02-13-13 TBID MinutesBoard of Directors Meeting
Kalispell Tourism Business Improvement District
Kalispell Chamber of Commerce
February 13, 2013
M i notes
Board Members Present: Janet Clark, Chris Walters, Lisa Brown, Angie Bowman, Gib Bissell, Dan Moderie
Board MembersAbsent: Lori Fisher
Staff Present: Joe Unterreiner, Diane Medler, Fbb Brisendine
Guests Present: Mary Paoli, Voices of Montana Tourism; Pam Carbonari, Kalispell BID and Downtown Association
Meeting was called to order by Janet Clark, Chairman of the Board at 3:05 FM.
1. Hear from the public- none
2. Mary Paoli, PRManager with Voices of Montana Tourism discussed the Voices of Montana Tourism 2012
initiatives, role of Voices during the legislative session and plans for 2013. Voices is funded by Chambers,
TBID's, CVB's, M T Contractor's Assn., MTSki Area Assn., Xanterra, MTFbstaurant Assn. and MU -A. Kalispell
TBID provided $2,500 in sponsorship in 2011. Fbnewal of our sponsorship will be allocated in the F Y14
budget.
3. Board Action
a. Approve Minutes from the January 9, 2013 Meeting:
Action: Motion was made by Dan Moderie to approve the minutes. Motion seconded by Joe
Unterreiner. Discussion: none. Board approved unanimously.
b. TBID financial statements:
Action: Motion was made by Gib Bissell to approve the financial statements. Motion seconded by
Lisa Brown. Discussion: none. Board approved unanimously.
c. Approval of projected revenue for F Y 14: Projected revenue for Fly 13 was $465,000. TBID
col lections through February total $359,392 (04 F Y 12, Q1 & Q2 F Y 13). M ay payment is historically
2%lower than the February payment. Based on that assumption the total collections for F Y13 are
projected to be around $447,000. Fly 14 will show an increase due to Homewood Suites opening and
the projected indusion of Best Western as an Associate Member. Based on all those factors the
board agreed to a modest increase for F Y 14.
Action: Motion was made by Lisa to set the projected revenue for F Y14 at $475,000. Motion was
seconded by Chris. Discussion: none. Board approved unanimously.
4. Board Discussion
a. Update on City Council approval for TBIDAssodate Membership: City Council heard the ordinance
on February 41h. No discussion or questions were presented, the council voted unanimously to
approve. Because it isan ordinance it will go before Council for a second reading on February 19th
If approved, it will take effect in 30 days. Assuming Council approves the second reading, Diane will
request an application from the Best Western Flathead Lake Inn & Suites. That application will be
presented to the TBID board at the March meeting for approval. Best Western would then have
time to setup their collection procedures to begin collecting April 1�.
b. TBID board seat: Angie Bowman is now manager of the Homewood SAites. Sle is currently filling a
medium hotel seat (originally placed as manager of Holiday Inn Express) because no nominations
were presented from a medium hotel representative. The Homewood %ites is a medium category
property. Angie will provide documentation from ownership of Homewood SAites authorizing her
to represent the property on the board. Nominations and approval of vacating board seats wilI be
completed at the April meeting.
c. Event updates: Western Btournament begins Feb 20th. KCVB has assisted by organizing volunteers
and covering parking/traffic control. Off -site parking has been arranged at the north-west corner of
the Mall parking lot. artan has over 2,200 people signed up so far. 46%of those from out of
market. KCVBworking to arrange a pre -party in downtown Kalispell. Street fair atmosphere is seen
as an appropriate venue for this audience. Working on conditional use permits and meeting with
the KDAto see how we can partner. Lisa shared concerned about potential bad weather that time
of year for an outdoor event and stressed that TBID hotels should be utilized whenever possible so
they can benefit from the F&B revenue. Dragon Boat: met with Partners Creative regarding PR
plan. FCFison board as title sponsor again this year, Glacier Bank has stepped up as venue sponsor
and Mountain West Bank hastaken the trailer sponsorship. Adragon boat trailer is being built by
FVCD Mtn West's sponsorship paid for materials, R/OCis donating the labor. The trailer will hold 6
dragon boats. Leadership Rathead class of 2013 has signed up for the Dragon Boat Festival as their
second year commitment project which will provide uswith several committed volunteers for this
year's committee. Fond Hockey potential promoter is arriving for a site visit the week of March 41h
Fond Hockey aassic puts on several large events in the northeast. Tamarack Brewing Company has
signed on as a title sponsor. They have also agreed to include the pond hockey tournament logo on
their beer boxes that will be sold in Canada. Color RAn is a running event held throughout the U.S.
Fib is communicating with the promoters and they are evaluating our destination as potential
race site for fall 2013.
d. Sponsorship requests: Kalispell Wrestling Cub has requested TBID sponsorship for the March state
tournament held March 22 & 23 at the Fairgrounds. Last year the TBID sponsored the venue fees.
According to the sponsorship RFPsubmitted by the organizers it appears not be a new event as it is
stated to be previously held in Kalispell. This is the largest tournament the group puts on, last year
they also held a Grecko tournament in April at Majestic. This tournament brings in approx. 230
Rathead County participants and 612 other participants. 2,000 out of market spectators are
expected. Based on the information provided: that it is not a new event to the area and there
doesn't appear to be a potential to grow, that TBI D's sponsorship will be limited to providing comp
rooms for refs and not cover the venue rental fee.
e. KCVB Updates: Visitor guide is in production, will be available the first week of March. The KCVB
was awarded a Tourism E Marketing Technology Grant by the MT Dept of Commerce in the amount
of $6,700 to facilitate the completion of a retrofit of discoverkalispell.com to responsive web design.
Thiswill enable our website to adjust to the device it is being viewed on instead of creating a
separate site per device (mobile, app's, etc). RVND automatically adapts the layout of menu, content
and images to the viewing environment being used. Kalispell was also selected to participate in the
Montana Office of Tourism VIC partnership program. This program includes an annual training
workshop, assistance with staff funding, signage and technology products to provide an improved
visitor experience. December online marketing report was distributed showing a 73%increase in
unique website visits over December 2011 which included a 276%increasein visits from Canada and
within that a significant increase from British Columbia.
M eet i ng was adj ourned at 4:54 FM
Fbspectfully Submitted: Diane Medler
For Further Information, Rease Contact
Janet dark, Board Chairman, jca@darkmontana.com or 406-261-0027
Diane Medler, CVB Director, dianem@kalispellchamber.com or 406-758-2808
2013 Board Meeting S�hedule - Kalispell Chamber Conference Fbom at 3:00 PM
JaRWXYg FQbF6IaFY-1.3 March 6 April 3 May 1 June 12 July 10
August 7 October 2 November 6 December 4