5. Bid Award - Storm Water Lift Station #1 ReplacementWorks DVc:%1,PartmVent
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REPORT TO: Mayor and City Council
FROM: James C. Hansz, P.E., Director of Public Works
SUBJECT: Bid Award --Storm Water Lift Station #1 Replacement
MEETING DATE: May 5, 2008
BACKGROUND: This project will install a new storm water lift station to replace an obsolete and
under -sized storm water lift station. A total of five companies bid this Work. Four bids were grouped
around the engineer's estimate. The fifth bid was substantially lower than the estimate. In view of this,
staff conducted a full review of the project requirements with the low bidder to ensure he had properly
interpreted and fully understood the specifications and requirements of the work. Following this review,
staff is satisfied the low bidder, Goose Bay Equipment is able to perform the work in a satisfactory
manner. A listing of bidders with the staff recommendation is attached.
Staff recommends a bid award to Goose Bay Equipment.
ACTION REQUESTED: AT CITY COUNCIL MEETING OF MAY 5, MOTION TO
AWARD OF THE BID FOR REPLACEMENT OF STORM WATER LIFT STATION #1
TO GOOSE BAY EQUIPMENT OF KALISPELL,
FISCAL EFFECTS: Expenditure of $139,375.00 from the FY 2007/08 Storm Water Fund budget.
ALTERNATIVES: As suggested by the City Council
Attachment: Staff Memo
May 5, 2008 Award Bid storm Water Lift Station # 1 Replacement.doc
April 23, 2008
To: James Hansz, PE, Director of Public T orks/City Engineer
It a
From: Fred Zavodny, Project Nanaqp
Re: Mosquito Stormwater Lift StatiNael3eT Project, Bid Analysis & Recommendation
Bids for the Mosquito Stor water Lift Station Replacement Project were opened on Friday,
April 11, 2008. Five bids were received. All bids were in order and contained the required Bid
Bond. The Contractors and bid amounts are as follows:
CONTRACTOR
BID AMOUNT
Goose Bay Equipment $ 13 % 375.00
Kalispell, MT
Dick Anderson Construction $ 1 8 1, 15 0.00
Helena, MT
REB, L,]LC $ 183, 423.00
Lakeside, MT
Western Municipal Construction $ 214, 245.00
Billings, MT
Sandry Construction $ 2195 680.00
Bigfork, MT
The Engineer's estimate for the project is $186,000.00. The project is budgeted at $1 5,000.00 in
the 2007/2008 Storm Water Fund budget. An award recommendation was not possible for the
last City Council meeting. Additional time was required to evaluate the low bidders (goose Bay
Equipment) bid as it was substantially below the Engineer's estimate.
A meeting was held with Goose Bay Construction yesterday to discuss the scope of work and the
project requirements. John Shogren, the General Manager of [goose Bay Equipment, assured me
that Goose Bay has a thorough understanding of the scope of work and the project requirements,
and that they did not make a bidding error. Goose Bay is confident their bid is appropriate for the
following reasons:
1. Utilization of horizontal underground drilling equipment to install the electrical conduit across
Airport Road. This will save the cost of excavation, hauling, supplying and installing curbing,
gravel, asphalt replacement, and traffic control operations.
2. Utilization of a Slide Rail Shoring System to stabilize the native material side galls. The Slide
Rail Shoring System is more economical and faster to install and remove than traditional sheet
piling.
Mosquito Stormwater Lift Station Replacement Project, Bid Analysis & Recommendation
Page 2 of
3. Goose Bay has assured me their personnel have the expertise and talent to provide the City
with high quality materials and construction. services.
I recommend awarding the contract for the Mosquito Storin ater Lift Station Replacement
Project to Goose Bay Equipment in the amount of $139,375.00.