Loading...
Department Staff ReportsTHE CITY OF KALISPELL, MONTANA FINANCE DEPARTMENT REPORT December 31, 2006 CASH RECONCILEMENT AT THE CLOSE OF BUSINESS CASH ON HAND & DEMAND DEPOSITS: GLACIER BANKISTIP-CASH IN TRANSIT GLACIER BANK CHECKING & REPO A/C GLACIER BANK -POOL ACCOUNT STEP PROGRAM MULTI -BAND SECURITIES, INC/ADP MULTI -BANK SECURITIES INC.ISMITH BARNEY BIDDERS BONDS SUB -TOTAL DEMAND DEP0SETS: INVESTMENTS: GLACIER BANK: COURTYARD RESERVE ACCOUNT COURTYARD RESERVE ACCOUNT/EQUITY COURTYARD RESERVE ACCOUNT/EQUITY RURAL DEVELOPMENT GRANT ACCOUNT STIP PROGRAM (UDAG) OTHER INVESTMENTS: REVOLVING FUND: 1998 S & C BONDS REVOLVING FUND: 1999 S & C BONDS REVOLVING FUND: 2000 S & C BONDS REVOLVING FUND: 2002 S & C BONDS REVOLVING FUND: 2003 S & C BONDS REVOLVING FUND: 2004 S & C BONDS REVOLVING FUND: 2005 S & C BONDS TOTAL S & Cs: TOTAL LONG TERM INVESTMENTS: PETTY CASH TOTAL TO BE ACCOUNTED FOR: Respectfully Submitted, 2" (2�' go" Debra J. Deist City Treasurer Renter Dep. DATE: December 31, 2006 162,365.14 21,251,711.85 $ 6,359,787.50 S 230,175.95 $ 28,004,040.44 S 41,811.06 S (3,895.00) S 3,590.00 S 95,092.35 S 689,165.54 210.86 442.24 $ 868.32 8,352.27 $ 10,318.82 27,731.13 22,850.13 S 70,773.77 S 896,537.72 1,830.00 S 28,902,408.16 City of Kalispell Post Office Box 1997 - Kalispell, Montana 59903- I997 - Telephone (406)758-7700 Fax (406)758-7758 REPORT TO: James Patrick, City Manager SUBJECT: Monthly Activity Report for December 2006 FROM: James C. Hansz, P.E., Public Works Director/Ci DATE: January 11, 2007 Highlights of monthly activity for the operating divisions of the Pt Department for the month of December 2006 are as follows: ENGINEERING DIVISION Enzin eerme & Design • Supported an MDT plan in hand review for new round -about at Stillwater/Reserve intersection. • Conducted impact fee review meeting with Consultant. • Conducted a pre -construction meeting for Old School Station Phase III improvements. • Participated in Leadership Flathead session regarding utility requirements for Kalispell area. • Met with engineers for Silverbrook development to review facility requirements. • Met with Planning Department to review issues related to roadway annexations. • Met with engineers for Aspen Group to review facility issues related to development of Section 35 property. ■ Supported a meeting with Planning Department and potential developer of property near intersection of Reserve Drive and US 2. • Revised the System Development Charge fee schedule to reflect the addition of storm water, police, and fire impact fees. The System Development Charges will apply to developments requesting building permits after December 1, 2006. • Completed the design of the fuel truck access road for the Kalispell Municipal Airport. • Completed drawings, specifications, and bid documents for the Grandview Lift Station Pipe Bursting Project. The project will bid in late January or early February 2007. • Fielded 60+ phone calls. • reviewed proposed stormwater regulations for the MS4 Permit. • Attended preliminary design meeting for Silverbrook Residential Development. • Conducted a technical review and progress meeting for Facility Plan Update. • Attended meeting with MDT regarding the roundabout proposed for the west Reserve Drive and Stillwater Road intersection. • Attended site review meetings held on Thursday. Pro 'ect .Man a em en t • Attended meeting at Eagle Transit to evaluate presentation from Chandler Communications of Great Falls to install pedestrian shelters at Eagle Transit boarding locations. ■ Continue to process Flathead Industries' request to abandon alley. • Evaluating request from Kalispell Regional Medical Center to create a clear safety zone adjacent to the Alert landing pad to comply with FAA recommendations. Continue to process the MDEQ wells Fargo Environmental. requirements. * Continue to address new developments and subdivisions. Construction Mana ement aw — rn�ririuuuu� • Filed numerous Record Drawings and logged them into the database. • Documented 19 site visits and monitored progress on outstanding SIAs for various subdivisions. WATER RESOURCE URCE DIVISION Wastewater Treatment • 171 Work orders were completed during the month of December. 0 416 Lab tests were performed during the month of December. • 399.91 Tons of Biosolids were transported: 1. 345.7 tons to Glacier Gold 2. 54.21 tons to Flathead County Landfill • Permit Report for November 2006: There were no permit violations. The total monthly flow was 79.9 million gallons, with an average daily flow of 2.663 million gallons (design. flow is 3.1 mgd); the peak flow was 3.5 million gallons on November 6th. • weekly safety meetings were held. • "Something" came through the Plant that caused some settling problems, though nothing serious. This will become more of an issue as the City expands. ,S'tnrm water • Stormwater drainage design, review, field visit, and comments for: 0 Silver Brook: Reviewed calculation for 10% design calculations — comments sent to engineer. Had meeting with engineers to review and answer questions on design calculation and plans. o Compost Licensing: Assisted Public works Superintendent with the licensing application for small compost operations. 0 Infiltration Trench at Fairway Blvd. 0 * CIP projects: o NW storm drainage -- field check during rain event. Storm Water continued... • Phase II-MS4 o Completed permit application. o Public Education outline documentation. o Met with Dan Hare regarding information for the annual report. a Completed baseline survey to be sent out in January. o Began to review documentation for Illicit Discharge Detection and Elimination Program. • Site Review weekly meeting. • SDC calculation o 1045 6th Avenue West Water Production • Produced 75 M gallons of water: 18 M gallons upper zone and 57 M gallons lower zone. • Injected 270 gallons of sodium hypochlorite, 12% solution to maintain an average chlorine residual of 0.34 PPM throughout the system. • Continued daily monitoring of all pump stations and routine maintenance on all pumps, motors, chlorination equipment, analyzers, grounds, buildings, controls, testing, water sampling, and record keeping. • Worked on budget for fiscal year 2007r-08. • Removed and dismantled radiator -- cleaned and replaced — Armory Well. • Cleaned and flushed standby engine at the Armory Well. • Removed and replaced new cooling hoses on engine. • Topped off all standby generators with fuel. • Worked on LT2 compliance rules. ■ Held weekly safety meetings. MAINTENANCE & CONSTRUCTION DIVISION Street Maintenance & Repair * General operations and maintenance of City streets and alleys. • Assisted the Solid Waste Division with alley cleanup. • Ice removal and sanded uptown alleys. • Hauled snow piles. • Held weekly safety meetings. Water Main ten an ce & Repair • Completed a 14 x 6" water tap on Tree Line Road. ■ Completed a 6 x 11/2" water tap on Financial Drive. • Repaired 6" water main at 10t" Avenue West and 7t" Street West. • Repaired fire hydrant at 6th Avenue West and 2"' Street West. Water Maintenance & Repair continued... • Dug and repaired 1/4" service line at 81h Avenue EN & Washington. ■ Dug and repaired curb box at 1244 5'h Avenue East. • Assisted with snow removal. • Held weekly safety meetings. SewerlStorm L stern Main ten an ce • Continued video and jet cleaning of sewer lines -Monday through Thursday. Performed weekly maintenance of twenty-six Lift stations each Friday. • Held weekly safety meetings. Solid Waste Collection • Delivered 6 containers to new customers: 0--90 gallon, 0-100 gallon, 2-300 gallon, 0 - 400 gallon, 4 - 2 Yard Steel Dumpster. • Repaired 6 containers: 2— 90 gallon, 0- 100 gallon, 2----- 300 gallon, 2-- 400 gallon and responded to 6 violations. ■ Continued weekly garbage service and alley cleanup. • Continued pruning in City alleys. • Continue putting containers together. • Training operator from Street. Division on the side -arm. truck. ■ Held weekly safety meetings. Traffic Sins & Si trnals • Continued regular maintenance of signals, signs, luminaires, barricades, sight. obstructions, Airport lighting, alley lighting. • Repaired many signs that were down due to bad weather conditions. • Checked and corrected complaints regarding the traffic signal on Meridian Road and Two Mile Drive. • Arranged to have electrician repair the outlets on the luminaires for the Christmas lights. • Installed new pole at 3rd Avenue WN and West California --- vehicle accident. • Removed VA Clinic signs on Hwy 93 North and Conway, Conway & Claremont, and at the entrance on Claremont — The VA Clinic is moving out on Three Mile Drive. • Dug new bases and breakaways for "Stop" signs at Ramsgate & Sherry Lane and 5th Avenue East & P Street East that were damaged due to hit and runs. • Installed new sign and pole at the 00 block of 41h Street East — "Two Hour Parking" per the Parking Commission. • Repaired alley lights in the Eagles parking lot. ■ Barricaded for fire on College Avenue. • Trouble shooting luminaires from Idaho North to Liberty Street — leg of power missing. • weekly safety meetings held. E ai rnentMaintenance 73 Repair orders were completed during the month of December: ■ Police 16 0 Streets — 20 a Fire — 10 ■ Garbage - 9 0 Others - 18 0 Total — 73 • Continued regular maintenance of City vehicles and machinery. • Installed engine heater and new battery in. police car. • Welded the control handle on the Parks' Division snow blower. • Installed underbody plow and replaced the batteries on the Water Division's truck. • Repaired broken mirror bracket on the garbage truck. • Repaired the light wiring, replaced air brake governor, straightened tailgate cylinder rod, and repaired dump box hydraulic valve on the Street Division's tandem dump truck. ■ Replaced broken hydraulic hose and steel line on the Street Division's plow truck. • Replaced drive chains, fabricated, and installed new ice bit on the Street Division's snow blower. ■ Replaced battery, alternator, and repaired light bar on Police car. ■ Modified trailer hitch and installed Tommy lift tailgate on the Parks Department truck. • Changed tire on garbage truck and repaired side arm alarm and replaced air governor. • Replaced air dryer purge valve on Street Division's plow truck. * Replaced strobe light bulb on the street grader. ■ Replaced plow blade and installed new hydraulic hoses on the street grader. ■ Repaired intake manifold coolant leak and repaired engine miss fire on the police car. ■ Replaced chipper blades. Fabricated new bracket on belt guard and repaired roller valve on the chipper. • Replaced ignition module and replaced alternator on Parks' chipper truck. • Replaced shifter mechanism and repaired shifter pilot valve on the garbage truck. • Replaced thermostat and cleaned radiator on the Street Division's pick up. ■ Installed light bar on the ice melt truck. • Installed new cutting edge on Parks' plow. • Repaired leaking hydraulic chain saw on Parks' boom truck. • Installed rubber curtains on the street sweeper. • Replaced backup light switch on the water truck. • Replaced siren switches on the fire truck. ■ Replaced broom on the Parks' mower. • Repaired fuel shutoff wiring on the garbage tnick. ■ Repaired alternator wiring and replaced ignition switch on the street tandem. * Replaced windshield wiper motor and switch., replaced instrument gauge cluster on the street plow truck. * Repaired plow blade and replaced hydraulic hose on the plow truck. • Replaced voltage regulator on the fire truck. • held Weekly safety meetings. BUDGET RESO R C.E DIVISION Ca ital Pr2g rams • Completed application for the Water Storage Tank & Well House SRF loan and submitted to DEQ. • Conference call with DNRC regarding WWT Plant Expansion SRF loan application. • Met with HDR and reviewed CIP data for the Facility Plan Update. • Presented Goodwill Policy report at a Council Work Session. Utility Rate Administration • Tagged 76 delinquent accounts on the West. Side of Kalispell. • Meter maintenance and change out on going. • Repaired and/or replaced 45 meters. ■ 60 Final readings were completed. • 19 water meters were distributed for new water accounts. • Met with Building Department to discuss implementing collection of the adopted Impact. Fees. • Developed a General Impact Fee Information Booklet. ADMINISTRA TION • Conducted interview with potential employee for the Water Maintenance Operator position with the Water Division. • Revised and distributed new Water and Sewer procedure brochures reflecting the new revised Impact Fees effective December 1, 2006. Forwarded information to our website facilitator to update the City's website. • Invoiced 27 Non -owner Tenant Garbage accounts for the year 2007. ■ Compiled data for monthly activity report. Emer enc Call -outs There were 22 emergency call -outs for the month of December: Water Division — 8 Sewer Division — 8 TSS Division — 3 Street Division - 3 VWVTP - 0 Total — 22 Safety Praarams • Continue coordinating Safety Programs between the Public Works Division. and Human Resources. • Attended Safety Meeting at the WWTP on December 13"' — Topic was "Stress Management". Public Communications • Public Service Announcements made regarding garbage collection change due to the Christmas and New Year holidays. (4 Q r -- + CJ G C7 CrY f V Y- G [ri .- (D bC3 r- 0 47 © � C) © Q � OM � W* �? 7 a � � � CGi GJ C7 � 'C C 3 G] r) CO '7 ([} kC3 "T f' "T F � [r7 0 r- (0 Cad r- E•-. 0 4 - C�7 � CO G C 4 t� c77 �i CO QO (� 7 � � ]rp Cl w t_43 0'tT G] c� '�I tC r- S5 l!3 �a) [ .. F�- ff 3 Cr3 C' S CG t 1 r -r r.., N co rJD I- rD tt} cat :: C � Ix #' Cif r Cw! C-4 CV €-# C`J C i C`# 6 C j t- C•d C i oi C4 C-i C 14 C`I C3 (`4 cri C l ltl C--f t J Cam# l!7 (-4 i E (1-4 C E N rx C`3 r (`-1 [�U (- •� C , {y c J cv G 9 rJ t 0 0 fD (D 0 (D C] � U CD C) G e s 8 0 Q G C Z G CD G a [ a . C7 0 . c) 0 ... ... � ) CD C) . . G �. ._ r€ G t� i Y �� t- v1 c rrr ['7 ti to r - � CN n CGS u� QC E c ( r�i Lt ar G t i^ tip tf5 c, t� a C t[7 �t. T- tY {'-- CCi -tr Cp C CCJ tfJ tTS [Tt 7 t C`s3 tY t! Ut m (D cl? t i Lf} tf] rzZ (G (G I'D Lo si) 11) to (0 (fir fe') CD I- C tT tl Y � La ' �.i � 4J V � �_ k �.J_ � � t i f �_ �_ ' V_ �_ ���.� yC v m � c (" 9 lid U') (t] .�.,. c v -- cl or; rL] � v (4 r :.: cV 14 p r sY- r� 1�� p v �a- tn m (143 )ttipp (may 1-- p�pp� [] OY CV ocaC rC} : t t yQ (D CD tD cD rt7 (o t* ............. C8 S iD 8 G c�,�s G7 +�� C � C7 G S CG7 G Q r Q C:� 3 � x3 C S T-- C'1 Ca �F E tD C] G7l (�j } Cr? C!3 !f3 [t"a Ep � G} r �'#' C d �i 4f) �} r �L fo t�- Lid L 3i Fes- iYi c VJ ` r Cl C CY] Crl t T (iJ C a C`d C�4 <- C\4 c#) 14] 4 f . Cf7 `Y' o ram- c°'v mCq v ui crs m M 03 t- E� (D (D i0 1i�p � � p ( Cp fI� � �!] !� rr [0 X1 w 4:] 11? 1- rLi 1RS Ci L11 b 2 8Y Y LY5 m i i �i �i t*} Ch qti Q Lam[ toM i[7 DC1 r ( u5 v r- o N Nr IT Iq � i�i n u� r� N. ui � c s U')tell r �• rJ � •--r r3