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2. Award Bid - 2006 Chip Seal ProjectIN ':... `'. %J P�a ISIDe, ..... ....... Post Office Box 1997,"ity f T7 -%10 *,%artmC,­"'nt 11 Publ"c Works De Montana .5 9 - - Tel .one 7 -772 , Fax 7 - REPORT TO: Mayor and Clity Council FROM: James C. Hansz, P.E., Director of Public Works SUBJECT: Award Bid — 2006 Chipseal Contract MEETING DATE: April 17,2006 BACKGROUND: The current budget includes an appropriation. of 3),., for current year pavement maintenance work. 'In addition, the mild winter resulted in smaller expenditures for snow plowing and de-icing so that an additional $32,893.00 is available for ,summer street maintenance. Two bids for the 2006 Chipseal project were received, from JTL Group (base bid $ 8, 74. and.Pavement Maintenance Solutions (base bid $14 , 7.50). Pavement Maintenance Solutions is a new company in the valley. The Project Manager requested additional information to deten-nine the company has the resources to perform on this eontraet. This material was satisfactory and the recommendation is to award to Pavement Maintenance Solutions. The hid analysis and supplemental response is attached for your information. ACTION REQUESTED: AT CITY COUNCIL MEETING OF APRIL 17, MOTION TO AWARD THE BID FOR 2006 C1'SEAL PROH-4CT TO PAVEMENT MAINTENANCE SOLUTIONS OF KA ISPELL, FISCAL EFFECTS; Potential expenditure of budgeted funds totaling $145,837.50. ALTERNATIVES: As ,suggested by the City Council JJames H. Patfick City Manager April 17, 2006 Award Bid 2006 Chipseal Project.doc MEMORANDUM Apr l 11 �, 2006 .dames Has, E, Director hli Works From: Fred Za dny, l r Re 2 Chip Seal f r e t W--� i An Bids were received from JTL Group and Pavement Maintenance Solutions* Both bids were in order are contained the required Bid Bond. The Bid analysis is as lbws: CONTRACTOR L GROUP PAVEMENT MAINTENANCE SOLUTIONS TRAFFIC TOTAL ALTERNATE BID CHIP SEAL CONTROL BASE BID CHIP SWEEfNG $183!274.00 $251F000.00 $208,274.00 $19,636.50 $1345837.30 $11,000-00 $145,837.30 $20-3945.60 The current budget contains $130,000-00 for Chip Seal Operations. As a result of the mild winter $32,893.00 remains 'in the current budget for snow plowing and de-icing operations. A combined total of S 162,893. is available to conduct Chip Seal operations. The low bidder, Pavement Maintenance Solutions, is a new company that became qualified to conduct business Montana on January 21, 2006. Pavement Maintenance Solutions was requested to submit evidence indicating they have adequate plant and eq u* ent suitable financial status, appropriate technical exnen e and no commitments that would interfere with their ability to meet the contracts obligations. copy of Pavement Maintenance Solutions response is attached. I am satisfied with both the written response and the dialog I had. with Chris Rasmussen, the company president, that pavement Maintenance Solutions has the finances and ability to complete the work. Where are not adequate funds to award both the Base Bid and the Altemate Chip Sweeping bid. Street Superintendent Leonard Hogan has advised me that because of the fading shortfall the street department will conduct the chip sweeping operations. recommend the base hid for the 2006 Chip Seal Project be awarded to pavement Maintenance Solutions in the amount of $145,83T.3"O. PA vE, vEN r j ammm MAIN/ Z7NAN4CE SOL I/ rloNs, IN4 c�* April 11, 2006 City of Kalispell Public Works Department PO Box 1.997 Kalispell, N r' 59903 RE: 2006 Kalispell Chip Seal Program Gentlemen: 406-755-2189 Fax: 6- 56- 59 O, Box 929 Kalispell, MT 59904 We are meting to provide information as outlined under Section. 00200 Article 3 — Qualification of Bidders in the Montana Public Works Standard Specification: a .permanent Place of Business: 418 First Avenue West Kalispell,Nff 59901 MailingAddress- P.O. Box 9290 Kalispell, MT 59904 b) Adequate Plant and Equipment, Enclosed is a current equipment list. Please note that our chipper is new and our other pieces are in good working order. Aggregate for the project will be purchased from a local source. CRS-2P will be purchase. from N4RC i Great Falls. e Suitable Financial Status: Please note that the proposal was accompanied by a 10% .did Bond. Payne Financial Group is our Bonding Company and would not issue the Bond if they had any doubts in our financial backing or ability to complete the work. As defined in the specifications we Va'.1 provide 1 0 Performance and Payment Bonds, If necessary, we can provide a current financial statement. d) Appropriate echnieal Experience: Chris Rasmussen owns 66.66% of the company and has 25 years exper'ence chip sealing streets and roads. Joe Tamburelli owns 33. 3% of the company and has 10 years experience chip sealing streets and roads. Chris was are owner in A-1 Paving and has done all Kalispell chip seal projects since 1989 with the exception of one. ferry Dustin is our lead laborer and. has 3 years experience chipping WE ARE AN EQUAL POT N iTY EMPLOYER with me at JTL. sae Souza is our chipper operator and has 7 years chipping and has operated all models of Bearcat Chip Spreaders, e Present Commitments: PMS has adequate capacity to complete this project within the specifiedtime limits. Our preference would be to do the work in June to provide sufficient curing weather due to shaded areas. We can provide references and lists of completed projects if requested. Sincerely, Pavement Maintenance Solutions, Inc. Chris Rasmussen President Enclosure t k • :5 PM Pavement Maintenance Solutions Inc. 04/1 10 Fixed Asset Listing April 10, 2006 ttem FAM Dumber Purchase Date Purchase Description Account 101 01/16/2006 2006Chevy 2500 Pickup 1510 • Automobiles — 102 01/16/2006 2003 Ford F350 1 1 o• Automobiles &... 160 0 / 1 gG6 93 KW Dump Truck 1510 • Automobiles oblles ... 161 02128/2006 89 KW Dump Truck 1 1 o• Automobiles .t. 80 03/0612006 1988 International Water ... 1510 Automobiles &.., 236 02107/2006 95 Cat 966F 11 Loader 1530 Machinery &... 401 03123/2006 Brooe Broom RC350 2004 1530 Machinery ... 402 03/23/2006 Bro a Broom RC350 2004 153 - Machinery &... 403 031 31 o06 Brooe Broom RC350 1530 • Machinery &... 404 31 31 006 Roscoe RB 48 Broom 153 i Machinery &.., 40 03123/2006 Elgin Eagle Street Sweep... 1530 • Machinery ._. 501 01/18/2006 Bearcat Chipper 1530- Machinery & ... 502 03/23/2006 l er ellw-Rand PT 125 Rol... 1530 Machinery &... 503 03123/2006 In ersall- acid PT120 Rol 153 i Machinery ... 801 01116/2006 2003 Hays Utility Trailer 1530 Machinery & ... 802 03121/2006 G & B 04 Utility Trailer 1530 Machinery &... 803 03/23/2006 CeezEquipment Trailer 1530 • Machinery ... 804 03/23/2006S id Equipment Trailer 1530 • Machinery &,.. 05 03123/2006 Eager BeaverEquipment... 1530 Machinery &... 06 03/1712006 2006J Equipment Trailer' 153 • Machinery &... 901 03/23/2006 LodecPortable Seale 1530 } Machinery &.,. 930 0313012006 slip tank 153 • Machinery &... 931 03130/2006 slip tank 1530 Machinery & ... hp laptop 1 01116/2006 #gyp laptop 1520 - Computer ,. , hp laptop 2 02/0612006 laptop computer 1520 • Computer & 0...