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3. Evergreen Sewer Rates for Fiscal Year 2006-2007DATE: August 2, 2006 TO: Jim Patrick, City meager Mayor Kennedy & City Council Members FROM: Rick 'Fills, Assistant Finance Director RE: Evergreen reen Sewer Rate for Fiscal Year2006/2007 Please find attached several sheets of information, This compilation is for the Wastewater Treatment Plant operations only and does not include the billing costs, bad debt expense, depreciation r sanitary sewer expenses_ The first sheet is a compilation of the expenses of the WWTP for the fiscal year 2006. Our operating expenses increased by about % ft m the prior year. FY2005 expenses are included for companson. The City spent $2 , the plant expansion/rate study/facility plan. The City also spent $121J29 on consultants regarding the feasibility of extending sewer lines north of Kalispell along Whitefish Stage Road. These expenses were net used in the formula for Evergreen's FY 2007 rate. They do not impact their contract with the City and Evergreen's capacity remains unchanged. :evergreen Sewer District's FY2007 rate is based on our operational expenses for FY2006 prorated at the percent of usage based on meter readings at the lift station and the plant. A page is attached with the meter readings and usage. E er reen" s usages up Just over 3 while the total plant usage is up ' . 8 . As a result, Evergreen's share of the total flows has decreased From 16.68% to 16.07%. 7his is not apervent of capacity only a percent offlows treated at the plan. The percent of usage 1 . is applied to our operating expenses and replacement fund requirements to arrive at the total cost for treating Evergreen's sewage. The cost is then divided by their gallons of usage to arrive at the rate per thousand. This calculates t $1. 1 (down $ . 5 from FY2 per thousand and is the new rate for FY2007. The dist et pays % oft e debt service costs regardless of the usage. The Evergreen debt semee expense for FY07 is $9.)100.56 per month, down ft m $9,317.57 for FY06. The amended Evergreen agreement calls for Evergreen to sure in the equity of the WWTP Replacement Reserve account. A reconciliation of the reserve account is included. The items for which replacement funds were used are listed on the reconciliation page. The account earned $65,1456.1 in interest. The equipment -e aeer ent schedule was adjusted for the items listed on the sheet for the reconciliation the reserve account. Evergreens total equity in the replacement reserve account is 5 1,2 .3 . 2006 WWTP ... FISCAL YEAR 2006 Wages ca met/' c/uem . Overtime Health Ins. RD Office Supplies Small ogee equip Computer supplies/equipment Safety e i Lab supplies Janitorial Supplies Alum Chemicals Other supplies Gas & Oil Consumable tools Postage & freight Memberships & des Licenses & fees Electricity Water Nail Gas phone lee:arges/agersalam Lab SerViee Auditing Contract Sere -Glacier Gold Other Contract Sere Wit. & Repair Equipment Maintenance Consultants Building maim. School & Training Medical er ees/drug testing Property & Liability Ins. Central. gage Admin. Traiftsfer Data. Processing Equipment Total Operating Expenses Replacement :debt service Evergreen 22% Eyergreen Flows Total Kalispell Flews S ,, 1 . 00 L635,00 . S 491,349.00 17,594.00 S 1,Y7t 547.00 90.00 37609.00 ,1. 5. 00 552.00 MP502.00 3�S7 . 00 ,2. 00 10,0951.00 2407.00 727.00 548.00 1 26 I!P98 1.. 00 7,00.00 ,. 00 3467.00 ,3. 00 160.00 . 110,340.00 271XO.00 1,1.. 00 150.00 L615j00 ,3. 00 ,.0 508.00 3,7".0 3,500.00 79!tOS7.00 46. 00 .,.00 1,',.0 X 327293.11 Annual cost to Evergreen 1.7.773 7� L75,2,00 rVar City Finance Office .17 173,532,18 $ 1.004 per thousand gallons 0.1607 $ 5 � 5 1. 7 , 304 per thousand gallons 1 .07% 226, 123.45 1.31. per thousand gallons , 100-56 per month 2 WWT ... FISCAL YEAR 2005 Prepared 2 9105 City Finance wee Wes`mimed ' uemp- 2 105,06 Overtime $ 12,.00 Health. Ins, $ 5, , 5 3.5 5 PERD $ . 14 3.45 'ice Supplies899.98 Sal office equip 5.54 Computer supplies 5 76 . 4.5 Computer Equip 2�918.37 Safety equip 3,.1 Lab supplies $ 12172 .23 Janitorial Supplies 82.03 Alum $ 51Y752.58 Chemicals $ 800.00 Other supplies 2�53 . 2 Gas & OU 7,' 15. Conwmable tools $ L205,97 Postage & freight 43.2 Memberships & dues 44.1 Licence & few 5,557.5 E Veit $ 2617518.83 Water $ 41,932.45 Natural Gas 38,733.28 phonee har sue. rsll nn 4,273.25 Lab Services ,90.7 Audifing $ 2J60.00 Contract Sere -Glade Gold 102,745.64 Other Contract Sry 301926.01 Maint. & Repair 1, 3. 1. Equipment Maintenance $ 64fi02440 Consultants $ 31,046.66 School & Training $ %1880.74 Medical er"'ces/dr testing 1 5 . Rental Equipment 1 2.4 Property & Liability Ins, 321P734.64 �tMmar ; $ 4!500'00 Admin. Transfer 711Y264.00 Data Processing $ 5�000.00 Total gyrating Expenses 1.054 90 1.18 X 0.1668 S 175,981,29 $ 105 per thou -sand gallons Replacement 312f 1 . 5 X 0.1668 52 J51, 54 . 3 1 per thoumd gallons A. nuol cost to Evergreen $ 22 ,131 3 $ 1.. 36 per thousand gallons Debt service Evergreen % 111,810.82 annual , 31 .5 7 per month Ever Fly 167,513M200 1.% Total Kalispell Flows 1.004,140J00 flows 2006 Evergreen Seaver District Flow Data. G.. it of Kalispell Fa ,._,.,..,., m Y.__loes a�,...,.., . . ........ :::::40utflow Meter leatliverrer'ssae inflow Meter leading �"1*F Inflow or at the evergreen _ for the m at the'1�1I 1 _the Rreceectin �......ed ate _ _.._ fain Lift Statio, Pregeeding,ftdod '15 872,100 3,972,539,400 1'10,801,300 71112t1t5 811I2005 183,705,7t�0 198,683,700 �14,978 Ofl0 4,0�5,399,Oi�i� ,.�_..� , 92,859,�34Q 9111 6-05 213,155,300 14,471,600 _ ; _ 41 41,174,70t3 75,775, 700 �_,_ 10/3{2005 _. �.._�. 227,619,500 14,484,200 243 983 400 ' # _ �- . �, 102,808,700 1111i2D05 244g549,100 12,929,800 .,. m......,, .. ......,-.'� 4,322,617,10030� _ 78,633,700 ..� 20 5 ....� 288,675,000 150064,600 4,487,485,800 87 7`17,100 _�11312006 2C112C08 31112008 281, J87,90Q _�_.,.12,912,900_ 294,330,500 12,748,600 _..__ 308,696,100 14,359,600 _.. 4,581,027,700 4,�'83,253,80'0 4 7�J' 7 7'95, 900 93,541,90 � 82,225,900_. 94,542,300 w . 4/312006 5f112000 322,174,9]0 13,478,800 __ 4,855,208,4t0 4 947,5450400 w. 97,41 A,50( 92,340,t 40 8111200 --- _ E 13012006 338,839, 00 18,884;8nn 358,4 9,400 _. 17,839, 00 _.. 047,788,100 ��_ _5� _. 100,22'1,700 _._._,.. . ................. ,,►erigreen`s Annul 11/c of total flows ............. FYI % change 613,200 �ve�greer� 2005 1873 ..V.,..� .�...w.__.__ _,....,.,.._...� 7'.08% City plant 2005 �1,004,r140,'1 a0 �. .m. CITY OF KALISPELI.,-W TP REPI..ACEME T EQUIPMENT SCHEDULE, Fiscal year eaduig 6f30: 2003 DELFFES 2003_ADDS 1985 Facility -Equipment Refrigerator sampler IBM Computer/ printer/ monitor Jar Test Apparatus -multiple stirrer BOD incubator model 210 1983 Jeep/with plow 1989 Chevrolet pick up 1999 Dodge 1f2T, 2wd PU 1999 GMC 314T,4wd, plow & liflgate 2005 GMC 314 TOIL PfU 2005 GMC 3f4 TON PfU f PLO Interim Phosphorus equip Moisture balancer -lab equip Portable calibrator Portable sampler ISCO model 3700-01 Tarpaulin system for sludge hauler Equipment, etc. 1994 Plant: Yard piping misc, metals Process Piping Electrical Mechanical HVAC & plumbing Specialties Misc. process equipment Mechanical Bar Screen Hydraulic screenings test Grit removal & dewatering Lift station pumps, motors & controls S (9,416.72) S 9,416.72 Prim. Clarifier sludge collecting equip Prim. Clarifier scum collecting equip S (8,336,31) S 8,336,31 $ioreactor mechanical mixers $ (11,715.00) S 11,715M Final. clarifier Rijn Drive, mechanisni,ctc. Rim Live Improvements, piping & boiler Dissolved Air floatation Delt filter press Chemical feed system Effluent filters V Disinfection Process air equipment 2004_ EtIM 2OL4 ADDS Zoos jrgxTEs Zoos ADDS 2006 DFLETS 2006 ADS -29755.25 29755.25 -15000 19922.76 -37827 42502.47 -13900 -2981 18243,28 2533027 -7500 10520 -16546 16546 -20000 24801.45 -12950 12954 -25418,52 25418.52 -17 O00 231347.69 -33472.5 -3000 3515 a23454 26352.78 -33935 38129 -15000 288.569.23 -7386 8298,63 codt. 2003 2004 2005 2006 Fermenter mixers (13,231.38) $ 13,231.39 € ldot Control scrubber Slide and stop gates Emergency power generator Sludge belt conveyor Cranes, hoists & trolleys Pumps -primary sludge, primary & final sots S (12,103,48) S 12,103.48 Pumps- YY S, ern,ienter SupernatantRAS Pum.ps•DAF foa-t,Digested sludge,Ft-anent, $ (13,846.92) $ 13,846,92 Pumps -filtrate waste return fps -non -potable water Purnps-anaerobic and Denitrification recycl $ (9,724.16) S 9,724.16 -5000 $ 5,428.56 Laboratory equipment-5328.95 5328,95 Sludge hauling truck $ (80,400,00) Scin pumps(morio pumps)-2 Electric for digester to maim building 2 transformer surge protectors Gas detection system Center drive unit gravity ty thickener Alummurn walkway of scum troughs non -potable water line Gorman -Rupp 4" trash pump/trailer John Deere tractor mower- -2800 4000 Gas Monitor Generator Project �v j (y Q�j (}/j Kenwo� Sludge Truck $ 105,891.80 Utility "Tractor w/60" mower/loader rn.rsc. replacement equipment -58862 06136.59 L tU84 73.97 184.265,' "7 (92n7 ]2l �3 998.72 $ _(293.753.50) 339,009M 176 63.57 46 988.70 $6,021,615.69 S6,205,881.46 $6,113A2.74 $6,207,081.46 S5,913,327.96 6,252,336,97 $6,075,873.40 S6,545.861 10 301,080.78 310,294,07 S 305,654.14 � 310,354-07 S 295,666.40 $ 312,616.8 9 303,793,67 $ 32.7,293.1.1 ��y rY y7 notes: Original notes: `note, 1985 facility equipment amount reduced to arrive at replacement value of $300,000, The $ 1,000 from the original contract is removed by the dernolition from the 1.985 plant. FY2005 Notes. No additions, everything replaced worn out or obsolete equipment, FY2006 Notes: No additions, everything replaced worn out or obsolete equipment. Prepared by; Rick Wills, As;sistmit Finance Director 5/2/2006 WWTP EQUIPMENT REPLACEMENT ACCOUNT -CITY & EVERGRAEN FUNDS Cash YEAR. END % FLOWS EVER REEK s DATE ADDITIONS (SPENT) BALANCE EQUITY 12131/1994 $150,000.00 $1501P00.00 8,86766% $26,085.00 12/31/1995 $3005000.00 $4501)000.00 16,84724% $64,350.00 6/30/1996 $150,000.00 ($91,113.77) $508,886.23 17639000% $14,103,25 6130/1997 $333,387.13 ($5,190.98) $8371A2.38 21.45% $70,398.07 6/30/1998 $3541574.38 $ (66,485,84) $1,125,170.92 23,95% $68199T21. 6/30/1999 $3709106.34 $ (405,397.00) $1,089,880.26 24.66,D/o ($8,702.68) 6/30/2000 $377,442.66 $ (19,802,49) $1,447,520A3 23.31% $831X5.92 6/30/2001 $413,573.77 $ (11,232,36) $1.,849,861.84 20.82% $83,767,48 6/30/2002 $367,774.86 $ (85,324.27) $2,132,312.43 16.94% $47,847.13 6/3€ /2003 $3437745.53 $ (184,265,77) $2,291,792.19 18.75% $29,902.46 6/30/2004 $3315060.19 $ (93,998.72) $2,528,853.66 16.78% $3%778.91 6/30/2005 $ 377,724.13 $ (339,009.01) $2,567,568.78 16.68% $6,457.68 6/30/2006 $ 3753,750.10 $ (469,988,70) $2,473,330.18 16.07% ($15,144,14) subtotal $511..206.30 Evergreen's Total Equity as of 6/30106 �511.2�G.3U Additions include: $ 3101,294.00 from ope:ra.iing revenue $ 65,456.10 interest earnings $ 375,750.10 Funds Spent: Replace Bioreactor Dissolved Oxygen Monitors $ 8,298.63 Replace Belt Filter Press Area Control System $ 26,352.78 Replace Main building MUA System $ 385129,00 Secondary Clarifier Project $ 288,569.23 Digester mix Pump $ 42,502.47 disc. Replacement Equipment $ 66,136.59 $ 469,988.70