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2. Award Bid - Solid Waste Automated SideloaderREPORT TO: Mayor and City Council FROM: James C. Hansz, P.E., Director of Public Works SUBJECT: Award Bid-26 Cubic Yard Solid Waste Automated Side -loader MEETING DATE: January 5, 2009 BACKGROUND: Three bids for a new 26 cubic yard side -loader were opened on December 4, 2008. Bids were received from Kois Brothers, Montana Peterbuilt, and Western Peterbuilt. Certain bid specification exceptions were taken by the bidders and certain equipment was proposed on an equal - alternate basis. Additional time was required in order to properly review and analyze all bids so the award was delayed to January 5, 2009. The bid summary is attached. Low bid for the equipment was submitted by Montana Peterbuilt. This equipment will be different than all other equipment in the City's solid waste management fleet. Operating staff raised several concerns with this equipment which were reviewed and found to be insufficient to justify a bid award to the second low bidder, Kois Brothers. This information is also attached. ACTION REQUESTED: AT CITY COUNCIL MEETING OF JANUARY 5T11 , MOTION TO AWARD OF THE BID FOR A 26 CUBIC YARD SOLID WASTE AUTOMATED SIDE -LOADER TO MONTANA PETERBUILT. FISCAL EFFECTS: This project is budgeted at $260,000.00 in the FY 2008/09 Solid Waste Fund budget. Expenditure for this equipment is $229,387.00, a reduction of $30,613.00. ALTERNATIVES: As suggested by the City Council Hansz, P.E. Director of Public Works I Attachment: Staff Memos M Webb Interim City Manager 201 1s`Avenue East, P.O. Box 1997, Kalispell, MT 59903 Plione (406)758-7720— Fax (406)758-7831 www.kalispell.com MEMORANDUM December 19, 2008 To: James Hansz, PE, Dire toT of Public Works, City Engineer From: Fred Zavodny, r ' t g Re: 26 CY Solid Waste Autorna deloader — Bid Analysis and Recommendation Bids for 26 CY Solid Waste Automated Sideloader were received from Montana Peterbuilt, Kois Brothers Equipment, and Western Peterbuilt. All bids were in order and contained the required Bid Bond. The bid results are as follows: BIDDER TOTAL BID PRICE MONTANA PETERBUILT $229,387.00 KOIS BROTHERS $230,650.00 WESTERN PETERBUILT $245,944.00 A total of $260,000.00 is budgeted in the 2008/2009 FY Solid Waste Budget for this piece of equipment. I have thoroughly reviewed all of the bids. The low bidder, Montana Peterbuilt, has satisfactorily met all of the specifications and requirements called for in the Bidding Documents. I recommend the bid for the 26 CY Solid Waste Automated Sideloader be awarded to Montana Peterbuilt in the amount of $229,387.00. REFERENCE MEMORANDUM December 19, 2008 To: James Hansz, PE, Drector of P�0- "bliWrks, City Engineer From: Fred Zavodny, ro' c aRe: Analysis of Bids for the 26 aste Automated Sideloader My first order of business was to provide the Solid Waste Foreman, Jack Fournier, all of the bid results and Minimum Specification Checklists for his review and comment. The unit consists of two individual components, the cab and chassis, and the packer unit that is attached to the chassis. The low bidder, Montana Peterbuilt, bid a Peterbuilt cab and chassis and Wayne Packer combination. Jack provided a long list of potentially problematic issues and concerns for the Peterbuilt Cab / Wayne Packer combination of the low bidder. I have combined Jack's comments to the following primary categories: GVW ISSUES Comment: Wayne Packer capacity will exceed GVW limits. Reply: All vehicles designed for hauling can be loaded heavy. Maintaining proper GVW parameters is the responsibility of the operator. SAFETY ISSUES Comments: Overall length of unit will diminish adequate turning radius, height and width dimensions are safety issues. Reply: City solid waste operators recently operated a demonstration unit in City alleys and did not experience any problem navigating the vehicle. Height and width dimensions meet bid specifications. The unit was user friendly. WARRANTY AND REPAIR ISSUES Comments: Repairs and Warranty work to the Wayne Packer will be made out of state, no local support, lengthily down time. Reply: Warranty work will be performed at the City Shop facility or at the Montana Peterbuilt Service facility in Columbia Falls by Solid Waste Systems refuse body technicians. Other issues concerning hydraulics, hydraulic filters, riveted cab construction, etc. were determined to be non issues by Central Garage Foreman John Lyons. Additionally, the Peterbuilt/Wayne combination has non freeze hydraulics, self diagnostic capabilities, and operates at idle affording the City a reduction in fuel costs.