01-09-13 TBID MinutesBoard of Directors Meeting
Kalispell Tourism Business Improvement District
Kalispell Chamber of Commerce
January 9, 2013
M i notes
Board Members Present: Janet Clark, Chris Walters, Lisa Brown, Angie Bowman
Board MembersAbsent: Gib Bissell, Dan Moderie, Lori Fisher
Staff Present: Joe Unterreiner, Diane Medler, Fbb Brisendine
Guests Present: Christine Mays, Manager Outlaw Inn, Angela SAtton, Front Desk Manager Outlaw Inn
Meeting was called to order by Janet Clark, Chairman of the Board at 3:06 FM.
Hear from the public- Fbb Dewbre, with Frontier Cattle Company spoke to the board about the Winter
Fbping Series and Jackpot Fbping Series events taking place during February, Marchand April at the Majestic
Valley Arena. The team roping event anticipates attendance by several out of market cowboys as they
compete at various levelswith the opportunity to win cash, prizes and the grand prize of a new truck at the
end of the series. Frontier Cattle is seeking financial assistance from the KG1/B/TBID as a Gold sponsor which
they would offer at a reduced rate for this year's event with a commitment to next season's event.
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a. Approve Minutes from the December 5, 2012 Meeting:
Action: Motion was made by Lisa Brown to approve the minutes. Motion seconded by Angie Bowman.
Discussion: none. Board approved unanimously.
b. TBID financial statements:
Action: Motion was made by Lisa Brown to approve the financial statements. Motion seconded by Chris
Walters. Discussion: none. Board approved unanimously.
c. Approval of TBIDAssociate Membership: At the December meeting Diane was instructed by the board
to provide all TBID properties with information on the Associate Membership initiative and gather
signatures on a ballot. Ballot results show 15 properties in support of the initiative and 1 property with
no response.
Action: Motion was made by Chris to send the TBI D Associate Membership draft agreement approved
by the board at the December meeting to Charlie Harball to create the appropriate contracts and TBID
bylaw language and schedule for review and approval by Council. Motion was seconded by Lisa.
Discussion: none. Board approved unanimously.
d. Event sponsorship requests: Fbb provided an event sponsorship proposal summary document outlining
three requests, Frontier Cattle Company Winter Fbping Series, Gunderson Professional Bull Riding and
Professional Fbdeo Cowboys Assod at ion event, and the 2013 MTState 4-H Horse,Show.
i. Frontier Cattle Co. Winter Fbping Series: Fbb recommended a TBID sponsorship of this event as
the potential to grow out of market participants and spectators is strong, the event appears to
have potential for longevity and is backed by ample funding. The event will not attract a large
local spectator attendance but will attract traveling cowboys and their families. Fbb
recommended a Gold sponsorship provided at the Bronze sponsor level of $1,000 for the 2013
series, which will be fulfilled with a combination of inkind event promotion and cash. The
sponsorship provides inclusion of the KCVB logo and website in online and print event materials,
mention of "sponsored by (list of TBID hotels)" by announcer during the event, and accessto
Frontier Cattle Co's database of out of area participants. The board suggested that we request a
list of cowboyswithin a200 mile radius of Kalispell to gauge the potential for out of area
participants. The level of sponsorship by the TBID for future events will be determined after
condusion of the 2013 series.
ii. Gunderson PBRand PRCA2013 bull riding events: Fbb recommended that we wait and see how
this event does this year. Sanctioning by PBRand PRCAare new to the promoter this year. We
have not been provided enough data and information to provide any financial commitment this
year.
iii. The State 4-H horse show: This will be the first year the event is held in Kalispell. Last year's
show in Miles City had 1500 participants and spectators from across the state. Fbb
recommended that the TBID support this event but will request a summary of attendee and
participant demographics from the organizers and bring bads to the board at a later date for
approval of sponsorship level.
Action: Motion was made by Chris to approve a $1,000 sponsorship to the 2013 Frontier Cattle Co
Winter F;bping Series executed as a combination of in -kind event promotion by the KGVBand cash.
,gDonsorship of future Frontier Cattle Co eventswill be determined after evaluating the 2013 series.
Motion was seconded by Angie. Discussion: none. Board approved unanimously.
e. Tourism Matters to Montana: TM MT is sponsored by the regions and CVB'swho pull together asavoice
in support of tourism and financially support a lobbyist, Drew Geiger in Helena during the session.
TM MTworks cooperatively with other partners such as M LHA, state parks, Anderson Baker, 9dvanson
(contracted services for Kalispell Chamber). Drew Geiger monitors bills and testifies on behalf of our
industry as needed. TMMT has a different mission/focusthan Voice of Montana Tourism which is PR
out reach/ educat i on i niti at ive that i s not act ive duri ng the legisl at ive session. TM M T is request i ng
sponsorshi p from CVB's and TBI D's to support Drew's services.
Action: Motion was made by Chris to approve a $1,000 contribution to TM MTto support lobbying
services during the 2013 legislative session. Motion seconded by Lisa. Discussion:none. Board
approved unanimously.
3. Board Discussion
a. F Y 11 Q3 and 04 past due collections: This discussion was a fol low up from the November board
meeting in which Charlie HarbalI provided his opinion on the board' s opt i ons t o collect the past due
payments. In August the TBID board directed the City to not place a lien on the tax rolIsfor the two
properties as it would have impacted the current owners who are current with payments. The group
decided to not pursue any further action at this time.
b. The group discussed the 2013 KCVBtrade and travel show schedule. It was decided that Kalispell should
be represented at the spring Calgary Outdoor & Adventure 8iow. Although Fbb and Diane are unable
to attend that show an invite will be put out to TBID members to get two people to commit to manning
the booth.
M eet i ng was adj ourned at 4:47 FM
Fbspectfully Submitted: Diane Medler
For Further Information, Rease Contact
Janet Clark, Board Chairman, jca@darkmontana.com or 406-261-0027
Diane Medler, GVB Director, dianem@kalispellchamber.com or 406-758-2808
2013 Board Meeting Schedule - Kalispell Chamber Conference Fbom at 3:00 Rm
January 9 February 13 March 6 April 3 May 1 June 12 July 10
August 7 October 2 November 6 December 4