06-01-11 TBID MinutesBoard of Directors Meeting
Kalispell Tourism Business Improvement District
Wednesday, June 1, 2011— 3:00 PM
Kalispell Chamber of Commerce
Minutes
Board Members Present: Chris Walter, Dan Moderie, Janet Clark, Lori Fisher, Arlinna Wolfe and Gib Bissell
Board Members Absent: none
Staff Present: Joe Unterreiner, Diane Medler
Guests Present: Lisa Brown, Red Lion Hotel, Carla West, Glacier Jazz Stampede, Rich Vasquez, Kalispell Wrestling Club
Meeting was called to order by Chris Walters, Chairman of the Board at 3:00 PM.
1. Hear from the public
Carla West discussed the 2011 Glacier Jazz Stampede event schedule and promotion. She stressed the need for
donated hotel rooms for band members and asked board members for a commitment from their properties.
2. Board Discussion
a. TBID quarterly payments: The payment general instructions document as well as the payment reporting
form are not clear as to due date, if there is any grace period before penalties are implemented and
exactly what the penalties include. The board agreed that since it corresponds with the quarterly bed
tax payments there should not be any confusion and a grace period is not required. Diane was
instructed to clean up the documents to specify that the payment and reporting form must be received
or postmarked on the last day of the month following the close of the reporting quarter. Those changes
will be brought to the July board meeting for action.
b. The search committee gave an update to the board on the interviews for the sales manager. The slate
of candidates had been narrowed to four and interviews are beginning tomorrow. The committee also
discussed the resignation of Bryan Scott from the board as it relates to the search committee. One of
the candidates selected to be interviewed is a current employee of the Outlaw Inn. Concerns were
expressed at the committee meeting as to the possible conflict of interest with Bryan being on the
interview committee and due to the fact that he has also had a personal relationship with the applicant.
Bryan felt there were unfair comments' regarding this issue so has submitted his resignation from the
search committee and the TBID board effective May 271". Janet Clark, as the alternate for the search
committee, will attend the upcoming interviews.
3. Board Action
a. Approve Minutes from the May 4, 2011 Meeting: Discussion: None
Action: Motion was made by Gib Bissell to approve the minutes as written. Motion seconded by Janet
Clark. Board approved unanimously.
b. Approve Minutes from the May 111" special board meeting: Discussion - None
Action: Motion was made by Janet Clark to approve the minutes as written. Motion seconded by Lori
Fisher. Board approved unanimously.
c. TBID financial statements: Discussion - None
Action: Motion was made by Lori Fisher to approve the financial statements. Motion seconded by Gib
Bissell. Board approved unanimously.
d. Election of officers: Discussion: Everyone expressed their appreciation to Chris for the time and
expertise he contributed to the TBID, both in its formation and during the first year of operation. Gib
Bissell as vice -chair assumes the Chairman seat, replacing Chris Walters. Janet Clark volunteered for
vice -chair and Lori Fisher volunteered for secretary/treasurer. There were no other nominations.
Motion was made by Chris Walters to approve the slate of officers as nominated. Motion seconded by
Gib Bissell. Board approved unanimously.
The board also thanked Bryan Scott for his time as a board member and secretary/treasurer. He spent a
great deal of time working on the budget and projected revenue figures as well as monthly officer
duties.
4. Board Discussion Continued
a. Western Region Wrestling Tournament bid: Rich Vasquez joined the board meeting to discuss the
potential to bring the tournament to Kalispell. This week long event draws approximately 2,500
participants and their families. Presentations to bid for the 2012 and 2013 tournaments are held in
Pocatello Idaho June 23rd. Diane and Rich outlined the proposed presentation and expenses which are
anticipated to be $2,000 including presentation materials, gift baskets to state directors, postcards for
Rich to distribute to the state representatives and prizes for the quiz to be held at the presentation. The
board agreed that it is in line with the intent of the group marketing and event sponsorship budget
items and approved the expense. Diane requested assistance from board members and/or their staff on
compiling the items for the bags and finalizing the presentation.
Meeting was adjourned by Gib Bissell at 5:00 PM.
Respectfully Submitted: Diane Medler
For Further Information, Please Contact
Gib Bissell, Board Chairman, gib@aeroinn.com or 406-755-3798
Diane Medler, CVB Director, dianem@kalispellchamber.com or 406-758-2808
Board Meeting Schedule for 2011 - Kalispell Chamber Conference Room at 3:00 Pm
januaFy-5 ` bF ' Fy4 MaFGh 2 ApFil 6 May june 1
July 6 August 3 September 7 October 5 November 2 December 7