2. Postpone Bid Award - US Highway 93 Utility Relocation Project201 T" Avenue East, P.D. Box 1997, Kalispell, MT 59903 Phone (406) 758- 7720 - Fax (406) 758- 7831
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REPORT TO: Mayor and City Council
FROM: James C. Hansz, P.E., Director of Public Works
SUBJECT: Postpone Bid Award - 93 Bypass Utility Relocation Project
MEETING DATE: December 7, 2009
BACKGROUND: This project will relocate water and sewer utilities that are in conflict with the planned
Phase I construction of the US 93 Bypass Project. A total of five companies bid this work and they are
listed in the attached staff memo. In view of the complex nature of a significant portion of the work, staff
is performing a comprehensive review of the bid submittals and bidder qualifications which cannot be
completed in time for this meeting.
Staff recommends postponing a bid award recommendation to December-2 1, 2009.
ACTION REQUESTED: AT CITY COUNCIL MEETING OF DECEMBER 7'"
MOTION TO POSTPONE AWARD OF THE BID FOR RELOCATING WATER AND
SEWER UTILITIES IN CONNECTION WITH THE US 93 BYPASS PROJECT TO THE
DECEMBER 21, 2009 COUNCIL MEETING.
FISCAL EFFECTS: The construction cost of this project was outlined in prior Council discussions
regarding the City/MDT construction agreement and budget amendments for Water and Sewer, and was
preliminarily estimated to be approximately $797,304.00. Funding for the work is budgeted in the current
year budgets for Water, Sewer and Westside TIF. A substantial portion of the construction cost will be
reimbursed to the City by NIDT. Based on initial review of the bid submittals the total expenditure for
this project should be significantly less than previously anticipated due to the very competitive bidding
environment. Verified bid totals will be available for the bid award on December 21, 2009.
ALTERNATIVES: As suggested by the City Council
ar�C. Hansz, P.E.
Director of Public Works /
Attachments: Staff memo of November 24, 2009
A'aneHowmgton
City Manager
i f ,
To: Jim Hansz, P.E.
Public Works Director/City Engineer
From: Frank Castles, P.E.
Deputy Public Works Director
Date: November 24, 2009
Re: U.S. 93 Bypass Utility Relocations
Bids were received and opened at 2:00 pm today for the referenced project.
The following companies submitted bids:
HDD, LLC, 1995 Third Avenue East, Kalispell, MT 59901
LHC, Inc., P.O. Box 7338, Kalispell, MT 59904
NELCON, Inc., P.O. Box 5370, Kalispell, MT 59903
Sandry Construction Company, Inc., 6025 Hwy 35, Bigfork, MT 59911
Western Municipal Construction, Inc., 5855 Elysian Road, Billings, MT 59101
Staff recommends the bid derision be postponed to the December 21" City
Council meeting to allow adequate time to prepare a bid tabulation and to
perform appropriate investigation to assure that the reoormiended bidder is
qualified to perform the work. Due to the Thanksgiving holiday, there are
only three full working days until the City Cleric requires items to be
submitted to be placed on the agenda for the December 7 h City Council
meeting.
2011" Avenue East, P.O. Sox 1997, Kalispell, MT 59903 —Phone (406)7S8-7720 —Fax (406) 7S8-7831
urivw. kalispegeont