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2. Postpone Action on Bid - New City Hall Remodeling ProjectCity of Kalispell Charles A. Harball office of City Attorney City Attorney 312 First Avenue East P.O. Box. 1997 Kalispell, MT 59903-1997 MEMORANDUM To: Mayor Pamela B. Kennedy and Kalispell City Council FROM: Charles Harball, City Attorney James H. Patrick, City Manager Tel 406.758,7708 Fax 406.758.7771 charbalI@kallspell.com SUBJECT: Postponement of Action on Bids for the Wells Fargo/City Hall Remodel MEETING DATE: Monday, November 14, 2006 — Regular Meeting BACKGROUND: The Wells Fargo/City Hall Remodel bid opening occurred on November 9, 2006 at which point the City received bids ranging from $1,210,000 to $1,364,000. Pursuant to state law, the City is required to have these bids placed on the agenda at the next regularly scheduled Council meeting. The City is allowed to postpone (table) action on the bids for good cause. In this case, the architect would like the opportunity to analyze the bids further and the city staff needs some additional time to prepare a package on the financing portion of the transaction. The city also needs to add this matter on to the budget amendment process for which there will be a public hearing on December 4, 2006. RECOMMENDATION: The Council should move to table the matter until the next regularly scheduled Council meeting on December 4, 2006. At that time, the City's architect will have a complete analysis and recommendation for the acceptance of the bids and the city staff shall have a recommendation regarding the financing of the transaction. FISCAL EFFECTS: None at this time. Respectfully submitted, r Charles Harb ll, City Attorney 4\,ames H. atrick, City Manager