6. Resolution 5389 - Budget Resolution - Annual Appropriations - All Other FundsCity of Kalispell
Post Office Box 1997 - Kalispell, Montana 59903-1997
Telephone (406) 758-7000 Fax - (406) 758-7758
Date: September 1, 2009
To: Mayor Kennedy & Council Members
From: Amy Robertson, Finance Director
Jane Howington, City Manager
RE: 2010 Preliminary Budget update —Final numbers.
Please find attached the excel spreadsheet which was provided at the July 27' meeting. We
have added a column on the right hand side with additional changes since the last meeting.
Those changes are in green.
The first green item is the Westside TIF District budget total. The total was not included in
the formula which was given you on the 27' — so that total is added in the new column as a
correction. The Community Development director's salary had been removed, however,
we need to add some additional time for the loan manager and so have added $6,800 to this
budget. He will be working on analyzing the projects coming forward in this district.
On the third page we have added the engineering costs to relocate water and sewer for the
bypass project. A portion of these costs, about $20,800 will be reimbursed by the Hwy Dept.
The actual construction costs for this project will come to Council at a future date when the
numbers are known. The amount included for the rate study is reduced by $7,500. We
adjusted the amount designated for the Evergreen\Kalispell replacement reserve to match
the amount approved by Council at the last council meeting, an increase of $19,375.
Further down the page you will find a list of items. The two Court grants were not included
in the Preliminary Budget. The budget for Impact fees is reduced by $45,000 to the amount
of available funds. The Cops Hiring Recovery Grant recently approved by Council is added
for the first year of salary and benefits. An additional $10,595 Jag Grant for the police will
be used toward the purchase of an e-ticketing system. The last change includes adding back
the Building inspector previously removed on the 27'. Reapportionment of the Building
Dept. fees which Council will be addressing at this same Council meeting allows us to
provide fire inspections through the building department. The Fire department hazmat staff
will be working to collect the samples and utilize the funding of the EPA Brownfield grant;
charging the grant for time and materials should offset the loss of revenue from the change
in the building permit distribution in the General Fund.
The General Fund total expenditures are not changed from the workshop on July 27' — the
amount of the General Fund budget is $9,108,115. The Total City budget amount is
$47,189,429.
BUDGET FY2010 - CHANGES TO PRELIMINARY NUMBERS
General Fund FY2010 Additions Preliminary Budget
Corrections/deletions
Changes and questions: carryover items ORIGINAL PRELIM BUDGET $ 9,100,857 Additions/deletions
since 7/27/09
GENERAL GOVERNMENT
1000-400-510310-513 Liability Insurance reduction $ (5,000)
CITY MANAGER
1000-401-410210-110
Salaries
Revised per agreement
$ (12,932)
1000-401-410210-110
Salary -deferred comp.
$ 5,000
1000-401-410210-153
Health
$ (1,100)
1000-401-410210-155
Retirement
$ (506)
1000-401-410210-338
Moving expense
Carryover
$ 20,000
1000-401-410210-373
school & travel
$ (1,700)
1000-401-410210-379
meetings
$ (1,800)
1000-401-410210-381
training
$ (1,500)
$ 5,462
CENTRAL GARAGE
1000-410-410550-231
Gasoline
Actual costs
$ (20,000)
Planning Office
1000-420-411020-110
Salaries
Move .25 FTE of Director's salary
$ 22,062
1000-420-411020-153
Health
from Building Fund to Planning
$ 3,301
1000-420-411020-155
Retirement
$ 1,433
Subtotal Planning Office
$ 26,796
Total General Fund changes:
$ 7,258
FINAL BUDGET - GENERAL FUND
$ 9,108,115
SPECIAL REVENUE FUNDS
2185 airport TIF
436-460430-934
Begg Park Gazebo
carryover
$ 15,142
2188 Westside TIF
2188-480-470230-110
Salaries
2188-480-470210-153
Health
2188-480-470210-155
retirement
2188-453-430246-953
Public Works
2188-480-470230-840
Redevelopment
removed Director/add loan mgr. $
removed salary for Dir.
removed salary for Dir. $
move from - reclassify unallocated
move to and add available $ g
Increase TIF budget to all available funds
page 1
(30,769)
$ 6,800
(4,489)
(1,998)
(1,263,074)
not included in
1,502,144
original formula
$ 208,614
2210 Parks in Lieu
2210-436-460430-935 Sunset Park Bball Court Carryover
2310 Old School Tech TIF REPLENISH BOND RESERVE
480-470210-790 Redevelopment. Activity Funds available
480470210-820 Operating transfer to debt Funds available
2311 Old School Industrial TIF REPLENISH BOND RESERVE
480-470210-790 Redevelopment. Activity Funds available
480-470210-820 Operating transfer to debt Funds available
2394 Building dept
2394-420-420530-110
2394-420-420530-112
2394-420-420530-153
2394-420-420530-155
2394-420-420530-210
2394-420-420530-215
2394-420-420530-229
2394-420-420530-231
2394-420-420530-322
2394-420-420530-335
2394-420-420530-369
2394-420-420530-373
2394-420-420530-522
2394-420-420530-528
MACIGRANT
Equipment
2500 Special Street
2500-421-430240-357
2500-421-430240-840
2601 Developer Trees
Salaries
Severance
Health
Retirement
Office supplies
computer supplies
other supplies
gas & oil
Code books
memberships
radios
School & travel
Admin
Data
reduction
addition
reduction
n
If
n
n
addition
reduction
it
Sweeper & combo unit grant unsuccessful
Rate study Carryover
Maci Grant transfer match reduction
$ 5,500
$ (34,000)
$ 34,000
$ (14,000)
$ 14,000
$
(57,564)
$
2,500
$
(13,059)
$
(3,609)
$
(1,500)
$
(5,500)
$
(1,750)
$
(2,000)
$
750
$
(300)
$
(600)
$
(2,000)
$
(9,329)
$
(4,180)
$
(98,141)
$ (222,000)
$
7,500
$
(21,188)
$
(13,688)
2601-436-460435-354 DEVELOPER'S -TREES Reduce to actual $ available $ (5,841)
2880 COMMUNITY DEVELOPMENT
2880-480-470240-708 Center Street Loan paid off -distribute to County $ 20,628
2882 COURTYARD APARTMENTS
2882-480-470210-354 Addition Maint. Reserve funds for upgrade apts $ 20,000
2887 Rural Development Revolving Fund #1
2887-480-470210-110 Salaries
2887-480-470210-155 Retirement
2887-480-470210-750 Redevelopment
Addition %Fte
correct
reduction - available funds
$
21,175
$
1,369
$
(50,000)
$
(27,456)
2888 Rural Development Revolving Fund #2
2888-480-470210-750 Redevelopment reduction - available funds $ (5,000)
page 2
2945 CDBG YOUTH SHELTER Additions/deletions
2945-480-470242-820 Grant Reduction - grant complete 2009 $ (18,791) since 7/27/09
2974 DNRC WOODLAND LAGOON GRANT
2974-430-430630-934
Grant
2957 FIRE Grants FUND
2957-416-420415-941
Heritage Grant
2957-416-420410-218
Hazmat equip grant
2957-416420413-940
911 Cad Grant
addition
Carryover
Carryover
Carryover
TOTAL SPECIAL REVENUE FUNDS
DEBT SERVICE FUNDS
3188 Westside TIF Debt Service
3188-000-490700-820 Transfer to TIF District budget
$ 20,000
$ 8,207
$ 7,862
$ 915,876
$ 931,945
$ 622,298
$ 137,172
ENTERPRISE FUNDS
5210 WATER
HWY 93
5210-447-430550-950
11th St. E water main Carryover
$
30,000
$ 30,560 Bypass relocate -water
5210-447-430550-951
Security system upgrades
$
22,000
Engineering
5210447430550-956
upper/lower zone interconnection
$
20,000
Total Water Fund
$
72,000
5310 SEWER
Sewer Operating
HWY 93
5310454430630-357
Rate study Carryover
$
5,500
$ 13,400 Bypass relocate -sewer
5310454430635-955
Lift Station upsizing Carryover
$
25,832
Engineering
Total Sewer Operating
$
31,332
WWTP
531014551430640-357
Rate study Carryover
$
12,500
$ (7,500) reduce rate study
5310455430640-933
Computer supplies Carryover
$
25,071
$ 19,375 Evergreen designation
Total WWTP
$
37,571
for replacement
TOTAL SEWER FUND
$
68,903
STORM
5349453-430246-352
storm drainage corrections Carryover
$
72,518
5349453430246-357
rate study Carryover
$
7,500
Total Storm Sewer
$
80,018
TOTAL ENTERPRISE
$
220,921
TOTAL BUDGET ADJUSTMENTS-7/27/09
$
987,649
TOTAL
$ 2,000 typo- light maint.
PRELIMINARY BUDGET
$ 45,768,176
$ 72,823 Dui Court Grant
changes
$ 10,363 Domestic Violence Grant
General Fund
$ 7,258
$ (45,000) reduce Impact Fee fund
Special Revenue Funds
$ 622,298
$ 71,247 Cops Recovery Grant
Debt Service Funds
$ 137,172
$ 47,127 ADD Back Buildinginspec
Enterprise Funds
$ 220,921
$ 10,595 JAG Grant - e ticketing
Total changes
$ 987,649
additional adjmt
$ 433,604
Late changes
$ 433,604
FINAL BUDGET
$ 479189,429
$ 47,189,429
page 3
! � ' � '� ♦ 1.
SECTION I. That the annual appropriations of the City of Kalispell, Montana, and the same are
hereby fixed as follows:
FUND
Appropriations
SPECIAL, REVENUE FUNDS:
On -behalf Payment -retirement
1,300,000
Tax Increment -Airport
939,340
Tax Increment-Westside
2,161,740
Parks In Lieu
58,000
Parks & Recreation Fund
1,315,977
Health Insurance 2-permissive levy
576,615
Old School Station Tech TIF
47,550
Old School Station Industrial TIF
14,000
Impact Fee Fund
228,160
Ambulance Fund
827,167
Building Code Enforcement
372,268
Light Maintenance District
248,174
Gas Tax
568,700
Special Street Maintenance
2,303,226
Urban Forestry District
206,746
Developer's Trees
122,445
MACI Grant
160,000
Community Dev. Loan Revolving
190,776
Courtyard Maintenance
125,000
Community Development (UDAG)
228,660
Rural Development Loan Revolving Fund
218,918
Rural Development Loan Revolving Fund #2
47,575
Drug Enforcement Grant
94,604
COPS Technology Program Grant
750,000
COPS Hiring Recovery Program
71,247
Law Enforcement Block Grant
161,195
Cultural Arts
17,900
CDBG-ED for FVCC
81,518
Domestic Violence Compliance Officer Grant
10,363
DUI Court Grant
72,823
EPA Brownsfield Grant
400,000
Fire Grants Fund (FEMA)
1,396,020
DNRC - Woodland Lagoon Grant
20,000
ISTEA
299,000
Stimulus - Street Funds
342,000
Stimulus - Energy Program
96,700
DEBT SERVICE FUNDS:
G. O. Bond — Aquatics Park
G. O. Bond — Fire Station #82
New City Hall Debt Service
SID Revolving Fund
Sidewalk & Curb Debt Service
SID Debt Service
Airport TIF Debt Service
Westside TIF Debt Service
CAPITAL PROJECT FUNDS:
Airport Bond
Airport FAA Non -Primary Entitlement
Airport FAA Land Acquisition
Sidewalk & Curb Construction
ENTERPRISE FUNDS:
Water Fund
Sewer/WWTP Fund
Storm Sewer
Solid Waste
Airport Enterprise Fund
Data Processing
TOTAL FUNDS
P
288,888
267,758
156,755
12,000
16,684
575,303
735,275
569,742
2,000,000
600,000
2,874,559
25,000
4,354,180
6,389,976
1,673,494
811,668
292,122
363,503
32,081,314
SECTION II. The City Manager and Finance Director are hereby authorized to transfer any
part of an unencumbered balance of an appropriation to a purpose or object
for which the appropriation for the current year is insufficient or to transfer
between items appropriated within the same fund.
SECTION III. The City Manager is hereby granted budget amendment authority for the
expenditure of funds from any or all of the following: debt service funds,
enterprise funds, internal service funds, trust funds, federal and state grants
accepted and approved by the City Council, special assessments and
donations.
PASSED AND APPROVED BY THE CITY COUNCIL AND SIGNED BY THE MAYOR OF THE
CITY OF KALISPELL, THIS 8TH DAY OF SEPTEMBER, 2009.
Pamela B. Kennedy
Mayor
Theresa White
City Clerk