1. Resolution 5398 - Budget Amendment - Bypass Utility Relocation201 1' Avenue East, P.O. Box 1997, Kalispell, MT 59903 Pl:one (406)758-7720 — Fax (406)758-7831
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REPORT TO: Mayor and City Council
FROM: James C. Hansz, P.E., Director of Public Works
SUBJECT: Resolution 5398 to Amend the Water and Sewer Fund Budgets
MEETING DATE: October 19, 2009
BACKGROUND: The State is moving swiftly to award a contract for the first phase construction of the
south half of the Kalispell Bypass project. We anticipate the State will let a contract for Phase 1 in late
October or early November. The City presently has several existing water and sewer utilities that cross
the Bypass alignment and that must be relocated prior to significant construction by the State's contractor.
The recently adopted budgets for the Water Fund and Sewer Fund do not include construction funds for
these relocations. As a result, the water and sewer budgets need to be amended to provide budget
authority for the project.
The attached staff memo outlines the estimated project breakdown for each affected budget and
also lists the current estimates of construction cost reimbursement to be provided to the City by MDT as
required under current Montana law. Also attached is Resolution No. 5398 to amend these budgets.
ACTION REQUESTED: AT CITY COUNCIL MEETING OF OCTOBER 19",
MOTION TO APPROVE RESOLUTION NUMBER 5398 AMENDING THE WATER
FUND AND SEWER FUND BUDGETS.
FISCAL EFFECTS: Future expenditure of an amount estimated to total $596,780.00, from the amended
2009/2010 Water Fund and Sewer Fund budgets, and additional revenues to these Funds from state
reimbursements totaling $447,585.00.
ALTERNATIVES: As suggested by the City Council
Jane Howington
City Manager
THE CITY COUNCIL.
WHEREAS, on September 8, 2009, the City Council adopted Resolution 5389 adopting the annual
appropriations of the City of Kalispell for fiscal year 2009-2010; and
WHEREAS, in the budget adopted by the City of Kalispell for the 2009-2010 fiscal year, certain
detailed and itemized estimates of expenditures have proven inaccurate in the
operation of the Water and Sewer Departments for the 2009-2010 fiscal year.
WHEREAS, the improvements are necessitated by the State of Montana for the city to relocate
utility service lines in advance of the Bypass Construction and will be reimbursed at a
rate of 75%, and
WHEREAS, at a public hearing held on October, 19, 2009, the City Council did consider all
objections made to said budgets and
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
KALISPELL AS FOLLOWS:
SECTION I. Amendments to the 2009-2010 fiscal budget as follows:
5210-000-331158-000 Reimbursement revenue $230,154 Water
5310-000-331158-000 Reimbursement revenue $217,431 Sewer
5210-447-430550-954 US 93 Bypass Relocation Expense $306,872 Water
5310-454-430630-954 US 93 Bypass Relocation Expense $289,908 Sewer
SECTION II. That on October 19, 2009 at 7:00 o'clock P.M., the City Council
authorized and directed the Finance Director to increase the
appropriations.
PASSED AND APPROVED BY THE CITY COUNCIL AND SIGNED BY THE MAYOR OF THE
CITY OF KALISPELL, THIS 19TH DAY OF OCTOBER, 2009.
Pamela B. Kennedy
Mayor
Theresa White
City Clerk
MEMORANDUM
October 13, 2009
To: Jim Hansz, P.E., Director of Public Works/City Engineer
From: Terri Loudermilk, Budget Resource Manager
Re: US 93 Bypass Utility Relocation Construction Costs
Below please find a breakdown of the estimated costs for the US 93 Bypass Utility Relocation project
and how Public Works anticipates funding the project:
Foy's Lake Road Portion
Amend Water Fund to include an additional - $306,872.00
Reimbursement to Water Fund from MDOT - $230,154.00
Amend Sewer Fund to include an additional - $289,908.00
Reimbursement to Sewer Fund from MDOT - $217,431.00
Corporate Drive Portion (Inside Westside TIF District)
Utilize current budget of $225,884 in the Westside TIF fund described as DPW-
Redevelopment/Unallocated for the estimated project costs as follows:
Water estimated total cost $107,561.00
Sewer estimated total cost $ 92,963.00
$200,524.00
Reimbursement to Westside TIF from MDOT = $150,393.00
Upsizing Water Main Extension to Flathead Beverage Site
This item is not part of the City's Utility Relocation project. MDOT will invoice the City
approximately $19,938.00 (based on current estimates) for the upsizing costs as part of their
Bypass project. Public Works will pay the upsizing costs out of the currently budgeted contract
main upsize line item in the water fund.
201 ]"Avenue East, P.O. Box 1997, Kalispell, MT 59903 Phone (406)758-7720 — Fax (406)758-7831
www.kalispelLcom