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REPORT : Mayor and City Council
FROM: James C. Hansz, .E,, Director of Public Works
SU EC : Approve Contract: Kalispell Facility Plan Update 2006
MEETING ATE: March 20,2006
BACKGROUND: The current budget includes funds for are update and expansion of the
Kalispell ell `ac lity elan, originally completed in 2002. The intent of this effort is to provide
comprehensive planning information that identifies the facilities necessary to extend City
services into developing areas adjacent to the City of Kalispell. New primary facilities that
connect to or supplement existing systems must be identified in order for the City to provide
guidance and direction to developers upon whom the City depends to extend its infrastructure to
serve these developing areas.
The current Kalispell Facility .Flan. 2002 was prepared by the Joint venture of HDR
Engineers and Momson Maierle. This team was selected over several other teams from a very
competitive pro-posal process. We believe the project team performed in an outstandmg manner
at a very competitive cost which gave the City great value in the finished product. As a. result,
staff concluded that we should begin the next phase of FacHity Planning by attempting to
negotiate a satisfactory scope of work and fee with the original project team. Over the past
several months staff has worked nth H R and Morrison Maier e to draft a 2006 facility
planning scope of work and fee .proposal. The draft scope and fee proposal was reviewed with
City Council at the March 6hwork session; City Council indicated this proposal should be
returned for action at this meeting.
RECOMMENDATION: Award the second phase Kalispell Facility Plan Update 2006 to the
team of HDR/Morrison Maierlet
CTION REQUESTED: A T C TY COUNCIL MEETING OF MARCH' 2 , A MOTION TO
WARD THE CONTRA CT FOR THE IL4 L ISPELLFA CIL I T Y PLAN UPDA TE 2 0 0 6 T
THE TEAM OF HDR ENGINEERS AND M R SON M-AERLE, INC.
March 20,2006 Kalispell Facility elan Update 2006.doc
FISCAL EFFECTS: Expenditure of $250,603.50 from the water, sewer, and storm drainage
funds.
ALTERNATIVES: As suggested by the City Council
Respectfully submitted,
.lam s C. Hans , F.E.
Director of Public Wog C ; Engineer
Attachment: ment: Scope of Work and fee proposal
:arch 20, 2006 Kalispell Facility Plan Update 2006.doc
atmn s 1. Patri
City Naar
City of Kalispell, Montana
2006 Utility Comprehensive Plan
Exhibit A
Scope of Services
Project Management
260....
. = Basis of Planning
300 Sever Collection System Evaluation
Wastewater Treatment Plant Evaluation
56-0,- Water System Evaluation
_ Sto n rater System Evaluation
System Recommendations and Capital Improvement Plan
. Financial Management ent Evaluation
9.... . Reports
1000 Public Participation
PROJECT OBJECTIVES
S.
The objective of this work effort is to assist the City of Kalispell in defining a
comprehensive regional plan for extending water, sever, and stormwater service to the
und ary of the planni ng J un*s lot or . A signi ficant utility pl anning effort was completed
in 2002 with the City of'Kalispell Water, Server end ,storm Drainage gystems Facility
Flan (Facility Plan). This work effort will review and update, wbe e necessary, and build
upon information and findings presented in the Facility Plan.
TASK 100. PROJECT MANAGEMENT
Objectives:
Plan and execute the Utility Comprehensive Plan in accordance with are established schedule and
budget while exceeding quality expectations.
HDR Sta:
Project Coordination Meetings. Meetings will be held with the City to review status of the
planning effort. These ineetings will be held in coordination with other meetings s and
workshops during the course of the work. A total of six meetings will be budgeted i
addition to other scheduled meetings and workshops.
Engineering Services Agrcement - Exhibit
Utility OM rOlMsive Play o i #
2 Project Mana gement.Plan. The Project Management Plan will set forth project procedures
and will clearly define individual responsibilities, task schedules, milestones, deliverables
and task budgets. The Project Management Plan will contain project objectives;
organization and roles of the project teen, contract wort . plan, management tools and
techniques; subconsultant management.; coordination with the City and other
participating agencies; Quality Assurance and Quality Control Plan; rnonito ng;
reporting and administrative procedures. At the onset of the project, a project team
meeting will be conducted to develop communication channels and form the basis for a
comprehensive Project Management Plan.
3 Monitoring. .1 Monitor project progress, including work completed, work remaining, budget
expended, schedule and estimated cost of work remaining and estimated cost at
completion. Manage activities within task budgets. Prepare and submit a brief monthly
progress memorandum and invoice using the project management tools prepared in
Suhtk 102.
104 OualityControl. Review all work activities and project deliverables for conformance with
duality control requirements and project standards. Monitor project activities for potential
clranges, anticipate changes whenever possible, and with the City'.s approval, modify
project tasks and approach to keep the overall project within budget and on schedule.
Deliverables:
+ Project Management Plan.
Memoranda and meeting notes as required.
Project status memorandums and invoices.
City Involvement:
participate in telephone calls and meetings.
participate in project management work shop.
Review project status reports and approve -invoices.
Review and approve modifications to approach, schedule and deliverables s appropriate.
Report to Mayor, City Council and Public Works Committee as appropriate.
TASK 200, BASIS OF PLANNING
Objectives:
The Basis of Planning establishes the planning constraints, clarifies the issues that will impact
ions and provides a clear foundation for the development o the alternatives for the
planning decis
City's water, wastewaters and stormwater facilities. Current growth planning, current zoning,,
census data, and previous master planning reports will be utilized to update existing and future
population estimates. Data will be gathered regarding current, planned and potential land use in
the Kalispell area and meetings will be held with City staff` to seta study area and potential Future
utility service area for grater, wastewater and stonnwater utilities, For the purposes of 1` til ity
Planning work l -year (2015), 2 -year 25 , and theoretical build -out conditions will be
established.
Engintx6n,g Smices Agreement - Exhibit
1006 Ujility Comprehensive Plan 2 o / L
7R'
201 population, Economic and Land Use Baseline (Existing Conditions)* The goal of this
sutas i to Fortify DR/MMFs understanding o existing conditions. Socioeconomi
lc
and land use data will be reviewed with City of Kalispell planning personnel for the
Kalispell area to develop current population and economic (commercial and industrial)
characteristics. The following information will be reviewed and, where appropriate,
incorporated into the utility plan by HDR/MMI
.0 Previous water, wastewater, and stomiwat r planning work completed in Zoo 1.
0 City of Kalispell growth policy and current planning work.
Current zoning.
0 Census data.
Current transportation planning
2 population Projections and Distribution. Using data collected in the baseline evaluation,
population, commercial, and industrial distribution projections will be made for 2015,
2025, and theoretical build -out conditions. This task will include identification of future
areas of expansion based upon past and projected patterns of community growth and
development. A potential service area will be identified and the area broken down into
logical zones with assigned population, commercial use, and industrial use for existing,
2015, 20, and theoretical build -out forecasts. The City will provide input and approve
these projections. HDRIMMI will develop a map in GIS of the study area and potential
service areas and zones. This map and associated data will be used in planning.,
modeling, and analysis of future utilities and their impact to existing City of Kalispell
water, wastewater and stornwater utilities.
Deliverables:
• Population and economic distribution summary.
Population pro, ect ions.4
Study area map including potential service areas, population distribution, and land use in
GIs format.
City Involvement:
! Review and approve population and economic distribution summary and population
projections.
• Participate in meetings with City Planning office personnel to assist in developing areas of
expected development and population estimates.
Provide copies of crrent and past planning work and mapping.
0 Provide area mapping including current and projected land use, zoning, streets,
topographic information, existing city limits, areas of proposed annexation, and any future
zoning or land use data.
TASK 300. SEWER COLLECTION SYSTEM EVALUATION
Objectives:
l /MM will conduct an evaluation of the existing sewer collection facilities, with an emphasis
on the ability to provide adequate wastewater conveyance for existing and Future customers. The
standard for evaluation will include the Montana Department of Environmental Quality Circular
DEQ 2, Design Standards for Wastewater Facilities. Areas suspected of capacitr limitations will
Pig ineed n g S mi grwI - Exhibit
2� Utility Phiv Plug I r��?�
be identified and recommendations will be made for necessary improvements, equipment
ent
replacement and inflow correction. Preliminary routing and sizing of future sewer interceptors to
serve areas of planned growth will be performed.
HDR St:
301 HydraulicModel} HDR/MMI under this subtasl, will update and improve the existing
system hydraulic model and then utilize the model to analyze capacity of the existing and
future sewer collection system and predict flow characteristics to the wastewater
treatment facility. The model will be based on updated sewer mapping, pipe size, pipe
type, manhole invert and manhole sole rlm information provided by the City of Kalispell.
Areas of suspect data will be identified by R/MM1 and surveyed by the City of
Kalispell. Updated survey data will be incorporated into the model and the system
analyzed by HDMMI.
302 Staff Interviews. HDRIMMI will interview key staff concerning past and current sewer
system issues and current system physical conditions in order to identify and assign
priorities to deficiencies and potential capital improvement ent projects.
303 Existing Data Collection. The City will collect and deliver to HDR/MMf all existing
records, reports, logs, system maps, and as -built drawings applicable to the sewer system
and the project. This information will include survey data from suspect areas identified in
Subtask 301 above. This information and information gathered from staff interviews, and
the hydraulic model will be used to identify the existing system problem areas. Potential
deficiencies include surcharged pipe locations, storm water cross -connections, low and
high pipeline velocities, flat or flooded inverts, areas with potential for high hydrogen
sulfide generation, etc.
304 Serer System Mapping Update, The City of Kalispell will update the existing sewer
system A toCAD neap to include system components not previously mapped, and
additions constructed since completion of the latest version of the map. This data will be
incorporated into the Utility Master flan as a figure by 1RMMf and will be used in the
sewer system modeling.
305 Inflow and Infiltration 11 Analysis. R/MMf will evaluate wastewater treatment plant
flow recordsl lift station data, and Known storm events to identify areas of suspected f
and to quantify f.
30Existing System Analysis and Deficiency Identification. The hydraulic model developed in
Subtask 301 will be used to evaluate and identify existing system deficiencies. Using the
population,, commercial and industrial projections developed in Task Zoo, a future
condition hydraulic model will be developed that will also project future sewer flows.
This model will aid in the determination of collection system requirements to serve future
development and alleviate existing system deficiencies. Future system requirements will
be developed for 2015, 20 , and theoretical build -out. This data will be utilized to
identify and analyze potential capacity limitations. Projected flows will also be used in
evaluation ofthe Wastewater Treatment Plant,
307 Lift Station Analysis, This task will include examination of past studies and reports of the
existing lift stations within the collection system. R/MMI will collect lift station
Engineering Services A, rcein t - Exhibit A
IiIity Compr h ensiv Plan � o 111200
IW
design information and incorporate it into the Utility Master Plan report. System
deficiencies will be recorded and recommended improvements will be identified in
conjunction with the future system analysis conducted in Task 306.
308 Study Area Sewer System Layout and Serer System Configuration. Using the study area
and wastewater service area designated in Task Zoo and topographic mapping provided
by the City of Kalispell, an engineering analysis will be conducted to determine physical
facilities required for provision of sewer service to six general areas within the Kalispell
Planning Jurisdiction including; East Whitefish River, North Kalispell, East Stillwater
River, west Kalispell, East Kalispell, and South Kalispell as shown on the attached
figure. Facilities include interceptor sewers, major collector severs, pumping stations and
foreemains. The purpose oft is task is to identify the major facilities required for sewer
service in each of the six areas including pipeline routing, primary right-of-way corridors,
preliminary profile, and locations for sewage pumping stations.
Deliverables:
0 Existing Sewer collection system model output and model file.
0 Future system alternative evaluations including mapping depicting; potential interceptor
routing, preliminary profile and locations for future sewage pumping stations and
foreemains, modeling of interceptor sewers, lift stations and fort main , and evaluation
of the impact to existing facilities.
0 Sewage Lift station and force main evaluation including preliminary sizing.
City ilvm:
Provide survey of areas identified as suspect in the existing sewer system model.
0 Participate in interviews and inspections to assess sewer system.
+ Provide WWTP flow data.
Provide updated sewer system neap.
• Provide sewer pipe size, pips type, manhole invert and manhole rim elevations data.
• Provide topographic mapping of the study area.
TASK 400, WASTEWATER TREATMENT PLANT EVALUATION
Objectives:
'sing volumetric flow, biochemical oxygen demand , total suspended solids 'SS,
phosphorous and nitrogen loading developed on a per capita basis for the 2004 AWWTP
preliminary Engineering Report, project average flog and load conditions for the 20-year
planning period. Projected flow and loading conditions will be compared to the existing and
currently planned design capacity of the treatment facilities and solids handling systems t
determine the adequacy of the treatment facilities ability to treat updated flow and loading from
the planned population, commercial, and industrial uses developed in Task oo. Standards for
evaluation will include the Montana Department of Environmental Quality Circular DEQ 2,
Design Standards for wastewater Facilities a'nd MPDES discharge permit requirements. The
potential impact of Phase 2 of the Flathead Lake TMDL and future Ashley Creek TMDL will also
be considered.
HDR S b a ks:
Engineming SmicesA r t- Exhibit
IX)6 UtiIity COMPreh CDsi Ye Pla" 5 of 13/1,2006
MW
1 Existing Sewage Flows and Loadings. f R/MMt will utilize the existing per capita flow
and load estimates developed in the 2004 AWWTP Preliminary Engineering Report. No
additional data analysis will be completed for this task. If warranted, recommendations
for additional specialized sampling will be identified. Peak flow analysis- completed in
'ask Soo will also be utilized in Task 400.
402 Existing Plant Utilization, The existing sewer- flow and loading per capita analysis
developed as part of Subtask 401 will be compared with design "nameplate" capacity of
each unit process within the sewage treatment plant (including liquid treatment and solid
process units) developed as part of the recent preliminary engineering report, taking into
consideration the currently planned expansion proeet. The analysis will identify
capacity restrictions in the unit processes and will determine when they will occur.
treatment plant utilization schedule (table) will be developed that will be used for
Projection of current capacity utilization and remaining capacity. The city will perform
additional sampling and testing as requested by HDR/MMI for the evaluation effort.
403 Future Wastewater Discharge and Disposal Analysis. The AWWTP discharges to Ashley
Creek, a small stream currently being studied for development of a TML. By current
state non -degradation law, the AWWTP is allocated a fixed load of pollutants that can be
discharged to the stream. The development of a Phase 2 of the Flathead Lake TMDL and
future Ashley Creep TMDL has the potential to further restrict allowable effluent load to
,Ashley Creek. A critical analysis of effluent discharge and/or disposal options will be
prepared, including consideration of alternate discharge scenarios, reuse options and
enhanced treatment requirements. M EQ staff will be consulted. Completed and on-
going MDEQ studies, along with studies of others, will be considered in developing long
range alternatives.
4 Future Plant Expansion Requirements. The population, commercial use, and industrial use
projection data assembled in Task Zoo will develop the future sewac flow projections
detailed in Subtask 402. The effluent disposal requirements developed in Task 403 will
be used in determining AWWTP treatment requirements. This information will be used
to determine future treatment plant capacity needs. Treatment plant process unit design
capacities will be compared with future projections and presented in a schedule for
treatment plant upgrades by individual unit process Facility capacity needs will be
analyzed for both liquid and solid treatment processes. An action plan, in the fcrrn of a
Capital Improvements Schedule, will be developed that projects required treatment plant
upgrades that are tied to service growth and regulations. The action plan will be
compared to the existing phased expansion plan for the wastewater treatment plant and
adjustments made as required. Other alternatives for use of plant effluent identified in
Subtask 403will be examined and discussed.
405 Future Treatment Partnership considerations, The anticipated surer service area is
hounded by, or will begin approaching the boundaries of, other entities providing - sewer
servIce to customers, including the Evergreen Water and Sewer District, Lakeside Water
and sewer District, Somers water and Sewer District and the Bigfork Water and Sewer
District. In addition, the service area will approach the sites of other district treatment
facilities,, including the Lakeside Water and Sewer District WastewaterTreatment
Facility and the Bigfork Water and Sewer District Sludge Disposal Farm. Opportunities
for partnership with these other entities that produce tangible benefits to the City of
Kalispell will be explored and documented.
Engineering Smi Agreement - Exhibit ,
2.006 Utility Comprehensive P la 6 of 1 1.-21 0
Deliverables"
Sewage treatment plant utilization schedule and action plan.
Regulation impact analysis and recommendations s including the Flathead Lake TMDL,
and draft MPD-ES permit.
Schematic site drawings depicting alternatives for e pansion 'of the facility to meet future
demand.
• Identification of regional wastewater partnership opportunities.
City Involvement*
Participate in meetings with MDEQ and other wastewater service entities.
TASK 500. WATER SYSTEM EVALUATION
o e ve f
D1MI will conduct an evaluation of the existing water system including; supply,
transmission, pumping and storage with an emphasis on the ability to provide adequate, safe,
water supply. Standards for evaluation will include the Montana Department of Environmental
Quality Circular DEQ 1, Standards for water works and current and future safe dfinking water
act regulations.
HDR Ss:
501 Hydraulic Model., HDR/MMI under this subtask, will utilize the existing water system
hydraulic model using WaterC-AD Version 6.5 to analyze the existing system. water
sy tern hydraulic demand will be estimated from source water production records and
existing and projected population dist bution from Task 200. The model will then be
used in subsequent tasks for analysis of the water system.
502 Staff interviews. HDR/MMI will interview key staff conceming past and current water
system issucs in order to identify and assign priorities to deficiencies and potential capital
Improvement projects.
503 Existing Data Collection, The City will collect and deliver to F/MM.1 all available
existing reports, records, lags, system maps, and as -built drawings relating to the water
system. This information along with information from the staff interviews and the
hydraulic model will be used to identify existing system problem areas. Existing system
physical conditions will also be provided to HDR/MMI.
504 Water System Mapping Update. The City of Kalispell will update the existing
water system AutoCAD map to include system components not previously
rapped, and additions constructed since completion of the latest version of the
map. This data will be used in the water system modeling.
505 Fire Flog Testing Records, HDR/MMI will examine fire flow testing records and analyze
the syst lws capacity tomeet eet requirements. Deficiencies and potential capital
40
improvement projects will be identified. These records will be used for validating the
results of the hydraulic model.
6 Utility � MPr siv Pi le o l f 1 :' 0
506 Storage/Production Capacity. RMMI will examine storage/production capacity and
evaluate the system's capability to meet predicted population, commercial use and
industrial use pro ections for 201 , 2025, and theoretical build -out. Deficiencies and
potential capital improvement projects will be identified,
507 Study Area Water System Layout and water System Configuration, Using the study area
and water service area designated in Task 200 and topographic mapping provided by the
City of Kalispell, an engineering analysis will be conducted to determine physical
Facilities required for provision of water service to six general areas within the Kalispell
Planning Jurisdiction including; East Whitefish River, North Kalispell, East Stillwater
River ', west Kalispell, East Kalispell, and South Kalispell as shown on the attached
figure. Facilities include major water mains, pressure reducing stations, air relief valves,
storage tanks, pumping stations and wells. The purpose of this task is to identify the
major facilities required for water service in each of the six areas including pipeline
routing, pary right-of-way corridors, preliminary profile, and locations For tanks,
we] Is, and pumping stations.
Deliverables:
Water system model output and model file.
Future system alternative evaluations including napping depicting potential water main
routing, preliminary profile, and locations for Future storage tanks, pressure reducing
stations, air- relief valves, and wells.
Tank, well and pumping station evaluation including preliminary sizing.
City involvement:
• Provide all applicable reports, records, logs, system naps and as built drawings for
review.
• Make staff available For interview.
• Conduct fire -flow testing as required for use in model calibration.
• Assist 1..MM1 by providing existing system flow monitoring operation and
maintenance data.
• Participate' in interviews and inspections to assess water system,
• Provide updated water system reap.
• Provide topographic mapping of the study area.
TASK 600, STORMWATER SYSTEM EVALUATION
Objectives:
The objective of this task is to review previous stornwater modeling work, perform qualitative
evaluation f'e isti g conditions, and utilize aerial mapping and land use developed by the City
of Kalispell for the study area to define and characterize drainage basins and provide pre -
developed and post developed characterization and runoff estimation. Planning level
recommendations for backbone infrastructure will be provided for the study area.
601 Collect and Inventory Existing System Information. 1R/MMf will review existing
reports, records, logs, system reaps and previous yodeling work relating to the storm
Enginevring Services Agreemu t - Exhibit
-1006 utility comprehensive Plan 8 of 13 31"1 /2 M
drainage system.. DR MMI will interview City of Kalispell staff to document anecdotal
evidence c known deficiencies in the existing storm drainage system.
602 Model Development and Calibration. DR/MMI will use the USDA Small watershead
Hydrology model TR-55 for conceptual modeling of stormwater runoff. The existing and
new topographic data developed since the completion of the last facility plan will be used
to delineate subbains for the TR-55 model. The input parameters and boundary
conditions for the R- 5 model will be reviewed and checked for correct rainfall
intensity, and land use data. Land use data developed for the study area in Task 200 will
be incorporated into the model. Model output will be used to identify problem areas
within the existing system and develop alternatives and capital improvements for
Improving storrnwater runoff control,
603 System Analysis. The existing storm drainage system will be analyzed on a conceptual
level and existing and predicted problems resulting from the system analysis will be
do ul-n nt d. Proposed system improvements will be identified for incorporation into
future development plans and the capital improvement plan.
604 Catchment Delineation. Using the updated land use and topographic data, new drainage
basin catchments will be delineated for the study area.
605 Catchment Characterization. Newly delineated storniwater catchment basins will be
characterized with percent impervious surface for up to two scenarios (existing and
theoretical build -out land uses) and weighted runoff curve numbers will be developed
from Natural Resource Conservation Service N CS soils data.
606 Rainfall Runoff Estimation. Existing (pre -development) and Future (post development)
rainfall runoff will be estimated for each delineated catchment using TR-55. Rainfall
runoff will be utilized to delineate critical drainage ways and appropriate set hags for
protection of these drainage ways. Design events of I 0-year, 2-year, 5 0-year, and 1 -
year with S S Type 11 rainfall distribution will be used for this analysis.
607 Runoff Quantify Control Recommendations. Initial recommendations of backbone
infrastructure will be provided for catchment basins and critical drainage ways,
Recommendations will be made with regard to areas needing additional study.
Recommendations will include considerations regarding water quality and permit
requirements.
Deliverables:
• Map of drainage catchment basins and cn*tical drainage ways.
• Mapof proposed future ditches, piped systems and retention basins.
• map of rnajor stormwat r outfalls.
• Pre and post development rainfall runoff estimations.
City Involvement:
• Provide existing system data.
Provide all applicable reports, records, logs, system maps and as built drawings for
review.
Engineering vie *due t - Exhibit
ti Iity Cornprell ensive Flan 9 of 13 3/1/2006
0 . Make staffavailable for interviews.
TASK 700, SYSTEM RECOMMENDATIONS AND CAPITAL IMPROVEMENT
PLAN
Objectives:
The objective ofthis task is to select a recommended plan for the water, wastewater, and
storrxrwater systems from the analysis performed in previous tasks. The recommended capital
improvements will be evaluated in a workshop format and a priority ranking system will be
developed. system recommendations will be documented and a capital improvement schedule
Ctf' will be prepared.
HDR Subt s:
01 Develop Rating Criteria. Moan -monetary criteria, including environmental impacts, will be
establis red for evaluating the al tematives for the wastewater collection and treatment
systems, water distribution, storage, and production systems, and st rr water collection,
storage and treatment systems. A list of evaluation criteria will be developed for each
utility.
702 Alter native Evaluation Workshop,. An alternative evaluation workshop will be conducted
with City Staff for each utility. The focus of these workshops will be to evaluate, rank
and select the recommended alternatives for the water, wastewater, and stornwater
systerrrs. Public impact will be included as part of this process.
703 Capital Improvement and Implementation Plan Development. plain for implementation of
to recommended alternatives for each system will be prepared. This plain will include a
description of the recommended projects and their priorities. A capital improvements
schedule will be developed that includes prioritization and capital costs.
Deliverables;
Rating criteria
Recomrnend alternatives
Capital improvement implementation plan and capital improvements schedule
City involvement.
Participate in alternative evaluation workshops.
Am Review rating criteria.
TASK 800. FINANCIAL MANAGEMENT EVALUATION
Objectives:
The objective of this task is to develop a working knowledge of the City's baseline financial
condition for water, sewer-, and stomwater utility's. Each utility rates and funding sources
including connection and impact fees will be evaluated versus current and projected revenues,
simplified revenue requirement analysis will he developed for each utility t assess the impact of
the projected O&M and capital infrastructure. provide summary conclusions of the potential
financial and rate impa is of the facility plan and the reed for a more formal rate study .analysis
Engineering g lees Agreement - Exhibit
21006 Utility nr hellsiv C Plan 10 of 1 /11'2006
for each utility. Recommendations for modifications to fees and rate structures will be provided
as well as recommendations s on possible eternal funding sources rces for planned capital
improvements.
HDR S b s :
1 Capital Improvement Summary. Summarize recommended capital improvements made as
part of the Capital Improvements Plan (CIdeveloped in Subtask 703 for the water,
sewer and storrnwater utilities. Summarize on an annual basis and determine the
probable funding source for the expenditures; Consider cash reserves, revenue bonds,
State Revolving funds, grants and other likely sources. Allocate the planned capital
improvements between expenditures for system expansion (growth) versus expenditures
for enhancing the current system. Utilize previous work efforts performed for the City as
a starting point for the analysis. Develop a simple revenue model for projecting annual
rate adjustments and provide a strategy for implementing rate and growth impact fee
adjustments. .
2 Funding Source Assistance. HDR/MMI will assist the City with identification of potential
funding sources for both planning and contribution of needed facilities. A financial
assistance plan will be developed outlining_ specific funding assistance approach and
schedule for specific projects identified in Task 700.
Deliverables:
Capital improvement and rate -impact sununary
• Simple revenue requirement model
Project financial management summary
Funding source identification and schedule
Projected annual rate adjustments
0 Strategy for implementing rate and growth impact fee adjustments
City Involvement:
0 Provide existing rate schedules and financial data.
• Review financial al management summary.
TASK 900* REPORTS
Objectives:
The data collected and evaluations conducted for tasks 100 through 8 00 will be assembled into a
single document for each utility (water, Wastewater, and Stornwter. addition a combined
capital irnprove e is schedule including recommended capital improvements for each utility will
be assembled into a summary report. These documents will form the 2006 Utility Master Plan.
These documents will be structured similar to the following outline:
2006 Water System Comprehensive Plan:
Executive Surninary
Section 1 Basis of Planning
Section 2 Existing Water Supply, Storage, and Distribution
Section 3 Regulations
Section 4 water Quality
Engineffing Services Agreement - xhibit
'67.006 Uti Iitfir COMPTOMSi VC Plan I I of 13 3 / 1 /? G06
Section 5 Water System Analysis
Section 6 ,alternatives Development and Evaluation
Section 7 Recommendationsand Capital Improvements Plan
Section 8 Financial Management Evaluation
2006 Wastewater System Comprehensive Plan:
x c Live Summary
Section l
Basis of Planning .
Section 2
Regulations .
Section' 3
Existing Sever Collection System
Section 4
Existing Wastewater Treatment Plant
Section 5
Sewer Collection System Analysis
Section 6
Wastewater Treatment Plant Analysis
is
Section 7
Alternatives Development and Evaluation
Section 8
System Recommendations and Capital Improvements Plan
Section 9
Financial Management Evaluation
2006 stormwater System Comprehensive Plan:
Executive Summary
Section 1 Basis of Planning
Section 2 Regulations
Section 3 Existing Storrnater System
Section 4 Storinwater System Analysis
Section 5 Alternatives Development and Evaluation
Section 6 System Recommendations and Capital Improvements Plan
Section 7 Financial Management Evaluation
Capital Improvements Plan:
Section 1
Water System CIP
Section 2
Wastewater CIP
Section 3
Stornn ater CIP
Section 4
Combined Utilities C'
HDR S b a ks
1 Draft Master Plans. Draft versions of the 2006 Utility Master Flan will be submitted to the
City for review on an intermittent basis as portions are completed. A. complete formal
draft of each document will be submitted at the 90% level of completion for review and
comment prior to finalizing each plan. Five copies of each draft will be submitted for
review.
2 Prepare and Deliver Final faster Plan to City of Kalispell. ell. Based on review comments
received, revisions to the draft report will he sae and the final report will be assembled.
15 copies will be delivered to the City.
Deliverables;
• Draft Reports (5)
o Final Reports 5
Engineering Services Agrrement - Exhibit
2006 U tj I i ty Comprehensfv Phil 12 of 1 /2006
city Ii:
Revl�ew of Draft Reports.
TASK 1000, PUBLIC PARTICIPATION
Objectives: The objective of this task is to provide public education as to the existing condition o
the Cities utilities, the impact of future growth, plans for maintaining and expanding
infrastructure, and financial management of the utilities; provide updates to council; and hold
public hearings, at a mininium, necessary for meeting funding agency requirements.
ents.
HDR Sbs
1001 Newsletters: H MI will provide newsletters for distribution by the City to cover the
following subjects:
0 Existing utilities condition and Basis of. Planning.
0 System evaluation and alternatives for maintaining and expanding utilities.
# Capital improvements program and financial evaluation.
1002 Public lMMrill prepare materials for and facilitate presentations for the
public to discuss the following subjects:
0 Existing system evaluation end Basis of Planning.
Future system expansion requirements and alternatives.
System recommendations.
• Capital Improvement program and financial evaluation.
These public presentations will be perfonned during work sessions or regular meetings of
the City Council.
1003 Plan Adoption. R/MMI will perform ' a final public presentation during a regular
session of the City Council for adoption of the 2006 Utility Master Plan.
,)006 utility`ompr h n i Plan 13 of 13 31 12006
EXHIBIT : - Engineering Services Budget Cost Summary
City of Kalispell
2006 Utility Comprehensive ensive Plan
Task
Task Description
Task Labor Cost
100
Project Management
0 t 190.00
00
Basis of Planning
$12,3 0.0
300
Severer Collection System Evaluation
$40, 90.00
400
Wastewater ater Treatment Plant Evaluation
$3 ,6 0.00
500
Water System Evaluation
$36,900.00
00
St rmwater System Evaluation
$36,060.00
0
System Recommendations and Capital improvements Plan
$10,860.00
00
Financial Management Evaluation
$921.0
goo
reports
$1 , 540. 0
1000
Public Participation
111,0
Total Labor Cost $227,tl 75.00
Anse Description
Expense Cost
Miscellaneous
$ 0 . 0
Travel Expenses
$10,.0
Mapping/Photos/Surveys
$10.0
Printing and Photocopying
$2,625.00
Telephone
$ 50.00
Teonolor Charge
$8,653-50
S bCons itant Fee
$0. 0
Total Direct Expenses $23t428.50
Total cast Per "task (Labor pease
100
Project Management
$25,626.60
200
Basis of Planning
$12,054. 0
300
Sewer Collection System Evaluation
$42,963.00
00
Wastewater Treatment Plant Evaluation
$37t425.80
500
Water System Evaluation
$39,21 ' .20
600
Stormw ter System Evaluation
$39,153.20
00
System Recommendations and Capital improvements Plan
$1 �31 t 0
00
Financial Management Evaluation
$10,409.80
900
Reports
$17,213-80
1000
Public Participation
$1 ,3 9.10
Total Pro e t Cost
$2503r6O3.50
Enginering Services Agreement - Exhibit
2006 Utility Master play
e 1
Final Budget