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3. Award Bid - Skid Steer Loader2011st Avenue East, P.O. Box 1997, Kalispell, MT 59903 —Phone (406) 755-7720 — Fax (406) 758 7831 www. kalispeA corms REPORT To: Mayor and City Council FROM: Janes C. Hansz, P.E., Director of Public Works SUBJECT: Award Did --Skid Steer Loader MEETING DATE: January 20, 2009 BACKGROUND: Five bids were received to supply a new skid steer loader to the Public works Department. Five Public works Department divisions will share use of the loader and the cost will be apportioned accordingly. Of the five bids, three contained significant irregularities and were disqualified. The remaining bids were satisfactory in all respects. The bid summary is attached. A low bid $52,881.00 was submitted by Parsons Tractor and Implement of Kalispell. ACTION REQUESTED: AT CITY COUNCIL MEETING OF JANUARY 20TIl9 MOTION TO AWARD OF THE DID FOR. A. SKID STEER. LOADER TO PARSONS TRACTOR AND IMPLEMENT OF KALISPELL FISCAL EFFECTS: Total expenditure of $52,881.00, with 20% of the cost budgeted in each of five funds: Solid waste, water, Sewer, Storm Drainage and Special Street. ALTERNATIVES: As suggested by the City Council ly submj rg�C. Hansz, P. M Webb Director of Public WankI/,,* ngineer Interim City Manager Attachment: Staff Memo MEMORANDUM January 8, 2009 To: Jaynes Hansz, PE, Direct r of Public Works, City Engineer From.: Fred Zavodn , ct Re: Skid Steer Loader — B i A and Recommendation Bids for a Skid Steer Loader were received from. Western Plains Machinery, Triple W Equipment, Western States Equipment, Tri State Truck & Equipment, and Parsons Tractor & Implement. The bid results are as follows: BIDDER MAKE & MODEL BID Western Plains Machinery Case 420 $ 5 8,731.00 Triple W Equipment John Deere 320 $ 55,475.00 John Deere 325 $619475.00 Western States Equipment Cat 226B2 $64,474.00 Cat 242B2 $ 66 893.00 Tri State Truck &Equipment Volvo MC 90C $55,967.00 Parsons Tractor &Implement Bobcat S205 $ 52,881.00 The bids from Western Plains Machinery, Triple W Equipment, and Western States Equipment are not in order. Western Plains Machinery did not include the required universal V-Plow in their bid. Triple W Equipment bid multiple units, did not submit the originally bound bid specifications, the Bid Bond is incomplete, and the bid was not dated. Western Plains Machinery bid multiple units. The bids from Tri State Truck & Equipment, and Parsons Tractor & Implement are complete and in order. A total of $70,000.00 is available in the 2008/2009 FY Public Works budgets equally proportioned among the Special Street, Water, Sewer, Storm, and Solid Waste funds for this piece of equipment. The low bidder, Parsons Tractor & Implement, has met all of the specifications and requirements called for in the Bidding Documents. I recommend the bid for the Skid Steer Loader be awarded to Parsons Tractor &Implement in the amount of $52,881.00.