08. Resolution 4439 - Budget Transfer - Youth Athletic ComplexRESOLUTION NO. 4439
A RESOLUTION TO APPROVE A TRANSFER AMONG APPROPRIATIONS WITHIN A
GENERAL CLASSIFICATION OF EXPENDITURES AS ADOPTED BY THE CITY OF
KALISPELL BUDGET FOR 1998 FISCAL YEAR.
WHEREAS, in the budget adopted by the City of Kalispell for
the 1998 fiscal year, certain detailed and itemized estimates of
expenditures for the Airport Tax Increment District of the City
have proven inaccurate in the operation of the City for that 1998
fiscal year and,
WHEREAS, the overall expenditures of the City in said
classification is not in excess of the total of such estimates of
expenditures adopted in the City's budget for the 1998 fiscal year,
and, further, it does not appear that the total of the budgeted
appropriations in said classification will exceed such estimate for
the balance of the 1998 fiscal year; and
WHEREAS, under the authority granted the Council by law to
make transfers or revisions within a general budgetary
classification,
NOW THEREFORE, BE IT RESOLVED, that the following transfers
within the classification set forth in the City budget for the 1998
fiscal year should be made:
2195 000 430300 354 $ 2,610 Contract Services (Dorsey
Whitney)
2185 000 460445 934 $ 39,580 Ballfield Improvements
2185 410 430264 943 ($42,190) Traffic Signals
PASSED AND APPROVED BY THE CITY COUNCIL AND SIGNED BY THE
MAYOR OF THE CITY OF KALISPELL THIS 21st DAY OF DECEMBER,
1998.
William E. Boharski, Mayor
ATTEST:
Theresa White
Clerk of Council
J11JJ1L�J
TO:
FROM:
IT
RE:
Glen,
Glen Neier, Interim City Manager
Michael Baker,
Parks & Recrea
December 16, 1
Asphalt Improvements at Kalispell Youth Athletic Complex
During Monday's workshop, several questions were raised regarding the
additional asphalt improvements needed at the Kalispell Youth Athletic Complex.
I have enclosed a map with the completed asphalt projects (yellow highlight)
along with the immediate, future needs.
The completion of the soccer fields is scheduled for Fall of 1999. The Four Mile
Road improvement (blue highlight) is a condition of the State Lands Lease, and must
be completed prior to soccer play. The interior roadways and parking areas require a
dust control process (green highlight). We do have an option to phase this portion of
the project, as shown below.
Below is an itemized list giving estimates of each improvement.
Area
Soccer Parking Area
(60,000 square feet)
2. Ballfield Loop Road
(1,450 lineal feet,
24 feet wide)
3. Four Mile Drive
(715 lineal feet,
24 feet wide)
Optional
Asphalt Estimate Gravel & Dust Coat Estimate
$60, 000.00 $21, 000.00
'.• N �� @I
$12,180.00
NIA
(Parking areas and roads completed to City standard as in original contract,
Phase I)
The final pay requests have been processed for the Kalispell Youth Athletic
Complex. The following is an accounting of the budget and expenditures. I am
requesting that the contingency ($14,928.00) be authorized to pay for soccer field
irrigation development. Which will bring the account to a balance of $1,214,477.00.
Funding Side: Funds committed by Council for Construction
Expense Side:
LHC, Inc. (Contractdr)
Pacific Power & Light
Dryland Grass Seed
Pave Runways
Team Consulting
Construction Engineering (To day thru 11/30/98)
Soccer field construction(Inspection thru 11/30/98)
Total Projected Final Construction
$1,214,447.00
$1,124, 959.45
15, 385.00
1,698.50
2,850.00
2,420.00
49,792.00
2,444.00
$1,199,548.95
Projected Available "Contingency" $14,928.05
MB/dlw
Enclosure
rum
TO: Glen Neier, Interim City
FROM: Michael Baker, Dire
Parks & Recreation
DATE: November 6, 1998
RE: Update & Request --- Kalispell Youth Athletic Complex
Glen,
We are nearing completion of the Kalispell Youth Athletic Complex construction
project (Phase 1). Remaining work to be completed is a minor punch list of contractor
incidentals.
The project to date has run very smooth with virtually no glitches. The contractor
has performed exceptional work resulting in a quality project.
I am happy to report that a total of ten (10) youth fields (5 pee wee majors, and 5
girls' softball fields) will be ready for organized play this coming Spring.
Currently work is nearing 60% completion on seven (7) additional soccer fields,
with seeding scheduled for early Spring, and play allowed the following Fall.
(Potentially this could free up the airport soccer fields by September of 1999,
contingent on a number of tasks that will need to be coordinated and competed by the
City and Kidsports this coming year.)
The KYAC project was funded by Council at $1,214,477.00. The project's final
construction and inspection costs will come in around $1,193,707.00 (the final bills
have not all been submitted as of October 23, 1998). This will leave an estimated
contingency of $20,770.00.
$1,214,477.00 Authorized Budget
1,193,707.00 Final Project
$ 20 770.00 Contingency Estimate
At this time I am requesting authorization to distribute the remaining contingency
dollars on listed alternates, that are essential to the original project of 26 fields. These
items are absolutely necessary for the soccer fields to remain on schedule. I! have
attached a copy of the letter Council received from Kidsports informing them of the
Glen Neier, Interim City Manager
November 6, 1998
Page Two
agreement for -construction of the soccer complex between L.H.C. and Kidsports. This
commitment was initially estimated at $140,000.00 for grading, seeding and soil
amendments. The City's remaining contingency is requested for irrigation, water and
sewer extension, and initial landscape and screening (listed below is an accounting of
these requested expenditures).
Soccer irrigation extension (2 water reels $18,000.00
750'-4" line/force account installation)
Landscape and screening 2,770.00
Total 20 770.0
The City has received commitment from Kidsports for numerous improvements
and development. Enclosed is an abbreviated list and their estimated costs. To date
Kidsports has invested $159,120.00 towards this project with $1,026,943.00 committed
for future developments.
The support and commitment of Kidsports and the community has been
exceptional. Community feed back on the existing project is positive and encouraging.
We are already well into Phase 11 with the soccer development.
If you need further information or have any questions, I am available at your
convenience to discuss them in detail. Thank you for your consideration on this matter.
MB/dlw
Enclosures
KIDSPORTS
p. o. box 1205
Kalispell, MT 59903
September 16, 1998
Mayor William Boharski
City of Kalispell
P. O. Box 1997
Kalispell, MT 59903
Dear Mayor Boharski:
This letter is to inform you that, as a result of agreement between LHC, Inc. and
Kidsports, construction on the initial seven soccer fields at the Kalispell Youth Complex began
on September 15, 1998. Activities this fall will include removal of topsoil, preparing the base and
replacing topsoil to grade. Soil amendments and seeding will occur next spring as the weather
permits.
With best wishes.
Very truly yours,
Dan s, President
cc. Mike Baker
The following is a list of commitments that Kidsports has obligated too.
item Cost
Soccer Phase II Fields $ 140,000.00
State Land Lease - Ist year/1998 9,047.00
Pee Wee Major Fencing 1,073.00
Dugout Floors 9, 000.00
Bleechers 10,000,00
Player Benches 5,000.00
Backstop Netting, Bases 7,5W.00 "
Subtotal $ 159,120.00
*Items presently being constructed
and/or purchased
State Land Lease - 19 years
$ 694,683.00
Concession Stands & Restrooms (5)
at $50,000 each
250,000.00
Dugout Covers
11,760.00
Trash Cans
3,500.00
Drinking fountains
1,000.00
Scoreboards ($3,500 @ x 10)
35,000.00
Picnic Tables
3,500.00
Park Benches
2,500.00
Landscaping trees
25.000.00
Subtotal Future Commitments
$ 1,026,943.00
Phase III, IV Continued Site Development
Total BID zm