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02. Approve Increased Engineering Ceiling - Old School Station (SID 344)city Of Kanlisll,% /-*'I'll Publioc Works Dveik;partmeInt Post f Boy -Telephone.. x�w REPORT TO: Mayor and City Councid FROM: James C. H ns , '.E., Director of Public Works SUBJECT: old School Station SID 344 Infrastructure Construction Support MEETINGDATE: 1 May 2006 BACKGROUND: Old. School Station., SI , ir��`rastr cture construction s underway an proceeding el . The project when It was originally laid out was anticipated to be a single phase construction with a construction schedule estimated at 70 days. As the project was more fully defined it was determined that a phased approach to 'Infrastructure was a better option to ensure certain facilities voud be approaching completion as others ramped up. The phased approach also allowed infrastructure construction to better match prry .te construction schedules and to lessen potential. interference between public and private word.. The original engineen'ng support contract for this work was approved and signed in August of 2005. That agreement included an. estimate of construction services support that was based on the o ginal single phase 70-day construction schedule. The current three-phase construction schedule is approximately 150 days. The additional 80 days of .construction engineering support is not anticipated in the original cost estimate outlined in the agreement and is outside the original scope of work for the consultant. At the request of the City, the consultant has reviewed the current construction schedule and estimated the costs to provide the required 80 days of additional support. The cost for 80 additional days of construction engineering support is $121,767.00. The total cost of -this support and the new engineenng cost ceiling would be $23 . 3 .00. This new amount was factored into the bonded project cost. Funds are available for this increase. RECOMMENDATION: Increase project ceiling for SID 344 construction support services to 23,3.0. May 15,2006 SILK 344 Engineering support Contraadoc AC T 10N REQUEST ED: A T CITY COON `, MEETING OF MA Y 15 — MO TION T A U HORIZE AN INCREASED.PROJECT ENGINEERING CEILING FOR OLD SCHOOL S TA T ION SID 3 44 INFRAS TR UCTURE CONS TR U' .�• FISCAL EFFECTS: Expenditure of SID 344 project funds up to a maximum mou t o $23 ,,83 .00 for construction engineenng support. ALTERNATIVES: As suggested by the City Council Respectfully submitted, Director of Public Works g1r Attachment.- Consultant cost estimate. May 15, 2 006 S ID 3 44 E'ngyin eeri ng Support C ontr t. doe James fl. Patrick City Manager ENGINEERS WORRISON SURVEYORS IRA PLANNERS .r° SCIENTISTS MAIERLE, INC., An Einplo.yee-Ou--vzed Company April 26, 2006 . ar cs C. Hans, , P.E., Director of Public Works Public 'works Department City of Kalispell po Boy. '1997 Kalispel .} Montana 59901 Re: E i cc g Contract Ame . ment for Old SchooI Station S ID 3 44) MMI No. 0387.044 Dear IM: The purpose of this letter is to request are engincenng contract amendment to our Old School Station (SID 3 construction services contract to reflect scope changes that have occurred during the course of this project. When the original scope and fee was developed, we anticipated one bid opening with a 70 calendar day construction period. At present, the project is broken into three phases, each with its own bid opening and the anticipated construction period more than doubled. to 150 calendar days, which span 192 actual calendar days, due to nog. -overlapping projects. The original contract ceiling was $ . ,0 8, we are requesting an increase in the ceiling to S239,835 to cove our expenses for the rebid of Phase 1, and the bid opening on phase 2, the anticipated bid opening on phase 3, and 80 additional calendar days of construction engineering services which was not originally budgeted. It is my understanding that you will prepare the amendment. Please call if you have any questions. Sincerely, MORRISON MAIERLE, INC. Terence W. Richmond, P.E. V.P., office Manager U\03 7"-N m Old School tation'C'mstr ctionDoes"--5C-ori--s `... .11ctxt`; : ? �j ltr'do "Providing resources in partnership with clients to achieve their g o i �� CONSTRUCTION MANPOWER PROJECTION - OLD SCHOOL STATION PHASE 1 THRU 3 Mwch 1 April 2 3 4 5 6 May 7 8 9 10 June 11 12 13 14 July 15 16 17 16 19 20 21 22 23 24 25 August September 26 Employee 6-10 13-17 20.24 27-31 3-7 10-14 17-21 24-28 1-5 8-12 15-19 22-26 30-2 5-9 12-16 19-23 26-30 3.7 10-14 17.-21 24-26 31-4 7-11 14-18 21-25 2$-1 4-8 11-t5 18-22 25-29 2-6 Total Expect d {3S5 Phase 1 P ,. Hours Rate Cost Terry R10mond 10 15 2 4 2 2 2 4 2 2 2 2 2 -2 2 2 4 2 2 2 4 2 15 88 $130.00 $11,440,00 Bill Buxton to 15 2 4 2 2 2 4 2 2 2 4 2 2 2 2 4 2 2 2 4 2 1s 80 $98.0p $8,820.00 Tony Feker Mike Kaczrnarek 141.5 25 5 10 5 5 5 10 5 5 5 10 5 5 5 5 10 5 5 5 10 5 25 316,E 60 $73.00 $98,40 $23,104,50 $5.880-00 Ashtpq Farruzzl 10 10 10 10 10 10 60 W3,00 $3,780-00 $53.024.50 L7SS Phase 2 :::...:.;�:,.::..::.:.4::;:.; ..# ::.:;.:.<::. ::.:::::.:.:.44 0 a T.. Terry 9�;:•:•.:;�,;::::::;� �:::::::;� ....... d 4 4 4 4 4 4 4 4 4 4 4 20 119 $130-00 $15,470,00 Pilll9trxtan 15 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 20 119 $98.00 $11,662.00 Tarty Feilzer Flumsl Whitehead 25 40 15 12 20 20 18 12 17 17 12 12 17 17 18 17 12 12 17 17 12 12 17 17 18 17 12 17 12 12 17 17 16 17 12 12 12 12 12 17 17 17 17 .20 40 344 405 $73.00 $94.40 $25,112,00 $34.164,00 Ashton Ferruzzi 40 40 40 30 30 30 30 40 40 30 30 40 40 40 40 40 40 40 40 40 40 40 40 8eO $63-00 $54,180,00 Denise Hanson 0 $0,00 Mark Pauisan 40 40 $73,00 $2,920-00 $147,508.00 OSS Phase 3 :::::>::.:.:..:;:::;:::::::1:-:............:;::.:.:;:::::.::,:;:1 Tarry Richmond tip 1 1 1 1 1 1 4 4 4 33 $130.00 $4,290.00 SHJ Buxton 10 1 1 1 1 1 1 1 1 1 1 1 4 4 4 33 $98.04 $3,234.00 Tony Feilzer 12 3 3 3 4 3 3 3 3 4 3 3 3 4 3 2 2 3 84 $73.00 $4,672.00 Purnal Whitehead 20 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 71 $94.08 $6,674.00 O88 TOTAL EFFORT $18,870.00 Terry Richmond 10 15 2 4 17 8 6 1& 7 7 7 5 7 7 7 7 8 7 7 7 8 7 8 8 23 4 0 0 0 20 240 $13G-40 $31,200.00 Bill Buxton 10 15 2 4 17 6 6 18 7 7 7 a 7 7 7 7 8 7 7 7 8 7 8 8 23 4 0 0 0 20 242 $98.00 $23,716.00 Tony Fell zer 141.5 25 5 10 30 20 17 40 20 20 20 32 20 20 20 20 32 20 20 20 32 20 14 14 40 12 0 0 0 40 724.5 $73,00 $52,888.50 lwtlke Kaczmamk 60 $98.00 $13,860.00 Primal Whitehead 0 0 a 40 20 20 37 20 20 20 20 20 20 20 20 20 20 20 20 20 20 20 20 20 20 0 0 0 0 477 $94.00 $44,538.00 Ashton Ferruzzi © 0 0 40 40 40 40 40 40 40 40 40 40 40 40 40 40 40 40 40 40 40 40 40 40 40 0 0 0 S2€] $63.00 $57.960-00 Denise Hanson 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 a 0 0 0 0 0 0 0 0 0 $63-00 $0.00 1wlark Paulson ❑ 0 0 0 0 0 0 0 0 0 0 0 0 0 0 t7 0 p 0 0 0 0 0 8 0 40 0 0 0 40 $73.00 $2,920.00 'rVD al pt$chi�,d LAbw $21S,Q2-5t7 Total Expected ExPenses other than Technoldpy Charges (5% of tabor) $10,970,13 Total Technology Ct}aryes (CS150 per labor hour) 2703.5 $3.50 59,462-25 Totat Expectad Labot and Expenses $239,834.88 Lith!r 088 Engineering Contract6 Roger Noble 45 45 45 45 45 39 Total Expected Labor 264 $108.03 $28,519.92 ToW Evected Exwe ses $4.350.45 Total Expected Labot and Expenses $32,070.37 Total lvlMt Effort $239,834-84 Total Other Enpineering Contracts $32,870.37 Total Ecperted Enginoertnq Effort $272,705.25 Engineedng Contingency (5% of Totaf t"ffort) $13,635-2E Total Erri4ineering{ Effort with Contingency $286,340.51 Covered under existing Sarno of Work Out of SCnpff