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13. Award Bid - Loader BackhoeN MEMORANDUM November 16,1998 To: Glen Neier, City Attorney, Interim City Manager From: Jim Hansz, Director of Public N(orksj!o Subject: Backhoe purchase recommendation On October 23d, three bids for a new Sewer Division / Storm Sewer Division backhoe were received from local vendors. The base bids are as follows: Long Machinery (Cat) $51,806.00 Triple W (John Deere) $56,900.00 Jones Equipment (Case $56,902.00 None of the bid submittals were perfectly clear on the capabilities of the machines to lift and maneuver the specified load. Therefore, the City arranged for a performance test to be carried out. On the basis of the performance test, it is recommended that the low bid of Long Machinery be accepted for the Cat model 416 backhoe. It is further recommended that the unit be fitted with an additional $3208.30 of optional equipment comprised of manual quick coupler, oversize counterweights, radio, high capacity 24" bucket, and flip - over stabilizer pads. This cost reflects a saving of 40% over adding these items at a later date. Total cost of this machine, fitted out as recommended, will be $55,014.30, approximately $1,885.00 less than the next low base bid and $19,985.00 less than budgeted. Public Works recommends purchase as outlined above. Cost will be equally shared between Sewer and Storm Sewer Divisions. Please schedule this for City Council consideration at the next regular meeting. Post Office Box 1997 - Kalispell, Montana 59903-1997 Telephone (406) 758-7700 - FAX (406) 758-7758