8. Resolution 5094 - Authorizing Deputy Finance Director and City Treasurer to Sign on City's Bank Accountk.,ity of Kali'
spen
Post Office Box 1997 - Kalispell, Montana 599 -1997 T Telephone (406)758-7700Fax 4 7 - ?
REPORT T#
FROM:
SUBJECT:
Mayor Kennedy and City Council
Amy Robertson, Finance Director
Bank Signature authorization
February 21, 2006
BACKGROUND. This resolution authorizes the new Treasurer, Deb Deist, to sign on
the Cit 's bank account. It also adds the Deputy Finance Officer,,
Rick Wills, account access which will give us the flexibility t
have better segregation of duties, i.e. Intemal Control. Currently
the treasurer makes deposits and rails the bank statement.
This will allow Rick to access bank information and reconcile the
bank statements thus separating those duties. This resolution does
not change our existing agreement with Glacier Bank other than
adding the signatures.
FISCAL EFFECTS
Amy H. Robertson
Finance Director
Adopt Resolution
none
As suggested by Council.
Report compiled: February 14, 2006
aznes H. Pa rick
City Manager
RESOLUTION NO. 5094
A. RESOLUTION AMENDING RESOLUTION 4949, AUTHORIZING THE CITY
MNA.GE� FINANCE DIRECTOK DEPUTY FINANCE OFFICEk AND CITY
TREASURER TO EXECUTE CHECKS, DRAFTS OR OTHER ORDERS WITHDRAWING
FUNDS S ROM CITY ACCOUNTS WITH GLACIER BANK,
BE IT RESOLVED Y THE CITY COUNCIL of THE CITY of KALISPELL, MONTANA, AS
FOLLOWS:
SECTION I, See Exhibit "A", attached hereto and thereby made a part hereof.
SECTIONJI. This Resolution shall become effective immediately upon passage by the City
Council and approval by the Mayor.
PASSED AND APPROVED Y THE CITY COUNCIL AND SIGNED BY THE MAYOR THIS
ST DAY of E Y, 2006.
Pamela B. Kennedy
Mayor
ATTEST:
Theresa White
City Clerk
EXHIBIT nA"
CERTIFICATE of AUTHORITY
(Governmental Entities)
1, Am . Robertson, do hereby certify that I am the Finance Director of the City of Kalispell (herein called the
"Depositor"), a City existing under the laws of the State of Montana; that the following is a true, complete and
correct copy of the resolution adopted at a meeting of the City of Kalispell of the Depositor duly and properly
called and held on the 21st day of February, Zoo ; that a quorum was present at said meeting; and that said
resolution is now in full force and effect,
Deposits
RESOLVED, that Glacier Bank (herein called the "Bank") be and is hereby designated as a depository of the
City of Kalispell with authority to accept or receive at any time for the credit of the Depositor deposits by
whomsoever made, of funds and other property in whatever form or manner transferred or endorsed, whether
made as demand deposits, savings deposits, or time deposits; and that any officer or official of the Depositor be
and is hereby authorized to open or cause to be opened one or more accounts with the Bank on such terns,
conditions and agreements as the Bank may now or hereafter require and to make any other agreements
deemed advisable in regard to any of the foregoing.
RESOLVED FURTHER, that check, drafts or other orders for the payment, transfer or withdrawal of any of
the funds or other property of the Depositor on deposit with the Bank shall be binding on the Depositor when
signed, manually or by use of a facsimile or mechanical signature or otherwise authorized by any two 2 of the
following individuals: City Manager, Finance Director or City Treasurer, and the dank is hereby authorized to
pay and charge to the account of the Depositor any such checks, drafts or other orders so signed or otherwise
authorized including hose payable to the individual order of the person or persons signing or otherwise
authorizing the same and including also those payable to the Bank or to any other person for application, or
which are actually applied to the payment of any indebtedness oaring to the Bank from the person or persons
who signed such checks, s, drafts or other withdrawal orders or otherwise authorized such withdrawals. In
particular, and not in limitation of foregoing, such persons may authorize payment, transfer or withdrawal by
oral or telephonic directions to the bank complying with such rules and regulations relating to such
authorization as the bank may communicate to the Depositor from time to time.
Other Services
RESOLVED FURTHER, that the persons so authorized to sign be and are hereby authorized and
empowered, on behalf of the Depositor, to transact any and all other business with and through the Bank which
such person(s) may at any time deem to be advisable, including, without limiting the generality of the
foregoing, authority to purchase certificates of deposit and to enter into deposit agreements, safe deposit
agreements, loch -box agreements, night depository agreements, freight payment service agreements, payroll
service agreements and other electronic data processing service agreements offered by the Bank, and., in
reference to any such business, to male any and all agreements and to execute and deliver to the Bank any and
all contracts and other writings which such person(s) may deem to be necessary or desirable.
Further Provisions
RESOLVED FURTHER, that the Finance Director shall certify to the Bank the names and signatures (either
actual or any form or forms of facsimile or mechanical signatures adopted by the person authorized to sign) of
the persons named above and such certifying officer shall from time to time hereafter, upon a change in the
facts so certified, immediately certify to the Bank the names and signatures (actual or facsimile) of the persons
then. authorized to sign or to act; the Bank shall be folly protected in relying on such certificates and on the
obligation of the certifying officer (set forth above) to immediately certify to the Bank any change in any facts
so certified'. and the Bank shall be indemnified and saved harmless by the Depositor from any claims, demands,
expenses, loss or damage resulting from or growing out of honoring or relying on the signature of other
authority (whether or not properly used and, in the ease of any facsimile signature, regardless so when or by
whom or by what .means such signature may be been made or affixed) of any officer or person whose name and
signature was so certified, or refusing to honer any signature or authority not so certified.
RESOLVED FURTHER, that these resolutions shall continue .in force until express written notice of their
rescission or modification has been furnished to and received by the Bank.
RESOLVED FURTHER., that any and all transactions by or in behalf of the Depositor with the Bank prior to
the adoption of this resolution be, and the same hereby are, in all respects ratified, approved and confirmed.
1 Further certify that the City Council of the Depositor, has, and at the time of adoption of said resolutions had,
full power and lawful authority to adopt the foregoing resolutions and to confer the pourers therein ranted to
the persons named, and that such persons have full power and authority to exercise the same.
I further certify that the names, titles if any) and signatures (actual or facsimile) of the persons authorized to
sign or to act on behalf of the Depositor by its governing board identified above are as set forth below in the
section of this Certificate of Authority entitled "A thori ed Signers".
n Witness Whereof, I have hereunto subscribed my name and affixed the seal of the .Depositor this
day o. , Zoo.
Attest by one other officer
Imprint Seal
Authorized Signers
Name
James H. Patrick
Amy H . Robertson
iek Wills
Title (if any)
City Manager
Finance Director
Deputy Finance officer
Debra J. Deist City Treasurer
Sam - Signature
Title