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7. Bid Award - 2008 Chip Seal ProjectWorkS; Department k.Aty of Aali'spell PublUe... n-M., Post Office Box 1997, Kalispell,Montana 59903w 1 99'i Telephone 40675-7'i20 Fax 40675-i3 REPORT TO: Mayor and City Council FROM: James C. Hansz, P.E., Director of Public works SUBJECT: Bid Award---2008 Chip Seal Project MEETING DATE: May 5, 2008 BACKGROUND: This project will provide pavement maintenance in the form of a chip seal to restore the driving surface on the streets shown on the attached listing. Three bids were received and opened on May 1, 2008. The three bidders are: Helena Sand and Gravel $223,939.98 Knife River Construction $208!208.20 Pavement Maintenance Solutions $154,644.14 All bids were in order with all required bid bonds. Staff recommends award to the low bidder, Pavement Maintenance Solutions of Columbia Falls, Montana. ACTION REQUESTED: AT CITY COUNCIL MEETING OF MAY 5, MOTION TO AWARD OF THE BID FOR THE 2008 CHIP SEAL PROJECT TO PAVEMENT MAINTENANCE SOLUTIONS OF COLUMBIA FALLS, MONTANA. FISCAL EFFECTS: Expenditure of $154,644.14 from. the FY 2007/08 Gas Tax Fund and the westside Tax Increment Fund budgets. ALTERNATIVES: As suggested by the City Council Respectfully subm* d, James . Hansz, P.E. Director of Public Works / Ci Engineer Attachment: Staff Memo and street listing May 5, 2008 Award Bid 2008 Chipseal Project,doc ames H. Patrick City Manager May 1, 2008 To: James Hanszl PE, Director of is Works/City Engineer From: Fred Zavodny, Projec A ecommendati Re: 2008 Chip Seal Project Bid %a ecommendation Bids for the 2008 Chip Seal Project were opened on Thursday, May 1, 2008. Bids were received from Helena Sand & Gravel, Knife River Construction, and Pavement Maintenance Solutions. All bids were in order and contained the required Bid Bond. The Bid Analysis is as follows: TRAFFIC TOTAL ALTERNATE BID TOTAL BASE CHIP SEAL CONTROL BASE BID CHIP SWEEPING & ALTERNATE Helena Sand & Gravel $143X1.58 $221500.00 $1651551.58 $58.3388.40 $223,939.98 Knife River Construction $1655433.80 $ 10,660.78 $1765094.58 $321,113.62 $208,208.20 Pavement Maintenance $117,749.94 $ 75700.00 $1251,449.94 $2% 194.20 $154,644.14 Solutions A list of the roadways scheduled for chip sealing is attached. The project includes roadways within the Westside Tax Increment District. The total chip seal budget contains $180,000 for Chip Seal Operations as follows: BUDGET SOURCE ALLOCATION Gas Tax $1501000 Westside TIF $ 3 000 The cost of chip sealing within the Westside TIF will be proportioned in accordance with completed quantities. I recommend both the Base Bid and the Alternate Chip Sweeping Bid for the total amount of $154,644.14 be awarded to Pavement Management Solutions. Pavement Management Solutions is a credible bidder. Pavement Management Solutions was awarded the 2006 Chip Seal Bid and provided an excellent product in a timely fashion. 2008 Chip Seal Project Description From To Blocks Length Width Sq. Yd. Grandview Drive Hwy 93 North Sunnyview Lane 18 6059 23 15484 Ponderosa Street Grandview Drive Grandview Drive 4 1234 36 4936 West Wyoming St. Hwy 93 7th Ave. W.N. 5 1551 30 5170 West Wyoming St. 7th Ave. W.N. Meridian Road 3 1067 23 2727 7th Ave. W.N. West Idaho St. Vilest Wyoming St. 6 2037 24 5432 West Oregon St. 7th Ave. W.N. 6th Ave. WN. 1 240 28 746 Two Mile Drive Meridian Rd. Greenbriar Drive 9 2973 22 7267 Financial Drive Two Mile Drive West cul-de-sac 3 968 24 2896 Corporate Drive Hwy 2 West New Asphalt 4 1264 28 3932 1 st Ave. East East Idaho St. East Montana St. 1 343 30 1143 1 st Ave. East East Montana St. Market Place Street 1 356 48 1899 1 st Ave. East Market Place Street East R X R Street 1 206 51 1167 1 st Ave. East East R X R Street East Center Street 1 274 46 1400 Santa Fe Street Ashley Drive Denver Ave. 2 634 30 2113 1 st Ave. West 12th Street Vilest 18th Street Vilest 4 1545 27 4635 18th Street West 1 st Ave. West Airport Road 1 295 27 885 3rd Ave. East Hwy. 93 South 14th Street East 6 2110 32 7230 Leisure Drive Willow Glen Drive End of Curb 6 1883 28 5858 Windriver Drive Leisure Drive Leisure Drive 6 2066 28 6428 Honeysuckle Ln. Buttercup Loop Cul-De-Sac 3 1205 30 4016 Beargrass Lane Honeysuckle Ln. Buttercup Loop 4 1223 30 4077 Buttercup Loop Wild Rose Ave. Beargrass Lane 7 2362 30 7873 Total 97314