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1. Resolution 5347 - Budget Amendment - Public Works201 1"Avenue East, P.O. Box 1997, Kalispell, MT 59903 Phone (406)758-7720 —Fax (406)758-7831 www.kalispell.com REPORT TO: Mayor and City Council FROM: James C. Hansz, P.E., Director of Public Works SUBJECT: Sewer Operating Fund Budget Amendment MEETING DATE: March 23, 2009 BACKGROUND: At the present time, sewage from north Kalispell flows to the Grandview sewage lift station. From there, sewage is pumped through town to the City's wastewater treatment plant. Capacity of the Grandview lift station, and the older downtown sewer system, is limited and an upgrade is needed to accommodate the increased flow from these new development projects. A lift station upgrade project is included in the approved Capital Improvement Plan for the Sewer Operating fund. This project was originally planned for a future date but not anticipated for several years. The City has approved several new development projects north of the City center. These projects will greatly increase flows into the lift station. In view of this, upgrading the lift station was included as a condition of approval by the City and MDEQ for several of the new developments in order to accommodate their aggressive building schedules. However, recent disruption of the housing market has resulted in extended delays in the work. In order to maintain adequate capacity on the Grandview lift station and allow for the continued orderly development of the north Kalispell area, staff believes it is prudent to move forward the previously planned future lift station upgrade project to this budget year. The lift station upgrade project along with the necessary downstream pipeline upgrades have been designed and are under review by MDEQ. Approval is expected shortly, which will allow construction in early spring when weather and soil conditions become favorable. The project is estimated to cost $500,000. These funds are available in the impact fee account. Bidding the project and expenditure of the funds will require an amendment of the budget. ACTION REQUESTED: AT CITY COUNCIL MEETING OF MARCH 23rd, MOTION TO AMEND THE SEWER OPERATING BUDGET BY INCREASING IT $500,000 TO INCLUDE THE GRANDVIEW LIFT STATION UPGRADE PROJECT. FISCAL EFFECTS: Expenditure of an estimated $500,000.00 from the sewer collection system impact fee account to fund the improvement and upgrade of the Grandview Sewage Lift Station. ALTERNATIVES: As suggested by the City Council es Hansz, P.E. My § Keb'lf Director of Public Works / ity ngineer Interim City Manager RESOLUTION NO.5347 A RESOLUTION TO AMEND THE ANNUAL APPROPRIATIONS OF THE CITY OF KALISPELL, MONTANA, AS SET FORTH IN THE 2008-2009 BUDGET ADOPTED BY THE CITY COUNCIL. WHEREAS, on September 22, 2008, the City Council adopted Resolution 5315 adopting the annual appropriations of the City of Kalispell for fiscal year 2008-2009; and WHEREAS, in the budget adopted by the City of Kalispell for the 2008-2009 fiscal year, certain detailed and itemized estimates of expenditures have proven inaccurate in the operation of said Funds for the 2008-2009 fiscal year; and WHEREAS, at a public hearing held on March 23, 2009, the City Council did consider all objections made to said budget amendments. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF KALISPELL AS FOLLOWS: SECTION I. Amendments to the 2008-2009 fiscal budget as follows: Amend Sewer Operating Budget $ 500,000 Grandview Lift Station — increase budget to include project bidding and upgrade of the Grandview Lift Station. Funds are available in the impact fee account. SECTION II. That on March 23, 2009 at 7:00 P.M., the City Council authorized and directed the Finance Director to increase the appropriations. PASSED AND APPROVED BY THE CITY COUNCIL AND SIGNED BY THE MAYOR OF THE CITY OF KALISPELL, THIS 23RD DAY OF MARCH, 2009. ATTEST: Theresa White City Clerk Pamela B. Kennedy Mayor