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2. Award Bid - Grandview Dr & Parkway Dr Sewer Main Upgrades
201 1" Avenue East, P.O. Box 1997, Kalispell, MT 59903 Phone (406)758-7720 — Fax (406) 758-7831 www.kalispeltcom REPORT TO: Mayor and City Council FROM: James C. Hansz, P.E., Director of Public Works SUBJECT: Award Bid —Grandview Lift Station Upgrade MEETING DATE: June 15, 2009 BACKGROUND: Five bids were received for the Grandview Drive Lift Station Upgrade project. The bids ranged from a high of $833,063.68 to the low bid of $520,295.00 submitted by Nelcon Inc. The project will increase pumping capacity of the Grandview Drive sewage lift station and increase the size and capacity of the downstream gravity sewer in Parkway Drive. The project is identified in the Capital Improvement Plan. Funds totaling $550,000 are budgeted for sewer upgrades in the current fiscal year. Engineer's estimate for the project was $539,118.00. All bids were in order and the recommendation is to award the bid to Nelcon Inc. of Kalispell. ACTION REQUESTED: AT CITY COUNCIL MEETING OF DUNE 15T11, MOTION TO AWARD OF THE BID FOR THE GRANDVIEW LIFT STATION UPGRADE PROJECT TO NELCON INC. OF KALISPELL. FISCAL EFFECTS: Total expenditure of $520,295.00, from the 2008/2009 Sewer Fund budget. ALTERNATIVES: As suggested by the City Council *Wkeb/-/- Interim City Manager Attachment: Staff Memo Post Office Box 1997, Kalispell, Montana 59903-1997 - Telephone (406) 758-7720, Fax (406) 758-7831 June 8, 2009 To: James C. Hansz, P.E., Director of Public Works/City Engineer From: Paul E. Burnham, P.E., Assistant City Engineer Subject: Grandview Lift Station Upgrade Bid Tabulation Bids were received and opened at 2:30 p.m. on June 2, 2009 for the referenced project. The City received five bids on this project, as noted below. Nelcon, Inc., Kalispell, Montana Amount Bid: $520,295.00 Sandry Construction, Bigfork, Montana Amount Bid: $537,918.00 Schellinger Construction, Columbia Falls, Montana Amount Bid: $573,393.00 Western Municipal, Billings, Montana Amount Bid: $781,350.00 LHC, Inc., Kalispell, Montana Amount Bid: $833,063.68 Nelcon, Inc. appears to be the lowest responsible bidder, with a bid price of $520,295.00. Nelcon has completed work within the City, including the Meridian Road Reconstruction Project. The Plant Investment Construction Fund has $550,000 budgeted for sewer projects in the 2009-2010 fiscal year. I recommend that Nelcon, Inc. be awarded the contract for the Grandview Lift Station Upgrade Project at the next City Council meeting, June 15, 2009. i MORRISON t ! MAIERLE, INC. An. Ensploy(T-nto wd Company June 5, 2009 125 SCHOOLHOUSE LOOP • BOX 8057 • KALISPELL, MT 59904 Mr. Paul Burnham City of Kalispell Public Works Department 201 1"Avenue East Kalispell, MT 59901 RE: Grandview Lift Station/Parkway Drive Bid Tabulation and Recommendation Dear Mr. Burnham: ENGINEERS SURVEYORS PLANNERS SCIENTISTS 406-752-2216 • FAX 406-752-2391 Bids were received for the Grandview Lift Station and Parkway Drive Sewer Main Upgrades on June 2, 2009. A total of five contractors submitted bids for the project. The purpose of this letter is to summarize the bids received and recommend a course of action for the City. SUMMARY OF BIDS RECEIVED A detailed bid tabulation is attached to this letter for your review. The total bid for each Contractor is summarized below: • Nelcon Inc. - $520,295.00 • Sandry Constuction - $537,518.00 • Schellinger Construction - $573,393.00 • Western Municipal Construction - $781,350.00 • LHC Inc. - $833,063.68 The low bidder, Nelcon Inc., of Kalispell, discrepancies are apparent. After the bid they confirmed they are comfortable with addendums. BID IRREGULARITIES was $17,263 below the next low bidder. No glaring opening, Nelcon Inc. was contacted by phone and their bid price and included all items within the two Two contractors, Nelcon Inc. and LHC Inc. did not update bid item 209 from 20 to 26 sewer services as stated in Addendum 1. The bid tabulation has been adjusted to accommodate this in the amounts shown above, and Nelcon Inc. is still the low bidder. All other information provided in the bid form appears to be in order. REFERENCE CHECKS Morrison-Maierle Inc. has extensive experience working with Nelcon Inc., including a recent award -winning project in Havre, Montana. Nelcon Inc. has also had successful projects with the City of Kalispell, including the Meridian Road project. Based on these positive experiences, we believe Nelcon Inc. is a suitable contractor for this project. We have attached to this letter five copies of the Notice of Award. If you agree with this recommendation, please sign all five copies and return all copies to me as soon as possible. "Providing resources in partnership with clients to achieve their goals" MORRISON 4 MAIERLE, iNc. If you have any questions or would like to discuss this recommendation further, please do not hesitate to call me at 751-5845. Sincerely, MORRISON-MAIERLE INC. Greg Lukasik, P.E. 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