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Solid Waste Business PlanSolid Waste Division Kalispell Public Works Staff Road and Fleet Superintendent Solid Waste Supervisor (5) Solid Waste Operators Equipment -Sidearms Fleet 2010 Peterbilt Sidearm (27yds) 2010 Peterbilt Sidearm (27yds) 2007 Autocar Sidearm (24yds) 2003 Volvo Sidearm (24yds) (recommend replacement 2013 / 2014) Used for residential and commercial 100 gallon container roll outs 300-400 gallon alley routes Replacement Recommendations • Years-8, Miles-80,000, Hours-8,500 • Used 8-year model resale = $10,000 Equipment - Rear Loaders Fleet 2005 Auto Car Rear Loader 1997 GMC/Volvo Rear Loader (recommend replacement 2013 / 2014) Used for Commercial and Res / Com Alley Cleanup • Service 2 yard (400 gal) or smaller size steel bins Replacement Recommendations Years-12, Miles-90,000, Hours-12,000 Used 12 -year model resale = $ 2 5 , 000 Residential Routes 5 Days /Week Designated Areas 100 Gallon Routes Alley Routes KALISPELL SOLID WASTE — 100 GALLON ROLLOUT & ALLEY ROUTES 41212013 100 Gallon Routes FRIDAY THURSDAY - WEDNESDAY - TUESDAY � MONDAY * Alley Routes THURSDAY - WEDNESDAY f� MONDAY - L TUESDAY — . . . . . . . . . . . . . I . . I 0 kalcity s: ■r 7m�rrraim r�ffirrirras rrrr� �� ■ ■i �®_ ® rrr■ 1 � .sue rrr rrrr� ■ ■r®� f 4 7�, F 1 hf �_ J: ki. AL a are %VAN q jo jW, 5 Days Per Week Early Morning Pickup 300-400 Gallon Rounds - wo, 400 Gallon Steel Bins 'MA roimwe, Ly, 4 Days per Week Yard Waste Large Appliances, Furniture, Tires, etc.. Cleans Alley in Preparation for Sidearm Collection `^ i Hourly Rates LY COSTS - Per Unit YEARLY WEEKLY HOURLY Labor (calculated w/ benefits) $56,000.00 $1,167.00 $30.00 Fuel ($/Gal) $28,800.00 $600.00 $15.00 Tires (annual) $1,700.00 $35.00 $0.88 Lube, Oil, & Filter (service) $1,300.00 $27.00 $0.67 Avg. Maintenance Costs $7,000.00 $146.00 $3.65 Depreciation 7 Yrs. $29,375.00 $612.00 $16.00 Insurance $566.00 $11.80 $0.30 Total Per Hour $66.50 1 Unit = Operator & Truck Based on 40 hr Week Fuel Cost $4/Gal Solid Waste Business Plan 2013 Background Senate Bill #02 34-Revised condition for Municipality solid waste service 2011 Business Plan - reviewed current employee workloads, truck routes, and contiguous service areas The City's goal is to make municipal garbage services available to citizens of Kalispell, while still ensuring a quality service at a reasonable rate 2011 Residential Recap • Identified five areas of town Additional Subdivision Phases Contiguous to Areas being Served • In -Fill Areas • Identified 386 residential units in five areas of town INCREASE IN RESIDENTIAL UNITS SINCE 2011 Residential Areas: Total Units Units Served % of Eligible Northern Lights Blvd 20 5 25% Southwest Kalispell 29 4 14% Northland Sub 35 31 89% Ashley Park 177 68 38% Stratford Village 125 41 33% Total 386 149 39% 2011 Commercial Recap Able to Serve Most Commercial Requests with 300-400 Round Container Since 2011 Added 67 additional steel bin containers. Most of the containers were for Northwest Health Care (Hospital), School District #5, and the County Facilities Revenue Summar ANNUAL INCREASE IN REVENUE SINCE 2011 09/21/11 04/01/13 Difference % Change totals ■4/1/2013 commercial ■ 9/ 21 / 2011 residential 0 200000 400000 600000 800000 1000000 Residential $ 622,664.34 $ 642,187.34 $ 19,523.00 3.14% Commercial $ 191,806.24 $ 232,731.24 $ 40,925.00 21.34% Totals $ 814,470.58 $ 874,918.58 $ 60,448.00 7.42% 2013 Residential Update Evaluated Current Services Route structure • Development of route restructure for potential service area additions Maintenance records Review Identified Six subdivisions with 500-600 possible new residential units KALISPELL SOLID WASTE EXPANSION PLAN FEBRUARY 5, 2U1 3 TARGET AREr. `��r-1 j 6�tialo Sta ae I � CIO Y� Current Sclyd WaSle C.StOr1ler$ In Blue. 4 r Kalispell Glry Llmlrs Is the red Ilne. Target areas have hl ack line b.,d— " O TARGET AREA T^ Areas Identified for Future Residential Garbage Service: Willow Glen Area • Current Service 11 Leisure Heights Proposed Service 68 Leisure Heights 87 The Willows Total 155 Proposed kilo 0 'o IF Residential Containers • The Solid Waste Fund includes an annual budget of $ 2 0, 000 for the purchase of additional containers. Replacements (100, 300, 400, steel bins) New accounts Containers have a life cycle of between 15 to 20 years. Residential Expansion • Letters Sent For Interest 84 letters of response back Recommend Serving Proposed Areas • Starting July 1, 2013 Containers 40 on hand Recommend ordering 250 in preparation to serve proposed areas Nw 4 PxtrlicWorks Deparhrtend MO]VTAIVA The Cih of Kalispell Seeds Your Feedback Regarding Garbage Service! In aneffonmpiwide morn-ou<Palispetl CSt—h—pt®ofCiq ga,bzr—, the City bes b— mriewing possible fumac service aeas. Begimting July 1, 2013, the City is coacideciag offering du residers of Stillwater Blaffs, C{.�ier C —, Buffalo Stage a i F--y Boul—s the aptim of Ci i Zi t.Ze su ki Anertim of hnwmanytesideoa are macested m Ciry garbage service aril felp us 1&tufy how —f gabage rvotaivas the cl} n m love available and m �woo.re o,Q �asent If yea are interested in this service please call the Public 17% arks Office at, 758-777A. 'Ihe City ofI{ahspe!1 Residential Gahage Sernce Rote is_ $11100.Snnaal TaK Assess®t the City of i d 47—A. yaa hrlp. 2013 Commercial Update/Recommendation • Steel Bin Service Nearing Capacity • Service 88 commercial steel bins • Yearly revenue increase of $ 40, 9 2 5 , since 2011 Recommend focus on Residential Service • Review Rate Structure Remove discount rate for repeat weekly service Non -Residential: 300 Gallon 350 Gallon 400 Gallon Current Proposed Current Proposed Current Proposed Pick -up Rates Rates Rates Rates Rates Rates 1 x Per Week $338.00 $338.00 $375.00 $375.00 $411.00 $411.00 2 x Per Week $558.00 $676.00 $631.00 $750.00 $704.00 $822.00 3 x Per Week $828.00 $1 014.00 $938.00 $1 125.00 $1 047.00 $1233.00 r Residential Service Expansion Commercial Rate Adjustment Annual Review for Further Expansion Solid Waste Division Business Plan February 5 Update to the June 2011 Solid Waste Division Business Plan City of Kalispell 1J]Background ................................................................ ............ --...... ............................ ..................... 1 2J}20lIStatus Sumnnary................ .................................................. ------------................. .1 2.12Ol1Approved Residential Service Areas ........................ --........... ----.......... ---.............. 2 2.Z2Ol1Commercial Garbage Service ............................. ............ -------....... ---................... Z3Revenue Surnmapy-------------------------....... -------------'3 302013 Solid Waste Division Business Plan and Service Area Update .----------------^-3 3.1Areas Identified for Future Residential Garbage 6ervice—... -----...... ------------..4 3.ZContainers ................ ....................... ...................... ...... ......... ----........ ___......... 5 3.3Residential Recommendation ........................... ................. ----------........... ..... —......... —.S 3/|Commercial Garbage Services ................................. ................. ----............... ............ —...... --�5 3.5Commercial RecornmendeUon—............................................ -----............. —.... ...... -----6 l6Facility ............. ........................ —............................... ....... —.... ---...... —........ ---........ 6 37Summary .................. ....... .............. .......................... ................. --____ ......... —........ ......... —6 APPENDIX 2011SOLID WASTE BUSINESS PLAN APPENDIX SOLID WASTE HOURLY COSTS APPENDIX MAP -LEISURE HEIGHTS AND THE WILLOWS APPENDIX MAP —WHITEFISH STAGE AREA APPENDIX MAP —CITY WIDE SERVICE AREA APPENDIX SENATE BILL #O234 Solid Waste Division Business Plan - February 2013 (Update to the June 2011 Solid Waste Division Business Plan) 1.0 Back roue In 2011, the legislative session included passage of Senate Bill #0234, revising the conditions under which a municipality may provide garbage and solid waste services. Prior to the passage of this bill, the City could not serve a newly annexed residential area currently served by a private garbage provider (Evergreen Disposal) for at least 5 years, and then 51% of the residents in the annexed area had to sign a petition requesting garbage service from the City. SB #0234 (see appendix F) removed the 5-year waiting period and the petition process. The City, upon request, is now able to provide residential garbage service to any property within the City limits. Due to the change in the law, City staff developed a Solid Waste Business Plan in 2011 outlining how future requests for garbage would be handled. The 2011 Business Plan reviewed current employee workloads, truck routes, and contiguous service areas. City staff recommended, and City Council approved, only serving contiguous service areas, and not adding additional staff or trucks to the fleet to accommodate new service areas. The City agreed it was important to maintain a good working relationship with Evergreen Disposal as Evergreen Disposal provides valuable service to many City residents and Commercial owners. Evergreen Disposal's new District Manager recently met with City staff to introduce himself and discuss future planning. He agreed residents benefit from our continued cooperative working relationship. The City's goal is to make municipal garbage services available to all citizens of Kalispell, while still ensuring a quality service at a reasonable rate. 2.0 201 Status Summary The 2011 Solid Waste Business Plan was developed in coordination with the Solid Waste Division and Administrative Staff. A copy of the 2011 Business Plan is located in Appendix A. As part of the 2011 plan, the areas below were identified and approved for potential future service areas: 1. In -Fill Areas - Northern Lights Blvd & Southwest Kalispell 2. Northland Subdivision 3. Remaining Phases of Ashley Park Subdivision — City Currently Serves Phase 1, 2, & 4 4. Stratford Village Subdivision 5. Expansion of our Commercial Steel Bin Container Service Solid Waste Division Business Plan Page 1 2.1 2011 Approved Residential Service Areas The 2011 report identified 386 residential units in five areas of town for future service. Some of the areas were additional phases of subdivisions the City was currently serving, and all the residential units identified were contiguous to areas currently being served. The City is now serving 149 of the 386 residential units identified in the 2011 report. The new units have generated an additional $19,523 in annual revenue for the City. The City is continuing to receive requests for service from the five areas. Further discussion with staff indicates significant portions of the five areas are rentals. Many landlords prefer their renter pay for their own garbage service, through the local provider, rather than having a solid waste assessment on the property taxes. TABLE 2.1 INCREASE IN RESIDENTIAL UNITS S►NCE 2011 Residential Areas: Total Units Units Served % of Eligible Northern Lights Blvd 20 5 25% Southwest Kalispell 29 4 14% Northland Sub 35 31 89% Ashley Park 177 68 38% Stratford Village ' 125 41 33% Total 386 149 39 .2 2011 Commercial Garbage Service As reviewed in the 2011 report, the City was already able to serve the majority of requests for commercial service since most requests came from areas annexed into the City well beyond the 5 year period. Since 2011, the City has added 67 additional steel bin containers. Most of the containers were for Northwest Health Care (Hospital), and School District #5. The new commercial accounts have generated an additional $40,925 in annual revenue for the City. Solid Waste Division Business Plan Page 2 TABLE 2.3 ANNUAL INCREASE IN REVENUE SINCE 2011 09/21/11 04/01/13 Difference % Change Residential $622,664.34 $642,187.34 $19,523.00 3.14% Commercial $191,806.24 $232,731.24 $40,925.00 21.34% Totals $814,470.58 ` $874,918.58 $60,448.00 7.42% 3.0 2013 Solid Waste Division Business Plan and Service Area Update The 2013 update involved evaluation of the current route structure, development of route restructure for potential service area additions, hourly truck costs (See Appendix 8), truck replacement and maintenance records, and identified potential service growth areas. The review identifies six subdivisions with 500-600 possible new residential units that could potentially be added to the City's current system before additions to staff or the truck fleet is necessary. On average one truck and operator can serve 500 residential roll -out containers daily. Solid Waste Division Business Plan Page 3 ftl��lloollillilill Fill Fill E, III I Leisure Heiahts & The Willows Subdivisions —In September 2012, the City received a letter from Leisure Heights Homeowner's Association requesting garbage service. There are approximately 47 residential homes in the Subdivision and 21 empty lots. The City's garbage truck was driving into the subdivision to turn around after serving a contiguous area. Public Works agreed to provide service to residents of Leisure Heights requesting City garbage service. The Willows Subdivision is located adjacent to Leisure Heights and has very few vacant lots. Many residents in the Willows Subdivision have contacted the City requesting service and attempted to get the required 51% of the Homeowner's signatures to petition the City for service before SB #234 was passed. See Appendix C and E for location map. # of Potential Area of Town Future Customers Leisure Heights 68 The Willows 0 Total 155 Whitefish StaaeArea—The City currently serves 62 residential units in Buffalo Stage Phase I (River View Greens area). The areas identified below are contiguous and have expressed interest in City service. See Appendix D and E for location map. # of Potential Area of Town Future Customers Buffalo Stage (remaining phases) 180 Fairway Blvd Glacier Commons Stillwater Bluffs 85 82 28 Total 375 Grand Total 530 The Solid Waste Division will be able to serve the additional residential units, without the addition of personnel or fleet. As new routes are saturated, routes will be adjusted and an additional route will be added to the system, utilizing a back-up truck and a floater Solid Waste position. Solid Waste Division Business Plan Page 4 3.2 Containers The Solid Waste Fund includes an annual budget of $20,000 for the purchase of additional containers. The City receives a cost reduction if a full load of containers is ordered. A full load consists of 250 containers and cost approximately $25,225. A letter has been sent to the proposed future service areas identified in Section 3.1 requesting residents to respond if interested in seeking City services, so a determination of how many residential containers need to be ordered can be determined ahead of time. An increase in the Solid Waste Budget for containers may be necessary. Currently, the City recovers the container's cost within 1.6 years and containers have a life cycle of between 15 to 20 years. 3.3 Residential Recommendation City Staff believes the above recommended residential areas meet the City's goal of continuing to offer service to contiguous areas while still providing a quality service at a reasonable rate. The City currently has approximately 40 residential roll out containers in inventory. Prorating the solid waste tax assessment for new garbage service is not necessary if service starts July 1, 2013. Staff recommends offering the above identified residential areas service beginning July Vt. ®4 Commercial Garbage Services Prior to 2011, the City offered a limited number of steel bins for commercial garbage service. However, the City was receiving numerous requests for the steel bins. The steel bin containers are serviced with a rear loader and are used for the heavier commercial uses and enclosed areas. Many commercial businesses enclose areas for aesthetic purposes and enclosed areas are required for apartment complexes. The 2011 report recommended expanding the 21 steel bin containers available to 50. Currently we service 88 commercial steel bins, an increase of $40,925 in commercial revenue since 2011. The City is limited as to the type of commercial service we are able to provide. The City uses the rear loader system for the steel bin containers and a side -arm system for the three and four hundred gallon round commercial containers. The City's current fleet has a loading capacity of a 2 yard (400 gal) or smaller size container. Many of the City's large commercial businesses (e.g., Wal-Mart, K-Mart, and Costco) utilize containers ranging in size from 4 to 8 yards and many utilize compactor units. Large commercial garbage service is privately provided through Evergreen Disposal. The City still receives numerous calls for smaller commercial needs. Several businesses in the Hutton Ranch Plaza have contacted the City regarding commercial service. One reason for the increased interest in City commercial service is our significantly lower rates. School District #5 saved over $30,000 annually by switching to City service, and the County saved over $5,000 annually. Northwest Healthcare also indicated a significant savings when they recently switched over to City service. Solid Waste Division Business Plan Page 5 The City currently has one rear -loader in service and one rear -loader as a back-up unit for service break downs. The rear loader is used to service the 88 steel bin containers and for alley clean up. Between servicing the 88 steel bin containers and alley clean up the rear loader route has nearly reached capacity. Staff recommends focusing on implementation of the recommended residential service areas over the next year and then re-evaluating the steel bin commercial service to determine if additional containers could be added before having to increase staffing or equipment levels. Staff also recommends reviewing the commercial garbage rate as part of the fiscal year 13/14 budget cycle. Currently the City's rate structure is discounted for commercial accounts that require more than once a week pick-ups, although the City's cost is the same each time service is required. Staff is not sure when or why the discounted rate structure was implemented. The City commercial service area includes all areas within the City's limits. A map outlining the City limits is included in appendix E. 3.6 Facility The Solid Waste's Equipment building is at capacity. Additional trucks added to the fleet would require an expansion to the facility or relocation of the current facility. 3.7 Summary Any further plans to expand service beyond the above recommended residential and commercial service areas should be reviewed annually to determine when additional personnel and equipment will be needed. Solid Waste Division Business Plan Page 6 City of Kalispell Solid Waste Division Business Plan Date: June 23, 2011 To: Bill Shaw, Public Works Director Concur From: Terri Loudermilk, Budget Resource Manager Cc: Jane Howington, City Manager Charlie Harball, City Attorney Doug Conners, City Assessor Mike Nicholson, Solid Waste Foreman Re: Review of the Solid Waste Division Business Plan Per your request, I have reviewed the attached business plan submitted by the Solid Waste Division Foreman, Mike Nicholson, and conducted additional research on the passage of Senate Bill #0234, introduced during the 2011 Legislative Session. Included is a summary of those findings: The 2011 legislative session included passage of Senate Bill #0234, revising the conditions under which a municipality may provide garbage and solid waste services. Prior to the passage of this bill the City could not serve a newly annexed residential area, currently served by a private garbage provider (Evergreen Disposal), for at least 5 years, and then 51 % of the residents in the annexed area had to sign a petition requesting garbage service from the City. SB #0234 removed the 5-year waiting period and the petition process. The City, upon request, is now able to provide residential garbage service to any property within the City limits. Due to the change in the law, the City staff will need to decide how they want to handle future requests for garbage service. As the attached business plan mentions, the City could potentially acquire approximately 700 additional residential customers without having to add additional equipment or personnel. After meeting with the City Assessor and the Solid Waste Foreman several times to discuss potential future service areas, current employee workloads, truck routes, and contiguous areas, it is our recommendation the City approves residential requests for garbage service in the in -fill areas and Northland Subdivision. The City should also consider subdivisions, Ashley Park and Stratford Village, for potential future City garbage service. Page 2, Cont. June 23, 2011 Review of Solid Waste Division Business Plan In -Fill - The majority of the in -fill residents are located in the Northern Lights Boulevard area and the Southwest section of town. The bulk of the properties in the in -fill areas are currently served by City of Kalispell garbage service and Evergreen Disposal must drive a disproportionate distance into the area for a handful of customers. # of Potential Area of Town Future Customers Northern Light Blvd 20 Southwest Kalispell 29 Total 49 Northland Subdivision - 69% of the Northland Subdivision residents had signed the petition for City service and the City was in the process of approving the subdivision for service when the law changed. # of Potential Area of Town Future Customers Northland Subdivision 35 Total 35 Recommended Subdivisions for future City garbage service. Ashley Park & Stratford Village - The City approved the petition for service from Ashley Park phase #1, #2 and #4 a little over 2 years ago. The remaining phases are contiguous and many of the residents have expressed interest in City service. Stratford Village borders Ashley Park. # of Potential Area of Town Future Customers Ashley Park 177 Stratford Village 125 Total 302 (See attached maps) Grand Total 386 The City currently has 200 residential roll out containers in inventory and approximately 50 containers in the Ashley Park Subdivision, currently being used by Evergreen Disposal, which would revert back to the City if we started servicing the area. The Solid Waste Fund includes an annual budget of $25,000 for the purchase of additional containers. One hundred residential containers cost approximately $17,000. The Solid Waste Business Plan for potential residential services needs to include developing a working relationship with Evergreen Disposal. Evergreen Disposal currently provides a valuable service to many residential areas in the City and a wide range of commercial services we are not able to offer, along with the County residents they serve. City residents and Evergreen Disposal will all benefit if the City and Evergreen Disposal can cooperatively develop a plan that best meets the solid waste needs Page 3, Cont. June 23, 2011 Review of Solid Waste Division Business Plan of the residents of Kalispell. The City will need to evaluate any future service areas to ensure we are not creating a checkerboard effect by agreeing to service areas that are not contiguous. The goal is to make municipal garbage services available to all citizens of Kalispell, while still ensuring a quality service at a reasonable rate. Commercial Garbage Services Commercial Garbage Service was also reviewed. Before the passage of SB #0234, the majority of commercial service requests came from areas that have been annexed into the City well beyond the 5- year waiting period, enabling us to provide garbage service when requested. The City is limited as to the type of commercial service we are able to provide. The City uses a side- arm loading system and not all commercial locations are compatible with the side -arm system, e.g., enclosures. Enclosed areas are required for apartment complexes. Commercial businesses enclose areas for aesthetic purposes. Enclosed areas often require a steel container, serviced with a rear loading truck. The City does operate one rear loading truck for alley clean up and has previously approved a small number of steel bin requests. The City's rear loader picks up the steel containers throughout the week along with alley clean up. We are currently servicing 21 steel containers and collecting $13,351 in revenue from them. The Solid Waste Foreman is requesting permission to expand the steel bin container service. The City receives frequent requests for the steel containers and, at this time, we have limited the service to the current 21 containers. Servicing the 21 steel containers takes approximately one hour a day per week and the Foreman has indicated we could service up to 50 without affecting alley clean up. There has been discussion in the past that the steel container service poses a greater liability for the City because the truck has to back up to line up the container, and the containers are heavier to move. After discussing the matter with the Solid Waste Foreman, I do not believe these containers create additional liability. The side arm trucks also have to back up at times, and both the side arm and rear loader trucks are equipped with audible back up signals. Two of the newer side arm trucks are equipped with back up cameras and we could install a back up camera on the rear loader as an additional safety precaution. There have been no incidences of employees straining their backs while moving the steel bins. The Foreman has said they are no heavier than the larger side arm containers that have to be manually adjusted at times. The steel containers are comparable in price to the side arm containers and have a longer life than the plastic side arm containers. I would concur with the Solid Waste Foreman's recommendation to expand the steel bin service. If the City decides to expand the service, that service should be included in our discussions with Evergreen Disposal. If the City moves forward and expands services into the above -recommended areas, the business plan will need to be re-evaluated. Limited additional expansion may still be possible before adding personnel or equipment. The next phase will need to include an analysis of when additional equipment and personnel become economically feasible for the City. 201 V' Avenue East, P.O. Box 1997, Kalispell, MT 59903 Phone (406)758-7720 — Fax (406)758-7831 THE CITY OF KALISPELL SOLID WASTE DIVISION BUSINESS PLAN The Solid Waste Department in 2010-2011 went under a reorganization of all routes and work schedules. The results of this reorganization have made the department more efficient and productive. It has also opened the door for more expansion onto our 100 gallon routes. At the present time, we are serving approximately 5,152 residential and 400 commercial accounts. Around 2,300 of these accounts are 100 gallon residential rollouts. This number could be increased to approximately 3,000 and still stay with the two side arm trucks. At the current time, we have approximately 200 rollout containers in inventory. When adding on 200 more residential accounts, the cost is reduced by the containers in inventory having already been paid for. All other expansion needs to be looked at as a cost burden and what we need to do to supplement this. Some costs will be absorbed by long term existing accounts to lessen the liability. These cost liabilities will need to be studied to forecast time frames for availability of expansion. One tool that would help with this would be exploring a Solid Waste Tracking, Cost and Feasibility Program. Examples are: Trux Route Management; Rams Pro; Trans Flow; and Fleet Route. These are just a few examples. There are roughly 9,000 plus parcels in the City of Kalispell. Solid Waste services around 4,500 of these. That still leaves about 50% of the market that we could possibly acquire. In a five year plan, we could be at approximately 55%. In order to get to a 75% to 85% rate, there will need to be some schedule and route changes, primarily with the rollout accounts. The rollout accounts are where most of the expansion will take place. At the present time, the Solid Waste Department has a total of five employees to run and manage the department. The single employee cost is roughly $58,240 per year. This is a cost that needs to be factored in for future expansion, along with truck and container costs. Looking into the future of the success of this well rounded and diverse department, we feel that with close management and modern technology, we can grow this business at an acceptable rate over the next ten years, which may include adding one more employee and one more side arm to the department. One other tool has been switching over to 27 yard side loaders with a universal Grabber. Some of the advantages of this style of truck are that you can pick up any container on the route regardless of its size. Consequently, you only have one truck in the area at a time. These trucks also have a larger carrying capacity which allows for better payload and less trips to the landfill. The one major item that needs to be looked at is that a side loader only has a main route life of about four to five years. It should then be put into a backup status. The replacement schedule for these should be after four years. The other reason is that the side arm loader's saleable value drops tremendously after six years. Along with side arms, we currently have two rear loaders. The service that is supplied by this unit is alley cleanup, which consists of yard debris, appliances, furniture, and other miscellaneous items. This service is supplied to residents on alleys and to commercial accounts at no charge. One way that we can supplement this service is with two yard metal bins. We currently have 21 of these containers in service. These containers are picked up by our rear loader by using a hydraulic mounted roll bar to keep this system also automated. We only use these bins in locations where we cannot get a side arm into safely. These containers are also billed as a 400 gallon container, so there is no problem with assessments. With the new route increases in August, we will have approximately $13,351 generated with these bins. We also anticipate other accounts from the amount of inquiries that we have had. The life expectancy of a rear loader is about 10 to 12 years, because these trucks do not have as many moving parts. For example, in a one year time frame, the maintenance of our main route rear loader is approximately $2,433 as provided on the City's maintenance sheets. The total maintenance cost from July 8, 2005 to March 31, 2011 was $4,934. Side arms are typically more. As an example, Truck #328, which is on a primary 300 to 400 gallon route, had operation costs and maintenance the first year of approximately $1,281. The second year was approximately $1,626, and the third year, which we are in now the cost is $14,145 to date. In conclusion, we feel that implementing the steel bins helps not only supplement some rear loader costs, but helps to curb some of the wear and tear on the side arm trucks. One other liability that we have is the picking up of City of Kalispell Parks. The advantage of this service is that it gives the residents that use and recreate in our parks somewhere to dispose of their garbage. In turn, it keeps our parks and city clean and keeps a cost burden off of the Parks Department, as they do not need to hire additional seasonal workers to pick up garbage from the parks when they are most often in use. With that, I feel that this service is very important to the public, but these costs still need to be accounted for with any future rate increases. Organization and Management Solid Waste is a very public oriented and time sensitive organization. It is crucial that all employees can maintain a high level of professionalism in doing their jobs. As the foreman of this organization, I would like to, as time allows, be able to get a higher level of training in areas that apply. Some examples would be budgeting, employees, computer, public relations, and public speaking. ' These are just a few examples, but I feel that if the department is going to grow, the employees should grow with the department. This would make all transitions easier, too. I also believe we need open communication within departments and management. 2 It is also critical that we keep a good cross training program in place for any unforeseen problems that may arise with any employees, disasters, or special events. That allows Solid Waste to be able to service or handle any obstacles that may arise because we will have trained and knowledgeable manpower to do what tasks need to be completed. Cross training is also beneficial to Solid Waste if there becomes a vacancy. The training time is considerably less if an in-house employee would like to work in Solid Waste. 3 62nd Legislature SB0234 AN ACT REVISING THE CONDITIONS UNDER WHICH A MUNICIPALITY MAY PROVIDE GARBAGE AND SOLID WASTE SERVICES; AMENDING SECTIONS 7-2-4736 AND 7-13-4107, MCA; AND PROVIDING AN IMMEDIATE EFFECTIVE DATE. BE IT ENACTED BY THE LEGISLATURE OF THE STATE OF MONTANA: Section 1. Section 7-2-4736, MCA, is amended to read: "7-2-4736. Preservation of existing garbage or solid waste service in the event of annexation. f+- A municipality that annexes or incorporates additional area icy within the service area of a motor carrier authorized by the public service commission to eamduet suett grovide that service may not provide exclusive eernpetitive or sirmile garbage and solid waste disposal service or impose charges or assessments for services not provided to any person or business located in the annexed or incorporated area . (a) upom a proper showing to the publie sefyiee eemmissiem that the existing eaffier *9 umable or refu to provide adequate serviee to the annexed or ineerperated area; or (b) after the expiration of 5 years, if a majority of the residents of the annexed or ineorporated area (2) If a prope, showing is made Siat the existing carrier is miable a, refuses to provide adequate se to the anmexed or imeorperated area or, after the expiration of 5 years, if a majefity of the residents sigm a petition reqtiesting serviee "m the rmummeipality, the rmunieupality may provide garbage amd selid waste disposal serviee to the emfife amnexed or ineaTerated area. (3) For the purposes of determinimg whether an existing moter earrier provides adequate semee, th except upon a proper showing to the public service commission that the existinq carrier is unable to or refuses to provide adequate service to the annexed or incorporated area." Cegislative Services - 1 - Authorized Print Version - SB 234 I hereby certify that the within bill, SB 0234, originated in the Senate. Secretary of the Senate President of the Senate Signed this Of Speaker of the House Signed this of SB0234 day day Im CLggisltative 7 Services - 3 - Authorized Print Version - SIB 234 SENATE BILL NO. 234 INTRODUCED BY J. SONJU, VANCE, HALE, STEINBEISSER, GALLUS, KEANE AN ACT REVISING THE CONDITIONS UNDER WHICH A MUNICIPALITY MAY PROVIDE GARBAGE AND SOLID WASTE SERVICES; AMENDING SECTIONS 7-2-4736 AND 7-13-4107, MCA; AND PROVIDING AN IMMEDIATE EFFECTIVE DATE. November 2, 2009 To: James Hansz, PE, Director of Public Works/City Engineer From: Fred Zavodny, Pt`g111��a ..� Re: Steel Dumpster Service Evalua ion Assignment: Determine if any of the users listed on the attached Steel Dumpsters inventory dated 10-23-09 can be served by the City's Sideloader system. Findings: All of the sites were visited .and evaluated. The following two businesses can be served by the City's Sideloader system. 1. Best Car Wash 612 West Idaho Street. The container is located in a locked enclosure at the owner's request so the public does not use the container. There is adequate space to locate containers and operate the Sideloader system. S. Super Car Wash, 95 Fourth Ave. EX The container is placed along the south fence line on pickup day. The owner wants a container that can be wheeled around the site as needed to deposit trash in. There is adequate space to locate containers and operate the Sideloader system. Additional Information: The annual revenue from the Steel Dumpster route amounts to $11,080.00. It requires a two man crew and a truck 8 hours per week to serve this route. The Solid Waste Service Cost Estimate prepared for Glacier Village Greens dated 7-3-08 determined the hourly cost to operate a solid waste truck with one operator amounted to $80.13 per hour. A conservative estimate to operate a solid waste truck with two operators is $100.00 per hour. Therefore it cost the City $800.00 per week or $41,600,00 a year to maintain the steel dumpster route. Safe&Risk Management: The truck used to serve the steel dumpsters is required to back approximately 200 feet to one of the containers on Liberty Street. At some locations it is not possible to back the truck up to the container. The container must be moved manually in order to empty and relocate it. 0';�3..� t (. I a :Tliv+A 6 ) C-,' l rc c:1 P; S`E A' t` -rfs 4 i1 - fi�j4 5p{ yvue-A Icr/Ugr_ �AOZ OCIN AI lot-, N4-A P\"7(13.T EAST r � r I r {�L)),t AIJa (,-1,4qo US 4lVt-Lj 95) w Ac T) AY 7. E I rc. 1 Northern Lights fnfiflArea 6M B12011 1 1 i Southwest Kafisp it CnfiIIArea 61161 011 -7 '�k' Y"� �r [[upc �',,. - 4:� r'i ,� :�:� f,_• r{'.Slr. 'Fn�:' -^-_ r Y POW nsa 1 �'-_a R a r ca 6r r r -� CO go uj ^ �•� �. ti: f r Wui �.. cm LO cu , >" �- fir. W.. IL APPENDIX B City of Kalispell Solid Waste Division Business Plan Appendix B Labor (calculated wf benefits) fuel ($/Gal) Tires (annual) Lube, Oil, & Filter (Service) Avg, Maintenance Costs Depreclation 7 Yrs. In$urance 1 Unit - Operator & Truck Based on 40 hr Week Fuel Cost $4/Gal 0 1 1 1 SOLID WASTE HOURLY COSTS - Per Veit $56,000.00 $1,167,00 $30,00 $28,800.00 $600,00 $15.00 1, 700, 00 35.00 $0.8 1.300.N $27,00 $0.67 7, 00D-00 $146.00 $3.65 29,375.00 $612.00 15.00 566.00 $11,80 $0,30 Total Per Hear $66,50 (Numbers need to be updated annually due to cost increases.) APPENDIX C City Of Kalispell Solid Waste Division Business Plan APPENDIX C Leisure Heights and The Willows Subdivisions ,MMOMMEM Proposed Service Area: Leisure Freights , ,. Total units ....... M di drpposed Service arealdotted dine Proposed Service Area; The Willows , ti. rr 40 J _ Y d� geed r Combined Uniis.---155 Kalss ell Ci Limits FA.13a]Ii[01Mf, City of Kalispell Solid Waste Division Business Plan Pus �■ 111010 a., moo: ION MYTTATI - . ■ ' ICI Ott Y r 1 ' ko „ • L i � � � * {, � �� III/�f _ ■ �: � x �� r IN • 'r ... d � � APPENDIX E City of Kalispell Solid Waste Division Business Plan FA, Aw -7- kk . . . . . . . . . . . . ... -A. UP i7 � VON! pnot 49 1: 44 ?ig� MAL 9 APPENDIX F City of Kalispell Solid Waste Division Business Plan I 62nd Legislature SB0234 AN ACT REVISING THE CONDITIONS UNDER WHICH A MUNICIPALITY MAY PROVIDE GARBAGE AND SOLID WASTE SERVICES; AMENDING SECTIONS 7-2-4736 AND 7-13-4107, MCA; AND PROVIDING AN IMMEDIATE EFFECTIVE DATE. BE IT ENACTED BY THE LEGISLATURE OF THE STATE OF MONTANA: Section 1. Section 7-2-4736 MCA is amended to read: 7-2-4736. Preservation of existing garbage or solid waste service in the event of annexation. {q-j A municipality that annexes or incorporates additional area by within the service area of a motor carrier authorized by the public service commission to provide that service may not provide exclusive eempetifive or sirmils garbage and solid waste disposal service or impose charges or assessments for services not provided to any person or business located in the annexed or incorporated area for 5 years fell 0'.ving, annexation exe-upp't (b) after the on of 6 years, if --majority ofthe msjudents 01 Lhe annexed "J"'J11julatVU afe a peflifion requesting the municipality to providle the service. (2) ifsprepei showing Is made that the exlistin�gp adequate fot'e annexed or Incorporated area or, aft rthee)cp4rat: requesting service kom the municipality, the munielpality m8y provide garl- age an 1 solid waste disposal servmee to the entire annexed or (3) F-r ti-Le purposes of determining whether an existing motor cai rier provides adequate service, those jed by the carder prior to annembon are eonsidered eidequate . except upon a proper showing to the public service commission that the existing -Barrier is unable to or refuses to -Provide adequate service to the annexed or incorporated area." Legislative Services -1 - Authorized Print Version - S13 234 'vision SB0234 Section 2. Section 7-13-4107, MCA, is amended to read: "7-13-4107. Protection of private waste disposal service in municipality. A municipality, as of January1, 1979, that receives garbage and solid waste disposal services from a private motor carrier authorized by the public service commission to provide that service may not, by ordinance or otherwise, eieef-te elect to provide exclusive garbage and solid waste service tittles until the municipality paya first fully compensates the private motor carrier for the resulting damage to its business. # by the Fritinicipality to pretilude the garbage and services, The private rm I L by the munielpality" Section 3. Effective date. [`his act] is effective on passage and approval. - END - �Bgg�S,�p.�liiQ Services - 2 _ Authorized Print Version - Sl3 234 vision I ,s Leg�slrrtfve ,Services e 'vision vBA"A I hereby certify that the within bill, SB 0234, originated in the Senate. Secretary of the Senate President of the Senate Signed this day of 2011. Speaker of the House Signed this day of 2011. - 3 - Authorized Print Version - SB 234 SENATE BILL NO.234 INTRODUCED BY J. SONJU, VANCE, HALE, STE(NBEISSER, GALLUS, KEANE AN ACT REVISING THE CONDITIONS UNDER WHICH A MUNICIPALITY MAY PROVIDE GARBAGE AND SOLID WASTE SERVICES; AMENDING SECTIONS 7-2-4736 AND 7-13-4107, MCA; AND PROVIDING AN IMMEDIATE EFFECTIVE DATE.