in the City. The increased costs are the result of both an average six dollar cost increase per yard for concrete since this time last year and the current instability of the petroleum products market. Also, the last Sidewalk and Curbing bid was awarded in 2003 and was in effect for two years. Sandon Construction has been installing Sidewalk and Curbing for the City for many years. I recommend the bid for Sidewalk and Curbing Construction for the year ending December 31, 2005 be awarded to Sandon Construction Company Inc.