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06-13-12 TBID MinutesBoard of Directors Meeting Kalispell Tourism Business Improvement District Kalispell Chamber of Commerce .lane 13, 2012 M i notes Board Members Present: Janet Clark, Chris Walters, Dan Moderie, Lori Fisher, Gib Bissell Board Members Absent: Angie Bowman, Lisa Brown Staff Present: Joe Unterreiner, Diane Medler, Fbb Brisendine Guests Present: Paul Bell, Travelodge Meeting was called to order by Janet Clark, Chairman of the Board at 3:00 FM. 1. Hear from the public- None 2. Board Action a. Approve Minutes from the May 2, 2012 Meeting: Discussion: none Action: Motion was made by Gib Bissell to approve the minutes of the May 2, 2012 meeting. Motion seconded by Lori Fisher. Board approved unanimously. b. TBIDfinancial statements: Discussion- None Action: Motion was made by Lori Fisher to approve the financial statements. Motion seconded by Gib Bissell. Board approved unanimously. 3. Board Discussion a. Dragon Boat update: 25 teams registered to date, 10 from out of market. The Flathead Community Foundation is placing individuals and small non -profits on boats. Theywill hold asign up event at Snappy's on July21�t. Other sponsors are Glacier Bank, Tele Tech, Galko Homes, and PRMC- atotal of $13,000 in sponsorships to date. Snappy's purchased one of the practice boats, still looking for a second boat sponsor. Wooden Boat Foundation is currently refinishing the boats. Press conference scheduled for July 19th at Flathead Lake Lodge, regional media is invited and we'll have a team practicing in water, overview of event and interviews. Coachesdinicto be held July 5th, Fenny Behling with Dynamic Dragon Boatswill be in Kalispell to direct the clinic and join us for the Lethbridge Dragon Boat festival. b. Spartan Fbce: Faace date is May 11-12, 2013. Fbpresentative from goartan is doing a site visit the week of June 18th. We'll show him the potential race sites and introduce him to the Flathead Valley. goartan has arranged for afly-over during Spokane's Hoop Fest to promote the Montana Glacier Series race. c. Huckleberry 100: The KCVB feels there is good longterm potential for this event. We are participating in the event planning this year and some sponsorship of out of market promotion. This event will grow to be a destination race, lots of marketability in the event and Huckleberry 100 name. d. Air Service Grant: GPI was able to raise $60,000 in pledges towards the air service grant to solicit a direct flight to the LA Basin area. TBID pledged $3,000. Hope to hear something by the fall. e. Trip Advisor banner ads: Diane demonstrated our TA page and the current banner ad placement used by the KCVBto promote TBID hotels and packages. The board discussed potential to sell some of the ad space to generate revenue to offset our expenses. Diane will create the pricing structure and sell sheet and bring to next month's board meeting. Types of businesses to approach is open, just no lodging properties. Baggestions were made to have KDA purchase a banner to advertise events such as Thursday Fest. f. Wrestling Tournament recap: Diane and Fbb reminded those in attendance to setup reservation codes for tournaments and other groups to provide uswith information on the pick-up you receive enabling us to judge the RDI of our sponsorship. We will plan to sponsor the tournaments again next year and arrange to survey the attendees to gather information on out of market visitor impact. g. MEFWest: Fbb attended the MEEFWest Conference in Anaheim CAon May 30th & 31st. 800 meeting planners, majority from CAattended. There were 120 exhibitors representing hotels, resorts, CVB's, and more. Kalispell was the only Montana representative. Fbb had 17 pre -scheduled 10 minute one on oneswith qualified planners interested in bringing a meeting to the NWwithin 3-5 years. The KC.VB sponsored the tote bags and provided an insert brochure and RFPincentive to every attendee. We received two RFP's from the conference and a number of requests for additional information. h. In -state RFPrequests: The CVBisnot going after in -state M&Cbusinessbut as our organization becomes known we are receiving calls directly and occasionally are contacted by in -state meeting planners. The group discussed the process the KGVBwill take when approached by an in -state meeting planner. The GVBwill first ask the planner if they have been contacted by one of our TBID members, if so the planner will be directed back to the sales staff. If the planner chooses to work with all properties, the GVBwill submit the RFPto all applicable properties. 4. KC.VB Updates M eeting was adjourned by Janet aarkat 4:30 FM F;bspectfully Babmitted: Diane Medler For Further Information, Rease Contact Janet nark, Board Chairman, jca@darkmontana.com or 406-261-0027 Diane Medler, CVB Director, dianem@kalispellchamber.com or 406-758-2808 2012 Board Meeting Schedule - Kalispell Chamber Conference Fbom at 3:00 Pm Ne-JanuarMeet+ng Pabruary 1 Mwgh Apr4 4 n n� June 13 July 11 August 8 September 5 October 3 November 7 December 5