10. Evergreen Hook-Up Request - FarrisvIN V .
MEMORANDUM
December 17, 1998 -
To: Glen Neier, City Attorney / Interim City Mana e
From: Jim Hansz, Director of Public W rks
Subject: Farris request for sewer service via Evergreen system
Andrew and Patrick Farris have asked for City consent to provide sewer service to a 48 lot
residential subdivision via the Evergreen RSID collection system. This consent is required by the
-City / Evergreen inter -local agreement. The parcel in question is 17.609 acres and lies outside
the Evergreen RSID at the northern edge of the district east of US 2. Attached is supporting
correspondence from Carver Engineering and Evergreen RSID.
On December 9, 1998, Evergreen RSID approved a sewer system, constructed at the Farris'
expense, to be connected to the Evergreen RSID system, contingent on City consent. In addition,
Evergreen RSID has agreed that the system will be owned and maintained by the Evergreen
RSID, and the property will be annexed to the District in order to provide service. The
wastewater generated by this development will not count against the 692,000 gallon per day
wastewater treatment plant capacity entitlement currently enjoyed by Evergreen RSID under the
inter -local agreement. It will count against the remaining City treatment capacity. Connection of
48 units will generate approximately 14,000 gallons per day of wastewater and $76,000 in fees
into the City plant expansion capital replacement fund. Monthly treatment costs will be
reimbursed to the City through the monthly gross metered amounts measured for Evergreen
RSID rather than separate billing accounts for each lot. This is the current practice.
As I mentioned at the December 14'b work session, there is, presently, adequate overall plant
capacity to accommodate this added flow. The treatment plant capacity is 3,100,000 gallons
per day. Current use is averaging 1,800,000 gallons per day. However, an analysis based simply
upon gross capacity is somewhat deceptive and could lead the City to wrongly conclude that
increments of use may be added without cost or impact until the time in the future 'when overall
plant capacity has been reached. This would be unfortunate for City sewer service customers. I
have further reviewed the information outlined for the City Council on the 141h and offer the
following additional information that may better explain and quantify some of the points referred
to that evening. The objective of this is to ensure the City Council are in the best possible
position to make an informed decision on this request and possible future requests that may come
before the Council.
Post Office Box 1997 - Kalispell, Montana 59903-199.7
Telephone (406) 758-7700 - FAX (406) 758-7758
Treatment Plant Capacity
1. Although present plant utilization is 1,800,000 GPD, and the designed maximum capacity is
higher at 3,100,000 GPD, the difference, 1,300,000 GPD, is not a reliable sole measure of
available capacity. The City must anticipate the need for expansion long before the plant is
operating at full capacity. The guideline used by USEPA, who participated in funding the
present plant, is that we should begin planning for expansion when we reach approximately 75%
of utilization. (Some utilities stretch this to 80% capacity utilization.) At an average daily flow
of 2,300,000 GPD the City should expect to begin the expenditure of time and money to plan the
expansion of the plant. When capacity utilization approaches 85% - 90% the City should begin
the actual design of a plant expansion and settle the issues of financing the expansion.
Construction should begin in time to ensure that additional capacity is coming on-line when full
capacity of the existing plant is reached.
It should be understood that the USEPA and MDEQ will be using the City's present discharge
permit as the measuring tool for determining when the City will need to expand the treatment;
plant. The City will not be allowed to exceed the terms of the discharge permit.
2. The actual "cushion" of capacity in the present plant daily flow rate is about 500,000 gallons
per day. (2,300,000 GPD - 1,800,000 GPD = 500,000 GPD). Of this total, roughly 267,000
gallons per day is the unused entitlement of the Evergreen RSID. ( 692,000 GPD entitlement -
425,000 GPD current use = 267,000 GPD unused entitlement) Some of the Evergreen RSID's
current metered use is wastewater generated by out -of -district customers previously authorized
by the City. For the purpose of this review, the Evergreen RSID's available unused entitlement
is estimated to be 260,000 GPD.
The City has no direct control over the rate of utilization of this unused Evergreen RSID
entitlement. Because of this, the entire Evergreen RSID treatment entitlement should, in my
opinion, be considered the same as an on-line use, one that substantially closes the gap between
the current plant flow rate and the rate that would trigger City expenditures of time and money to
plan for an expansion of plant capacity. In other words...
The actual plant capacity cushion available to the City, for uses such as the request made by
the Farris',, is approximately equal to 240,000 gallons per day. When this additional amount of
flow comes on-line the City should expect to begin the expenditure of time and money to plan
the plant expansion. (If the City attempts to stretch out this effort by waiting until the 80% point,
then some extra flow could come on-line, roughly an additional 200,000 GPD.)
3. The cushioning capacity may be rapidly consumed by existing and proposed development
within or very near the City. Other specific projects, or development in areas contiguous to the
City, that are well into the planning stage and for which the City has made a commitment to
serve, are capable of consuming virtually the entire remaining plant capacity. Some of these
projects and potential new development are:
• Approximately 420 vacant building lots awaiting home construction 122,000 GPD
• Valley Dome 115,000 GPD
• North West Kalispell development currently proposed 30,000 GPD
• US 93 South development, Phase I design flow 175,000 GPD
• US 93 South development, Phase II design flow, an additional 160,000 GPD
• US 93 South development, Phase III design flow, an additional 415.r O GPD
Sub Total 1,017,000 GPD
Total potential flow into the treatment plant from current flow and these future sources is
approximately equal to:
Current 1,800,000 GPD
Future 1,017,000 GPD
Total 2,817,000 GPD
In addition to this amount, the unused Evergreen RSID entitlement needs to be added in to anive
at an approximately correct estimate of potential total flow into the plant. (Note: this is not Ai
double count of the remaining ERSID treatment entitlement that was referred to in part 3.)
260,000 GPD
Total 3,077,000 GPD
5. From the information outlined above it is apparent that the current amount of planned and
existing development within or adjacent to the City is reasonably on -target to consume virtually
the entire capacity of the City's wastewater treatment plant. The point at which this capacity is
utilized cannot be reliably predicted because the pace of this private construction cannot be
tightly regulated by the City. The City should expect that virtually all the vacant lots will
develop in a few years. Likewise, the initial phase of US 93 South development and the Valley
Dome should also be expected to add flow to the plant as anticipated. The timing of these
additions is not something staff can predict with any accuracy.
The fact that current development appears to have consumed plant capacity is not reason for
alarm. However, it should alert the community that any additional new development proposals
should be reviewed with great care. New development proposals will not only guarantee the
need for plant expansion, they will also move forward the need date for the expansion, and the
expenditure of City funds.
ater & Sewer Dlstrl
ct
130 Nicholson Orive • Kalispell, MT 59901
Phone: (406) 257-5861 Fax: (406) 756-1588
December 9, 1998
City of Kalispell
P.O. Box 1997
Kalispell, MT 59903-1997
Attention Jim Hansz
Dear Mr. Hansz:
At the District's monthly board meeting held on December 9, the Board discussed providing
sewer service to approximately 17.609 acres owned by Andrew Farris located north of t- ast
Reserve Dr. All of the property except approximately 250 feet along the southern edge is ou-tside
of RSID 132. Mr. Farris is proposing to subdivide the property into as many as 48 lots. -
According to the interlocal agreement between the City of Kalispell and the District, the city- must
grant written approval before the District can provide sewer service to areas not included
within the boundaries of RSID 132.
The board decided that sewer service may be provided to Mr. Farris' property at his expense,
contingent upon our receipt of written approval from the City of Kalispell and a petition to be
annexed into the District, to be provided by Mr. Farris.
Please indicate in writing that the City does grant Mr. Farris permission to connect to the
District's sewage collection system.
If you have any questions, please contact me
Sincerely,
Roberta Struck
District Manager
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[== Carver Engineering, Inc.
Consulting Engineers
December 10, 1998
Tun Hansz
City of Kalispell
P.O. Box 1997
Kalispell, MT 59903
Subject: Farris Property — Tract 7, Section 28, T29N, R21 W
Request from City of Kalispell for Permission to Connect to
Evergreen Sewage Collection System
Dear Tun:
Civil
Structural
Environmental
This letter is written on behalf of Andrew R. Farris, the owner of the subject parcel, which
contains 17.609 acres and is located along East Reserve Drive just west of the Granite
View subdivision. The- southerly 250 feet (more or less) is currently within both the
Evergreen Water & Sewer District boundary and the Evergreen Sewer RSID. The
remainder of the tract (to the north) is not within either of these two boundaries,
Mr. Farris is proposing to subdivide the property into a residential development containing
as many as 48 lots. He is proposing to extend both Evergreen water and sewer mains into .
the property to serve the lots. He is aware that the Interlocal Agreement .between
Kalispell & Evergreen requires that permission must be granted by the City ;of Kalispell
before that portion of his property outside of the Sewer RSID can be served by the
Evergreen sewage collection system.
Ever-greenDistrict Board considered Mr. Farris' project at their Board meeting earlier this
week.' They decided that extension of the District sewage collection system into the
property would be a logical and orderly expansion of their system. A letter from the
District Manager is attached for reference.
Please consider this letter as a request for permission from the City of Kalispell to connect
to the sewage collection system of the Evergreen Water & Sewer District.
Mr. Farris or myself are available to provide additional information or answer any
questions about his project that you or others at the City might have. Please let me know
if additional data is needed. Thank you for you attention.
CARVER ENGINEERING, INC.
water 8;: SeWer Dlstrl
et
Go
130 Nicholson Drive • KalispeO, Wr 59901
r� Phone: (406) 257-5861 Fax: (406) 756-1588
Jim Hansz, City of Kalispell
P.O. Box 1997
Kalispell, MT 59903-1997
Dear Mr. Hansz-.
December 14, 1998
Andy Hyde conveyed to me that you still have some concerns about the development proposed
by Andrew Farris north of East Reserve.
Should the City agree that the District can provide sewer service to this property, which is located
outside of the RSID, the mains will become part of the District's sewage collection system and
as such will be maintained by the District.
It is District policy that a developer, at his own expense, increase capacity of either the water or
sewer systems as required to serve his development. The Farris development will be subject to
this policy and will pay for necessary expansions, if any.
As I stated in an earlier letter, the District board decried that sewer service may be provided
to Mr. Farris'. property at his expense, contingent upon our receipt of written approval from the
City of Kalispell and a petition to be annexed into the District, to be provided by Mr. Farris.
I am enclosing pages 3 and 4 and Appendix -A—of the ntrrla_al- Agreement -between the City and
the --District, all perai ing to the service area of_RS[D 132, ithe--capacity -of-the treatment plant -
reserved for Evergreen flews from within me RSM.., and requests for connections to the District
collection system from property located outside of RSID- 132.
Flows from areas connected to the District's collection system, but outside of the RSID, are not
considered as part of the District's Reserved Capacity. The question facing the Council is does
the City want to use some of >hgI reserve capacity for treatment of flows from this development.
Please contact me if you have any further questions.
Pobe4rta
4
ruck,
��L
District Manager
cc: Andy Hyde, Carver Engineeritig
WHEREAS, the City ar-) District are douirous of entering into
interiocal agreement whereby the District agrees to construct a
collection and delivery system serving the District, and the City
for consideration, agreras to treat sewage so delivered; and,
WHEREAS, the City and the District are authorized, pursuant to
Title 7, Chapter 11 Part 1, Montana Code Annotated, to enter into
interiocal agreements enahling them to undertake services and
activities for their mutual ljunefit; anti,
WHEREAS, it is necessary that an interiocal agreement be
authorized and approved by the governing bodies and that the
agreement set forth fully the purposes, puwers, rights, obligations
and responsibilities of the respective public agencies.
NOW TIiEREFORE, in consideration of the mutual covenants to be
performed by the parties, -it is agreed as follows inclusive of the
referenced Appendices and attachments:
SERVICE AREA
It is understood between the parties hereto that this Agreement
obligates the City to accept normal municipal sewage from the
District for that area comprising the RSID, hereinafter Service Area
(Reference Appendix A hereto). The volume shall not exceed 0.662
million gallons average daily flow. Average daily flow for purposes
of this Agreement shall mean that flu►r reserved to the District
based upon the total quantity of i icluid tributary to Treatment
Plant, divided by the number of days of flow measurement. For
purposes of this Agreement the nccmber of gays of flow measurement
shall be 75 days. The City has no ;obligation to accept sewage from
any properties lying outside the exterior boundary of the Service
Area, and the District is not hereby authorized to connect users
outside the exterior boundaries of the Service Area without written
consent. }E!L E COPY
C(INSENT RE(JU I REMENTS
In the event property nwner(s) or users outside the exterior AA
. ti f
bound'ri ?s of the 'Bervice Area dc.siare to connect mains or services
N
to the11coilection system operated by the District, said property
owner(s) must, prior to connection, obtain a written consent
executed by the" chief executive officer of the City which may
`include a written execution of a waiver to protest annexation and
consent to withdraw from the rural fire district and any other such
documents the City may require. Absent written evidence of said
consent of the City, the District Tall have no authority to make
connection to either mains or services lying outside the Service
Area boundaries. Property owners or users outside the Service Area
may be required to pay a hook-up fee to the City as established by
the City.
In the event the City does consent to the connection of mains
or services to the District's collection system, the flow ,
contributed by said connections shall not be considered as part of
the District's Reserved Capacity.
QUANTITY OF SEWAGE TO HE TREATED
The estimated daily effluent sewage from the District is
specified at an amount not to exceed .682 million gallons average
daily flow which is the District's Reserved Capacity. The District
shall construct within their collection system and at the beginning
point of the Force Main (see Force Main Connection) an acceptable
engineered flow meter to accurately measure the volume of sewage
daily contributed by the District to the plant hereafter known as
Use. The Use shall not exceed at any time the Reserved Capacity.
The flow meter shall be equipped to continuously record flow
rates and volumes on a daily basis. The meter shall also be tied
into the City telemetry -monitoring system, and tested, and
calibrated prior to discharge of District influent to the plant.
The metering system shall be verified for compliance at least yearly
at the expense of the District. Reasonable estimated adjustments
shall be made for incorrect meter readinys. The City has the right
at anytime to inspect the District's collection system either
separately or jointly with the District.
The Reserved Capacity is for the sole benefit of users within
the Service Area. Reserve Capacity in total or in any part may not
be sold or transferred to any other party without the written
approval of the City Council of the City. At the completion of the
original duration of this agreement (See Duration and Term), any
Reserved Capacity not being utilized as compared to the last 365
APPENDIX A
f
SERVICE /
� . Ah[c
,_ (COPY
Approximate boundary of* District Service Area
& Collection System (See Legal Description of RSID)
City Collection System, - City Limits
;i
Treatment Plant Lift Station Force Main Awasaa,t
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DIST OUNDARY
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11:,' ,f► i y:. i TO SEWER P
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\ �_SYI T V. R B 5 T O 0„ll is l<i
Andrew R. Farris
Patrick E. Farris
P.O. Box 594
Bigfork, MT 59911
(406) 837-4335
OPEN LETTER
November 192 1998
TO: The City of Kalispell, Council Members, and Mayor
RE: Permission for Sewage hookup for Proposed Housing_ Subdivision
homes priced $75,000 to S90,000.
What is being proposed to you here is for your permission to hookup to the
Evergreen Water and Sewer system for waste treatment at the city's sewage
treatment plant. A subdivision of approximately 48 lots for low to moderate
income housing ($75,000 to 590,000) is planned in the county of Flathead
on East Reserve Street outside the city limits of Kalispell. At the present
time Evergreen Water and Sewer provides services to the area and we need
your permission to hookup to them as the CAN, operates the treatment plant.
As the needs for low to moderate housing increases in the Flathead Valley
the supply needs to be increased to meet these pressing demands. With
water quality an issue here in the Valley, as it is elsewhere, the movement
towards using a treatment facility verses a septic tank and drain field
becomes more significant_
Homebuyers in the Valley paid an average price of $137,142 in 1997 an
increase of 3.3 % over 1996. With the median household income of only
$31,791 for Flathead County and per capita income of only $16,499 the
Flathead and Montana rank us as one of the lowest income places in the
country (Montana now ranks 50`h in the nation in household income). The
Cost Of Living Index for Flathead County is 103.4 for all items and 104.3
for housing (figures are percentages of U.S. average).
As can be seen the need for more affordable housing in the Valley is in the
low to moderate affordable price range for the working families. Your
permission and approval for hookup to the Evergreen Water and Sewer
would be much appreciated. We are planning to start construction in the
spring of 1999, so if possible, a prompt decision is desired. Thank you for
your kind and prompt attention to this matter.
Sincerely,
Andrew R. Farris
Enclosures
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