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5. Award Bid - Willow Glen Drive Drainage Improvements Project201 ]"Avenue East, P.D. Box 1997, Kalispell, MT 59903 Phone (406)758-7720 — Fax (406)758-7831 www.kalispelfcom REPORT TO: Mayor and City Council FROM: James C. Hansz, P.E., Director of Public Works SUBJECT: Award Bid —Willow Glen Drainage Improvements MEETING DATE: July 20, 2009 BACKGROUND: Six bids were received for the 2009 Willow Glen Drainage Improvement project. The bids ranged from a high of $144,050.99 (APEX) to the low bid of $114,748.75 submitted by Sandry Construction. The project will install manholes and storm drain pipe along Willow Glen Drive to correct drainage problems. The Storm Drainage Fund contains $160,000.00 to perform the work. There is adequate funding to accomplish the work as scheduled and bid. All bids were in order and the recommendation is to award the bid to Sandry Construction of Bigfork. ACTION REQUESTED: AT CITY COUNCIL MEETING OF DULY 20', MOTION TO AWARD OF THE BID FOR THE 2009 WILLOW GLEN DRAINAGE IMPROVEMENT PROJECT TO SANDRY CONSTRUCTION OF BIGFORK. FISCAL EFFECTS: Total expenditure of $114,748.75, from the 2008/2009 Storm Drainage Fund budget. ALTERNATIVES: As suggested by the City Council Respectfully submitte Hansz, P.E. Director of Public Works / Engineer Attachment: Staff Memo Myft Webb Interim City Manager MEMORANDUM July 10, 2009 To: James Hansz, PE, Director of Public Works, City Engineer From: Fred Zavodny, Projec g Re: Willow Glen Drainage Improve rProject — Bid Analysis and Recommendation Bids for the Willow Glen Drainage Improvements Project were opened on Thursday, July 9, 2009. The project tasks include installing storm drain pipe and manholes along Willow Glen Drive adjacent to the Willows Subdivision to improve flooding issues. Bids were received from Sandry Construction, Schellinger Construction, Neumann Construction, Gembala Excavating, LHC Inc., and Apex Construction. All bids contained the required Bid Bond. The bid analysis is as follows: CONTRACTOR TOTAL BID PRICE SANDRY CONSTRUCTION - BIGFORK $ 114,748.75 SCHELLINGER — COLUMBIA FALLS $ 129,004.40 NEUMANN CONSTRUCTION — KALISPELL $ 135,499.80 GEMBALA EXCAVATING — KALISPELL $ 138,976.00 LHC INCORPORATED - KALISPELL $ 141,986.85 APEX CONTRACTING — BIGFORK $ 144,050.99 A total of $160,000.00 has been appropriated by the City Council for the Willow Glen Drive Drainage Improvements Project. The Engineers construction estimate for the project amounted to $144,000.00. I recommend the bid for the Willow Glen Drive Drainage Improvements Project be awarded to Sandry Construction Company Inc. in the amount of $114,748.75.