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1. Resolution 5398 - Budget Amendment - Bypass Utility Relocation201 1' Avenue East, P.O. Box 1997, Kalispell, MT 59903 Pl:one (406)758-7720 — Fax (406)758-7831 www. kalispe/L com REPORT TO: Mayor and City Council FROM: James C. Hansz, P.E., Director of Public Works SUBJECT: Resolution 5398 to Amend the Water and Sewer Fund Budgets MEETING DATE: October 19, 2009 BACKGROUND: The State is moving swiftly to award a contract for the first phase construction of the south half of the Kalispell Bypass project. We anticipate the State will let a contract for Phase 1 in late October or early November. The City presently has several existing water and sewer utilities that cross the Bypass alignment and that must be relocated prior to significant construction by the State's contractor. The recently adopted budgets for the Water Fund and Sewer Fund do not include construction funds for these relocations. As a result, the water and sewer budgets need to be amended to provide budget authority for the project. The attached staff memo outlines the estimated project breakdown for each affected budget and also lists the current estimates of construction cost reimbursement to be provided to the City by MDT as required under current Montana law. Also attached is Resolution No. 5398 to amend these budgets. ACTION REQUESTED: AT CITY COUNCIL MEETING OF OCTOBER 19", MOTION TO APPROVE RESOLUTION NUMBER 5398 AMENDING THE WATER FUND AND SEWER FUND BUDGETS. FISCAL EFFECTS: Future expenditure of an amount estimated to total $596,780.00, from the amended 2009/2010 Water Fund and Sewer Fund budgets, and additional revenues to these Funds from state reimbursements totaling $447,585.00. ALTERNATIVES: As suggested by the City Council Jane Howington City Manager THE CITY COUNCIL. WHEREAS, on September 8, 2009, the City Council adopted Resolution 5389 adopting the annual appropriations of the City of Kalispell for fiscal year 2009-2010; and WHEREAS, in the budget adopted by the City of Kalispell for the 2009-2010 fiscal year, certain detailed and itemized estimates of expenditures have proven inaccurate in the operation of the Water and Sewer Departments for the 2009-2010 fiscal year. WHEREAS, the improvements are necessitated by the State of Montana for the city to relocate utility service lines in advance of the Bypass Construction and will be reimbursed at a rate of 75%, and WHEREAS, at a public hearing held on October, 19, 2009, the City Council did consider all objections made to said budgets and NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF KALISPELL AS FOLLOWS: SECTION I. Amendments to the 2009-2010 fiscal budget as follows: 5210-000-331158-000 Reimbursement revenue $230,154 Water 5310-000-331158-000 Reimbursement revenue $217,431 Sewer 5210-447-430550-954 US 93 Bypass Relocation Expense $306,872 Water 5310-454-430630-954 US 93 Bypass Relocation Expense $289,908 Sewer SECTION II. That on October 19, 2009 at 7:00 o'clock P.M., the City Council authorized and directed the Finance Director to increase the appropriations. PASSED AND APPROVED BY THE CITY COUNCIL AND SIGNED BY THE MAYOR OF THE CITY OF KALISPELL, THIS 19TH DAY OF OCTOBER, 2009. Pamela B. Kennedy Mayor Theresa White City Clerk MEMORANDUM October 13, 2009 To: Jim Hansz, P.E., Director of Public Works/City Engineer From: Terri Loudermilk, Budget Resource Manager Re: US 93 Bypass Utility Relocation Construction Costs Below please find a breakdown of the estimated costs for the US 93 Bypass Utility Relocation project and how Public Works anticipates funding the project: Foy's Lake Road Portion Amend Water Fund to include an additional - $306,872.00 Reimbursement to Water Fund from MDOT - $230,154.00 Amend Sewer Fund to include an additional - $289,908.00 Reimbursement to Sewer Fund from MDOT - $217,431.00 Corporate Drive Portion (Inside Westside TIF District) Utilize current budget of $225,884 in the Westside TIF fund described as DPW- Redevelopment/Unallocated for the estimated project costs as follows: Water estimated total cost $107,561.00 Sewer estimated total cost $ 92,963.00 $200,524.00 Reimbursement to Westside TIF from MDOT = $150,393.00 Upsizing Water Main Extension to Flathead Beverage Site This item is not part of the City's Utility Relocation project. MDOT will invoice the City approximately $19,938.00 (based on current estimates) for the upsizing costs as part of their Bypass project. Public Works will pay the upsizing costs out of the currently budgeted contract main upsize line item in the water fund. 201 ]"Avenue East, P.O. Box 1997, Kalispell, MT 59903 Phone (406)758-7720 — Fax (406)758-7831 www.kalispelLcom