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3. Award Bid - Asphalt Overlay Project201 1' Avenue East, P.O. Box 1997, Kalispell, MT 59903 Phone (406)758-7720 — Fax (406)758-7831 www.kalispelfcom REPORT TO: Mayor and City Council FROM: James C. Hansz, P.E., Director of Public Works SUBJECT: Award Bid-2009 Asphalt Overlay Project MEETING DATE: July 6, 2009 BACKGROUND: Three bids were received for the 2009 Asphalt Overlay Project. The bids ranged from a high of $314,314.78 (LHC) to the low bid of $293,210.10 submitted by Knife River. The project will re- pave sections of six streets, shown on the attached list from the bid documents. The Engineer's estimate for the work was $309,000.00; the Special Street Maintenance Fund contains $305,988.00 to perform the work. There is adequate funding to accomplish the work as scheduled and bid. All bids were in order and the recommendation is to award the bid to Knife River of Kalispell. ACTION REQUESTED: AT CITY COUNCIL MEETING OF JULY 6TH, MOTION TO AWARD OF THE BID FOR THE 2009 ASPHALT OVERLAY PROJECT TO KNIFE RIVER OF KALISPELL. FISCAL EFFECTS: Total expenditure of $293,210.10, from the 2008/2009 Special Street Maintenance Fund budget. ALTERNATIVES: As suggested by the City Council Jwna&C. Hansz, P.E. Director of Public Works / Attachment: Staff street list Webb Je Interim City Manager MEMORANDUM June 30, 2009 To: James Hansz, PE, Director of Pus Works/City Engineer From: Fred Zavodny, Prcjec kARe: 2009 Asphalt Overlay Project ysis and Recommendation Bids for the 2009 Asphalt Overlay Project were opened on Thursday, June 25, 2009. Bids were received from Knife River, Schellinger Construction Co. Inc., and LHC Incorporated. All bids were in order and contained the required Bid Bond. The bid analysis is as follows: CONTRACTOR KNIFE RIVER — KALISPELL, MT SCHELLINGER — COLUMBIA FALLS, MT LHC — KALISPELL, MT TOTAL BID PRICE $293,210.10 $307,782.50 $314,314.78 The Engineers cost estimated for the project is $309,000.00. The current Special Street Fund budget contains $305,988.00 for Asphalt Overlay Operations. I recommend the bid for the 2009 Asphalt Overlay Project be awarded to Knife River in the amount of $293,210.10. ATTACHMENT 4 2009 ASPHALT OVERLAY PROJECT ASPHALT OVERLAY SCHEDULE Location From To Length Width Thickness ConwayDrive Hwy 93 North Claremont Street 890 36 2%2" Woodland Pk. Dr. Conrad Drive Hwy 2 East 2200 26 2" Conrad Drive Woodland Avenue Woodland Pk. Dr. 1474 36 2" Heritage Way Hwy 93 North Windward Way 868 36 2" Greenbriar Drive Two Mile Dr. IEnd of Loop 2605 32 2" South Woodland Dr. I Woodland Avenue I River Glen Ct. 1720 24 2"