2. Bid Award - Woodland Connector Path - Phase 2City of Kalispell
Post Office Box 1997 - Kalispell, Montana 59903
Telephone: (406) 758-7701 Fax: (406) 758-7758
REPORT TO: Honorable Mayor and City Council
FROM: Mike Baker, Director, Parks and Recreation
Jane Howington, City Manager
SUBJECT: Woodland Connector Path — Kalispell Phase II
STPE 6799 (28) Control No.: 6344
MEETING DATE: September 8, 2009
BACKGROUND: The Woodland Connector pedestrian/bicycle trail connects Woodland Park
to Willow Glen, approximately 1.5 miles. Phase I was completed this past year and extends from
Woodland Park to Sylvan Drive. Phase II will extend along Sylvan Drive and the nature trail
along Spring Creek to approximately Dry Bridge Park. Phase III will complete the connection to
Willow Glen/Sam Bibler Trail, scheduled for bid in the summer of 2010.
Bids were received for Phase II and Phase III (Schedule I and Schedule II respectively) on
Thursday, August 27, 2009 at 2:30 p.m. in City Hall. Seven responsive bids were received and
the low bid was Paveco, LLC at $79,878.20 for Phase II (Schedule I) completion. At this time it
would be prudent for the city to complete Phase II (Schedule I) and delay Phase III (Schedule II)
until additional local match funds are banked from developer park -in -lieu contributions. I
anticipate future developer contributions and CTEP allocations would allow for the completion of
Phase III in the summer of 2010.
RECOMMENDATION: Upon review, approval and concurrence from Montana Department
of Transportation it is recommended that Council award bid to low bidder, Paveco LLC
($79,878.20) for construction of Phase II, Schedule I.
FISCAL EFFECTS: Budgeted item in current fiscal year. Project cost, Phase II is $79,878.20 at
Federal contribution of 86.58% ($69,158.54) with local match of 13.42% ($10,719.66).
ALTERNATIVES: As suggested by the City Council.
Respectively submitted,
Mike Baker,
Director, Parks and Recreation
Submittals: Bid Tabulation
Consultant Recommendation
(vane Howington
City Manager
September 1, 2009
Mike Baker
City of Kalispell
Parks & Recreation Director
Subject: Recommendation of Award: Woodland Connector Path — Phase H
Dear Mike:
The City of Kalispell received and publicly opened bids at 2:30 p.m. on August 27, 2009, for the
Woodland Connector Path — Kalispell — Phase II. Bids were received for two (2) schedules. Only
Schedule One will be awarded, per your direction, which was based upon availability of matching local
funds.
After a careful examination of the bids received, we have determined that the apparent low bidder, for
Schedule One, is Paveco, LLC. The contract for the Schedule One Base Bid totals: Seventy Nine
Thousand, Eight Hundred and Seventy Eight Dollars and Twenty Cents 679,878.20).
Seven (7) bids were received. Bids ranged from 11.76% lower to 29.85% higher than the Engineer's
Estimate for Schedule One. The low bid (Paveco, LLC) was 11.76% lower than the Engineer's Estimate
of $90,520.00 on Schedule One. Two (2) minor bid irregularities were found in the apparent low bidder's
bid set for Schedule One during our review. These irregularities were reviewed by Charles Harball, the
City Attorney, and he has agreed with our recommendation to award the project to Paveco, LLC. Two (2)
minor bid irregularity where found on other bidder's bids for Schedule One, but none of these
irregularities made those bids the low bidder.
The City of Kalispell has requested MDT's concurrence in Award for this project, and is anticipating their
concurrence by September 8°i, 2009. Once MDT's concurrence in award is received, we would
recommend award to Paveco, LLC.
Sincerely
ROBERT PECCIA & ASSOCIATES
G�n—;:3c
Brandon Theis, PE
Project Engineer
K: Kal.Pmj-Data'07118.000 - Woodland Trail,E. Design Correspondeacec t. Client Corresponds e 090901m6.ltr.do
HELENA
KALISPELL
BUTTE
P.O. Box 5653
P.O. Box 5100
Thornton Building
825 Custer Avenue
102 Cc -operative Way, Suite 300
65 East 6roadway
Helena, MT 59604
Kalispell, MT 59903
Butte, MT 59701
(406) 447.5000
(406) 752-5025
(406) 533-6770
FAX (406) 447-5036
FAX (406) 752-5024
FAX (406) 533-6830
SWMIMV ARY OF BIDS
WOODLAND CONNECTOR PATH - PHASE 11 - STPE 699 (28), UIPN: 6344
KALISPELL, MIT
Bi!dQpe,ninigDate /Tiitiiie/Location:
Atigust27,2009 @ Z30 pin
City Hialil, Katispen, Montana
Acknowledged SCH O,NIE Apparent Low Apparent Low Bidder
Addendum Bud SCHEDULE ONE SCHEDULE TWOS SCHTWO Bidder Sch One Sch: Ore+ Schi 1 wo
Engineer's Estimate
n/a
-Bond
n/a
$90,520.00
$211,097.00
$301,617.00
Schellinger Const. Co.
yes
yes
$117,537.50
$194,755.40
$312,292.90
Watson Excavating, Inc.
yes
yes
$116,695.00
$231,353.00
$348,048.00
Paveco,LLC
yes
yes
$79,878.20
$190,386.07
$270,264.27
x
x
Neumann Const. Co.
yes
yes
$108,227.50
$226,873.08
$335,100.58
Knife River
yes
yes
$115,595.00
$206,648.00
$322,243.00
LHC Inc.
yes
yes
$105,645.19
$224,657.52
$330,302.71
Cutting Edge Exc.
yes
yes
$116,460.00
$231,311.54
$347,771.54
OF BIDS
WOODLANDSUMMARY
. -
KALISPELL, MT
Robert Peccia & Associates, Inc.
825 Custer Avenue *Helena *Montana * (406) 447-5000
102 Cooperative Way, Suite 300 * Kalispell * Montana * (406) 752-5025
65 East Broadway * Butte * Montana * (406) 533-6770
Engineer's Estimate
Schellin er Const. Co.
(2) Watson Excavating, Inc.
(3) Paveco, LLC
Neumann Const. Co.
Knife River
LHC Inc.
Cutting Ed a Exc.
Item Unit
Unit Price Total Price
Unit Price Total Price
Unit Price Total Price
Unit Price Total Price
Unit Price Total Price
Unit Price Total Price
Unit Price Total Price
Unit Price Total Price
No. Quantity Unit Description
(Figures) (Figures)
(Figures) (Figures)
(Figures) (Figures)
(Figures) (Figures)
(Figures) (Figures)
(Figures) (Figures)
(Figures) (Figures)
(Figures) (Figures)
SCHEDULE ONE
1 1 LS Clearing, Grubbing, Excavation and Embankment
$9,500.00
$9,500.00
$20,000.00
$20,000.00
$24,000.00
$24,000.00
$8,500.00
$8,500.00
$15,200.00
$15,200.00
$27,000.00
$27,000.00
$13,306.33
$13,306.33
$32,240.00
$32,240.00
2 30 LF 18" CSP Culvert
$55.00
$1,650.00
$105.00
$3,150.00
$70.00
$2,100.00
$27.19
$815.70
$47.00
$1,410.00
$105.00
$3,150.00
$67.23
$2,016.90
$80.00
$2,400.00
3 525 CY Crushed Base Course-1-1/2" Minus
$38.00
$19,950.00
$42.00
$22,050.00
$32.00
$16,800.00
$22.00
$11,550.00
$33.50
$17,587.50
$35.00
$18,375.00
$36.15
$18,978.75
$20.50
$10,762.50
4 260 TON Bituminous Surface Course
$75.00
$19,500.00
$72.00
$18,720.00
$90.00
$23,400.00
$63.53
$16,517.80
$78.00
$20,280.00
$66.00
$17,160.00
$70.05
$18,213.00
$77.00
$20,020.00
5 14 SY 4" Concrete Bike/Ped Path
$62.00
$868.00
$150.00
$2,100.00
$55.00
$770.00
$76.05
$1,064.70
$450.00
$6,300.00
$365.00
$5,110.00
$31.07
$434.98
$170.00
$2,380.00
6 5 EA Bollard
$450.00
$2,250.00
$550.00
$2,750.00
$500.00
$2,500.00
$550.00
$2,750.00
$495.00
$2,475.00
$450.00
$2,250.00
$508.34
$2,541.70
$450.00
$2,250.00
7 7 EA New Sign
$600.00
$4,200.00
$250.00
$1,750.00
$300.00
$2,100.00
$350.00
$2,450.00
$275.00
$1,925.00
$250.00
$1,750.00
$282.41
$1,976.87
$250.00
$1,750.00
8 200 CY Imported Topsoil
$40.00
$8,000.00
$35.00
$7,000.00
$36.00
$7,200.00
$29.25
$5,850.00
$26.00
$5,200.00
$37.00
$7,400.00
$26.31
$5,262.00
$32.00
$6,400.00
9 0.60 ACRE Hydroseeding, Fertilizer & Mulch
$5,000.00
$3,000.00
$2,500.00
$1,500.00
$5,000.00
$3,000.00
(4) $5,416.67
$3,250.00
$2,725.00
$1,635.00
$4,200.00
$2,520.00
$4,920.77
$2,952.46
$2,600.00
$1,560.00
10 1,750 SY Straw ECB (Erosion Control Blanket)
$2.00
$3,500.00
$2.65
$4,637.50
$1.50
$2,625.00
$2.06
$3,605.00
$4.00
$7,000.00
$2.50
$4,375.00
$0.73
$1,277.50
$1.95
$3,412.50
11 2,140 LF Silt Fencing With Straw Waddles
$3.00
$6,420.00
$4.50
$9,630.00
$4.50
$9,630.00
$4.00
$8,560.00
$4.20
$8,988.00
$4.50
$9,630.00
$5.25
$11,235.00
$6.75
$14,445.00
12 1 LS 12" Solid Waterbome Striping
$400.00
$400.00
$500.00
$500.00
$500.00
$500.00
$325.00
$325.00
$975.00
$975.00
$1,500.00
$1,500.00
$1,213.25
$1,213.25
$500.00
$500.00
13 1 EA 6' Table/Shelter Combo -Perforated (SH105)
$2,500.00
$2,500.00
$4,300.00
$4.300.00
$3,500.00
$3,500.00
$4,480.00
$4,480.00
$4,675.00
$4,675.00
$4,000.00
$4,000.00
$4,801.03
$4,801.03
$4,250.00
$4,250.00
14 1 EA DOGIPOT Aluminum Bag Dispenser
$600.00
$600.00
$200.00
$200.00
$220.00
$220.00
$350.00
$350.00
$210.00
$210.00
$200.00
$200.00
$214.63
$214.63
$190.00
$190.00
15 1 EA 6' Bench In -Ground - Diamond (PP411)
$900.00
$900.00
$700.00
$700.00
$750.00
$750.00
$875.00
$875.00
$742.00
$742.00
$650.00
$650.00
$762.52
$762,52
$675.00
$675.00
16 1 EA 32-Gallon Receptacle - Diamond (LR300)
$800.00
$800.00
$550.00
$550.00
$600.00
$600.00
$635.00
$635.00
$550.00
$550.00
$525.00
$525.00
$593.07
$593.07
$525.00
$525.00
17 1 LS Construction Surveys & Material Testing
$2,000.00
$2,000.00
$8,500.00
$8,500.00
$7,000.00
$7,000.00
$3,800.00
$3,800.00
$4,750.00
$4,750.00
$4,000.00
$4,000.00
$9,035.89
$9,035.89
$7,100.00
$7,100.00
18 1 LS Traffic Control
$1,000.00
$1,000.00
$1,500.00
$1,500.00
$6,000.00
$6,000.00
$1,500.00
$1,500.00
$4,225.00
$4,225.00
$1,500.00
$1,500.00
$6,804.88
$6,804.88
$1,900.00
$1,900.00
19 1 LS Mobilization, Bonding and Submittals (4% Max)
$3,482.00
$3.482.00
(1) $8,000.00
$8.000.00
$4,000.00
$4,000.00
$3,000.00
$3,000.00
$4,100.00
$4,100.00
$4,500.00
$4,500.00
JI
$4,024.43
$4.024.43
$3,700.00
$3,700.00
TOTAL SCHEDULE ONE
$90,520.00
$117,537.50
$116,695.00
$79,878.20
$108,227.50
$115,595.00
$105,645.19
$116,460.00
SCHEDULE TWO
1 1 LS Clearing, Grubbing, Excavation and Embankment
$13,000.00
$13,000.00
$17,000.00
$17,000.00
$34,000.00
$34,000.00
$8,500.00
$8,500.00
$28,400.00
$28,400.00
$27,000.00
$27,000.00
$14,987.91
$14,987.91
$45,760.00
$45,760.00
2 420 LF Retaining Wall
$95.00
$39,900.00
$118.00
$49,560.00
$108.00
$45,360.00
(5) $123.80
$51,996.00
$117.00
$49,140.00
$120.00
$50,400.00
$142.80
$59,976.00
$118.00
$49,560.00
3 850 CY Crushed Base Course - 1-1/2" Minus
$38.00
$32,300.00
$40.00
$34,000.00
$32.00
$27,200.00
$22.00
$18,700.00
$33.00
$28,050.00
$35.00
$29,750.00
$36.15
$30,727.50
$20.50
$17,425.00
4 430 TON Bituminous Surface Course
$75.00
$32,250.00
$72.00
$30,960.00
$90.00
$38,700.00
$63.79
$27,429.70
$78.00
$33,540.00
$66.00
$28,380.00
$72.29
$31,084.70
$77.00
$33,110.00
5 5 SY 4" Concrete Bike/Ped Path
$62.00
$310.00
$185.00
$925.00
$55.00
$275.00
$84.50
$422.50
$450.00
$2,250.00
$365.00
$1,825.00
$31.07
$155.35
$170.00
$850.00
6 2 EA Bollard
$450.00
$900.00
$500.00
$1,000.00
$400.00
$800.00
$550.00
$1,100.00
$495.00
$990.00
$450.00
$900.00
$508.35
$1,016.70
$450.00
$900.00
7 5 EA New Sign
$600.00
$3,000.00
$250.00
$1,250.00
$300.00
$1,500.00
$350.00
$1,750.00
$275.00
$1,375.00
$250.00
$1,250.00
$282.41
$1,412.05
$250.00
$1,250.00
8 1 EA Monitoring Well Adjustment
$300.00
$300.00
$1,200.00
$1,200.00
$500.00
$500.00
$250.00
$250.00
$1,500.00
$1,500.00
$650.00
$650.00
$698.61
$698.61
$400.00
$400.00
9 1 LS Guardrail Improvements
$3,300.00
$3,300.00
$3,000.00
$3,000.00
$2,000.00
$2,000.00
$2,800.00
$2,800.00
$5,500.00
$5,500.00
$4,500.00
$4,500.00
$2,806.53
$2,806.53
$4,000.00
$4,000.00
10 234 LF Steel Two Rail Hand Rail
$50.00
$11,700.00
$30.00
$7,020.00
$35.00
$8,190.00
$87.00
$20,358.00
$33.00
$7,722.00
$30.00
$7,020.00
$33.89
$7,930.26
$30.00
$7,020.00
11 25 CY Imported Topsoil
$40.00
$1,000.00
$42.00
$1,050.00
$36.00
$900.00
$29.25
$731.25
$34.00
$850.00
$37.00
$925.00
$36.51
$912.75
$32.00
$800.00
12 0.76 ACRE Hydroseeding, Fertilizer & Mulch
$5,000.00
$3,750.00
$3,000.00
$2,250.00
$5,000.00
$3,750.00
(6) $3,550.00
$2,662.50
$4,850.00
$3,637.50
$4,200.00
$3,150.00
$4,921.37
$3,691.03
$4,800.00
$3,600.00
13 250 SY Straw ECB (Erosion Control Blanket)
$2.00
$500.00
$2.70
$675.00
$3.50
$875.00
$3.80
$950.00
$4.00
$1,000.00
$2.50
$625.00
$1.30
$325.00
$1.95
$487.50
14 2,820 LF Silt Fencing With Straw Waddles
$3.00
$8,460.00
$4.50
$12,690.00
$4.50
$12,690.00
$4.00
$11,280.00
$4.20
$11,844.00
$4.50
$12,690.00
$4.15
$11,703.00
$6.75
$19,035.00
15 436 LF 6' Chain Link Fence
$20.00
$8,720.00
$10.70
$4,665.20
$12.00
$5,232.00
(7) $11.71
$5,105.56
$11.70
$5,101.20
$11.00
$4,796.00
$12.03
$5,245.08
$10.65
$4,643.40
16 1,978 LF 4' Chain Link Fence
$16.00
$31,648.00
$8.40
$16,615.20
$9.50
$18,791.00
$9.22
$18,237.16
$9.21
$18,217.38
$9.00
$17,802.00
$9.47
$18,731.66
$8.38
$16,575.64
17 1,080 LF Barbwire Fence
$3.00
$3,240.00
$2.25
$2,430.00
$3.00
$3,240.00
$2.48
$2,678.40
$2.50
$2,700.00
$2.00
$2,160.00
$2.54
$2,743.20
$2.25
$2,430.00
18 1 LS Existing Cistern Improvements
$2,000.00
$2,000.00
$900.00
$900.00
$1,500.00
$1,500.00
$3,500.00
$3,500.00
$4,500.00
$4,500.00
$2,700.00
$2,700.00
$3,035.96
$3,035.96
$1,200.00
$1,200.00
19 1 EA DOGIPOT Aluminum Bag Dispenser
$600.00
$600.00
$190.00
$190.00
$250.00
$250.00
$350.00
$350.00
$210.00
$210.00
$200.00
$200.00
$214.63
$214.63
$190.00
$190.00
20 2 EA 6' Bench In -Ground - Diamond (PP411)
$900.00
$1,800.00
$675,00
$1,350.00
$750.00
$1,500.00
$875.00
$1,750.00
$742.00
$1,484.00
$650.00
$1,300.00
$762.52
$1,525.04
$675.00
$1,350.00
21 1 EA 32-Gallon Receptacle - Diamond (LR300)
$800.00
$800.00
$525.00
$525.00
$600.00
$600.00
$635.00
$635.00
$550.00
$550.00
$525.00
$525.00
$593.07
$593.07
$525.00
$525.00
22 1 LS Construction Surveys & Material Testing
$2,500.00
$2,500.00
$1,000.00
$1,000.00
$9,500.00
$9,500.00
$4,200.00
$4,200.00
$4,750.00
$4,750.00
$4,000.00
$4,000.00
$13,301.42
$13,301.42
$7,600.00
$7,600.00
23 1 LS Traffic Control
$1,000.00
$1,000.00
$500.00
$500.00
$8,000.00
$8,000.00
$2,000.00
$2,000.00
$4,875.00
$4,875.00
$1,500.00
$1,500.00
$8,165.83
$8,165.83
$5,000.00
$5,000.00
24 1 LS Mobilization, Bonding and Submittals (4% Max)
$8,119.00
$8,119.00
$4,000.00
$4,000.00
$6,000.00
$6,000.00
$3,000.00
$3,000.00
$8,687.00
$8,687.00
$2,600.00
$2,600.00
$3,674.24
$3,674.24
$7,600.00
$7,600.00
TOTAL SCHEDULE TWO
$211,097.00
$194,755.40
$231,353.00
$190,386.07
$226,873.08
$206,648.00
$224,657.52
$231,311.54
TOTAL SCHEDULE ONE + SCHEDULE TWO $301,617.00 1 $3192.90 $348,048.00 $270,264.27 $335,100.58 $322,243.00 $330,302.71 $347,771.54 2,2
TRUE TABULATION OF BIDS RECEIVED
Robert Peccia & Associates
Today's Date: August 27, 2009
Notes
1) Bid Irregularity: Bid price exceed 4% of the total base bid for Schedule One.
2) Bid Irregularity: Bidder hand wrote the "Amount Bid" instead of the "Unit Bid Price" on each bid item on the entire Proposal.
3) Bid Irregularity: Bidder hand wrote the "Amount Bid" instead of the "Unit Bid Price" on each bid item on the entire Proposal.
4) Bid Irregularity: Bidder failed to fill in the "Unit Price" space on the Proposal. Value shown on this tabulation was back solved from the given "Amount Bid" value shown on the Proposal.
5) Bid Irregularity: Bidder math does not check out The riumeric "Unit Bid Price" was used to calculate the "Total Price" shown on this tabulation. The "Total Price" on this tabulation does not match the "Amount Bid" shown on the Proposal.
6) Bid Irregularity: Bidder math does not check out. The numeric "Unit Bid Price" was used to calculate the "Total Price" shown on this tabulation. The "Total Price" on this tabulation does not match the "Amount Bid" shown on the Proposal.
7) Bid Irregularity: Bidder math does not check out. The numeric "Unit Bid Price" was used to calculate the "Total Price" shown on this tabulation. The "Total Price" on this tabulation does not match the "Amount Bid" shown on the Proposal.