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6. Resolution 5389 - Budget Resolution - Annual Appropriations - All Other FundsCity of Kalispell Post Office Box 1997 - Kalispell, Montana 59903-1997 Telephone (406) 758-7000 Fax - (406) 758-7758 Date: September 1, 2009 To: Mayor Kennedy & Council Members From: Amy Robertson, Finance Director Jane Howington, City Manager RE: 2010 Preliminary Budget update —Final numbers. Please find attached the excel spreadsheet which was provided at the July 27' meeting. We have added a column on the right hand side with additional changes since the last meeting. Those changes are in green. The first green item is the Westside TIF District budget total. The total was not included in the formula which was given you on the 27' — so that total is added in the new column as a correction. The Community Development director's salary had been removed, however, we need to add some additional time for the loan manager and so have added $6,800 to this budget. He will be working on analyzing the projects coming forward in this district. On the third page we have added the engineering costs to relocate water and sewer for the bypass project. A portion of these costs, about $20,800 will be reimbursed by the Hwy Dept. The actual construction costs for this project will come to Council at a future date when the numbers are known. The amount included for the rate study is reduced by $7,500. We adjusted the amount designated for the Evergreen\Kalispell replacement reserve to match the amount approved by Council at the last council meeting, an increase of $19,375. Further down the page you will find a list of items. The two Court grants were not included in the Preliminary Budget. The budget for Impact fees is reduced by $45,000 to the amount of available funds. The Cops Hiring Recovery Grant recently approved by Council is added for the first year of salary and benefits. An additional $10,595 Jag Grant for the police will be used toward the purchase of an e-ticketing system. The last change includes adding back the Building inspector previously removed on the 27'. Reapportionment of the Building Dept. fees which Council will be addressing at this same Council meeting allows us to provide fire inspections through the building department. The Fire department hazmat staff will be working to collect the samples and utilize the funding of the EPA Brownfield grant; charging the grant for time and materials should offset the loss of revenue from the change in the building permit distribution in the General Fund. The General Fund total expenditures are not changed from the workshop on July 27' — the amount of the General Fund budget is $9,108,115. The Total City budget amount is $47,189,429. BUDGET FY2010 - CHANGES TO PRELIMINARY NUMBERS General Fund FY2010 Additions Preliminary Budget Corrections/deletions Changes and questions: carryover items ORIGINAL PRELIM BUDGET $ 9,100,857 Additions/deletions since 7/27/09 GENERAL GOVERNMENT 1000-400-510310-513 Liability Insurance reduction $ (5,000) CITY MANAGER 1000-401-410210-110 Salaries Revised per agreement $ (12,932) 1000-401-410210-110 Salary -deferred comp. $ 5,000 1000-401-410210-153 Health $ (1,100) 1000-401-410210-155 Retirement $ (506) 1000-401-410210-338 Moving expense Carryover $ 20,000 1000-401-410210-373 school & travel $ (1,700) 1000-401-410210-379 meetings $ (1,800) 1000-401-410210-381 training $ (1,500) $ 5,462 CENTRAL GARAGE 1000-410-410550-231 Gasoline Actual costs $ (20,000) Planning Office 1000-420-411020-110 Salaries Move .25 FTE of Director's salary $ 22,062 1000-420-411020-153 Health from Building Fund to Planning $ 3,301 1000-420-411020-155 Retirement $ 1,433 Subtotal Planning Office $ 26,796 Total General Fund changes: $ 7,258 FINAL BUDGET - GENERAL FUND $ 9,108,115 SPECIAL REVENUE FUNDS 2185 airport TIF 436-460430-934 Begg Park Gazebo carryover $ 15,142 2188 Westside TIF 2188-480-470230-110 Salaries 2188-480-470210-153 Health 2188-480-470210-155 retirement 2188-453-430246-953 Public Works 2188-480-470230-840 Redevelopment removed Director/add loan mgr. $ removed salary for Dir. removed salary for Dir. $ move from - reclassify unallocated move to and add available $ g Increase TIF budget to all available funds page 1 (30,769) $ 6,800 (4,489) (1,998) (1,263,074) not included in 1,502,144 original formula $ 208,614 2210 Parks in Lieu 2210-436-460430-935 Sunset Park Bball Court Carryover 2310 Old School Tech TIF REPLENISH BOND RESERVE 480-470210-790 Redevelopment. Activity Funds available 480470210-820 Operating transfer to debt Funds available 2311 Old School Industrial TIF REPLENISH BOND RESERVE 480-470210-790 Redevelopment. Activity Funds available 480-470210-820 Operating transfer to debt Funds available 2394 Building dept 2394-420-420530-110 2394-420-420530-112 2394-420-420530-153 2394-420-420530-155 2394-420-420530-210 2394-420-420530-215 2394-420-420530-229 2394-420-420530-231 2394-420-420530-322 2394-420-420530-335 2394-420-420530-369 2394-420-420530-373 2394-420-420530-522 2394-420-420530-528 MACIGRANT Equipment 2500 Special Street 2500-421-430240-357 2500-421-430240-840 2601 Developer Trees Salaries Severance Health Retirement Office supplies computer supplies other supplies gas & oil Code books memberships radios School & travel Admin Data reduction addition reduction n If n n addition reduction it Sweeper & combo unit grant unsuccessful Rate study Carryover Maci Grant transfer match reduction $ 5,500 $ (34,000) $ 34,000 $ (14,000) $ 14,000 $ (57,564) $ 2,500 $ (13,059) $ (3,609) $ (1,500) $ (5,500) $ (1,750) $ (2,000) $ 750 $ (300) $ (600) $ (2,000) $ (9,329) $ (4,180) $ (98,141) $ (222,000) $ 7,500 $ (21,188) $ (13,688) 2601-436-460435-354 DEVELOPER'S -TREES Reduce to actual $ available $ (5,841) 2880 COMMUNITY DEVELOPMENT 2880-480-470240-708 Center Street Loan paid off -distribute to County $ 20,628 2882 COURTYARD APARTMENTS 2882-480-470210-354 Addition Maint. Reserve funds for upgrade apts $ 20,000 2887 Rural Development Revolving Fund #1 2887-480-470210-110 Salaries 2887-480-470210-155 Retirement 2887-480-470210-750 Redevelopment Addition %Fte correct reduction - available funds $ 21,175 $ 1,369 $ (50,000) $ (27,456) 2888 Rural Development Revolving Fund #2 2888-480-470210-750 Redevelopment reduction - available funds $ (5,000) page 2 2945 CDBG YOUTH SHELTER Additions/deletions 2945-480-470242-820 Grant Reduction - grant complete 2009 $ (18,791) since 7/27/09 2974 DNRC WOODLAND LAGOON GRANT 2974-430-430630-934 Grant 2957 FIRE Grants FUND 2957-416-420415-941 Heritage Grant 2957-416-420410-218 Hazmat equip grant 2957-416420413-940 911 Cad Grant addition Carryover Carryover Carryover TOTAL SPECIAL REVENUE FUNDS DEBT SERVICE FUNDS 3188 Westside TIF Debt Service 3188-000-490700-820 Transfer to TIF District budget $ 20,000 $ 8,207 $ 7,862 $ 915,876 $ 931,945 $ 622,298 $ 137,172 ENTERPRISE FUNDS 5210 WATER HWY 93 5210-447-430550-950 11th St. E water main Carryover $ 30,000 $ 30,560 Bypass relocate -water 5210-447-430550-951 Security system upgrades $ 22,000 Engineering 5210447430550-956 upper/lower zone interconnection $ 20,000 Total Water Fund $ 72,000 5310 SEWER Sewer Operating HWY 93 5310454430630-357 Rate study Carryover $ 5,500 $ 13,400 Bypass relocate -sewer 5310454430635-955 Lift Station upsizing Carryover $ 25,832 Engineering Total Sewer Operating $ 31,332 WWTP 531014551430640-357 Rate study Carryover $ 12,500 $ (7,500) reduce rate study 5310455430640-933 Computer supplies Carryover $ 25,071 $ 19,375 Evergreen designation Total WWTP $ 37,571 for replacement TOTAL SEWER FUND $ 68,903 STORM 5349453-430246-352 storm drainage corrections Carryover $ 72,518 5349453430246-357 rate study Carryover $ 7,500 Total Storm Sewer $ 80,018 TOTAL ENTERPRISE $ 220,921 TOTAL BUDGET ADJUSTMENTS-7/27/09 $ 987,649 TOTAL $ 2,000 typo- light maint. PRELIMINARY BUDGET $ 45,768,176 $ 72,823 Dui Court Grant changes $ 10,363 Domestic Violence Grant General Fund $ 7,258 $ (45,000) reduce Impact Fee fund Special Revenue Funds $ 622,298 $ 71,247 Cops Recovery Grant Debt Service Funds $ 137,172 $ 47,127 ADD Back Buildinginspec Enterprise Funds $ 220,921 $ 10,595 JAG Grant - e ticketing Total changes $ 987,649 additional adjmt $ 433,604 Late changes $ 433,604 FINAL BUDGET $ 479189,429 $ 47,189,429 page 3 ! � ' � '� ♦ 1. SECTION I. That the annual appropriations of the City of Kalispell, Montana, and the same are hereby fixed as follows: FUND Appropriations SPECIAL, REVENUE FUNDS: On -behalf Payment -retirement 1,300,000 Tax Increment -Airport 939,340 Tax Increment-Westside 2,161,740 Parks In Lieu 58,000 Parks & Recreation Fund 1,315,977 Health Insurance 2-permissive levy 576,615 Old School Station Tech TIF 47,550 Old School Station Industrial TIF 14,000 Impact Fee Fund 228,160 Ambulance Fund 827,167 Building Code Enforcement 372,268 Light Maintenance District 248,174 Gas Tax 568,700 Special Street Maintenance 2,303,226 Urban Forestry District 206,746 Developer's Trees 122,445 MACI Grant 160,000 Community Dev. Loan Revolving 190,776 Courtyard Maintenance 125,000 Community Development (UDAG) 228,660 Rural Development Loan Revolving Fund 218,918 Rural Development Loan Revolving Fund #2 47,575 Drug Enforcement Grant 94,604 COPS Technology Program Grant 750,000 COPS Hiring Recovery Program 71,247 Law Enforcement Block Grant 161,195 Cultural Arts 17,900 CDBG-ED for FVCC 81,518 Domestic Violence Compliance Officer Grant 10,363 DUI Court Grant 72,823 EPA Brownsfield Grant 400,000 Fire Grants Fund (FEMA) 1,396,020 DNRC - Woodland Lagoon Grant 20,000 ISTEA 299,000 Stimulus - Street Funds 342,000 Stimulus - Energy Program 96,700 DEBT SERVICE FUNDS: G. O. Bond — Aquatics Park G. O. Bond — Fire Station #82 New City Hall Debt Service SID Revolving Fund Sidewalk & Curb Debt Service SID Debt Service Airport TIF Debt Service Westside TIF Debt Service CAPITAL PROJECT FUNDS: Airport Bond Airport FAA Non -Primary Entitlement Airport FAA Land Acquisition Sidewalk & Curb Construction ENTERPRISE FUNDS: Water Fund Sewer/WWTP Fund Storm Sewer Solid Waste Airport Enterprise Fund Data Processing TOTAL FUNDS P 288,888 267,758 156,755 12,000 16,684 575,303 735,275 569,742 2,000,000 600,000 2,874,559 25,000 4,354,180 6,389,976 1,673,494 811,668 292,122 363,503 32,081,314 SECTION II. The City Manager and Finance Director are hereby authorized to transfer any part of an unencumbered balance of an appropriation to a purpose or object for which the appropriation for the current year is insufficient or to transfer between items appropriated within the same fund. SECTION III. The City Manager is hereby granted budget amendment authority for the expenditure of funds from any or all of the following: debt service funds, enterprise funds, internal service funds, trust funds, federal and state grants accepted and approved by the City Council, special assessments and donations. PASSED AND APPROVED BY THE CITY COUNCIL AND SIGNED BY THE MAYOR OF THE CITY OF KALISPELL, THIS 8TH DAY OF SEPTEMBER, 2009. Pamela B. Kennedy Mayor Theresa White City Clerk