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10. Award Bid - Compact Utility TractorMEMORANDUM December 2, 1998 To: Glen Neier, City Attorney, Interim City Mana From: Jim Hansz, Director of Public orks Subject: Bid for Solid Waste compact tractor Bids were solicited from local vendors for a compact tractor to perform maintenance and clean-up on the narrow City alleys. Bids were due by 2:30 PM December 1,1998. A single bid was received by the deadline from Triple W Equipment for the specified equipment. Their bid inclusive of all specified equipment, and including a two year warranty, is $41,375.00. Budget for this equipment is $46,000.00. This bid reflects a saving from budget " of $4,625.00. A copy of the bid is attached. After reviewing the bid, I have determined that it is in conformance with City requirements, contains the required bid bond, and recommend acceptance of the bid. Post Office Box 1997 - Kalispell, Montana 59903-1997 Telephone (406) 758-7700 - FAX (406) 758-7758 PROPOSAL FOR COMPACT UTILITY TRACTOR Date: 10-21-98 To: City Manager, Honorable Mayor & City Council City of Kalispell Kalispell, Montana Gentlemen: The Bidder, having examined the specifications with related documents and being familiar with all the conditions of the proposed equipment including the availability of materials and labor, hereby proposes to flumish in accordance with these contract documents, within the time set forth herein, and at the prices stated below. These prices are to cover all expenses incurred as required to manufacture and deliver, to the City of Kalispell, the above -mentioned equipment under these documents, of which this is a part. The bidder upon receiving a written "Notice of Award" from the City hereby agrees to proceed with manufacture of a Compact Utility Tractor under this contract to deliver this Compact Utility Tractor to the City of Kalispell, Montana, within 60 days from the date of the "Notice of Award". All accessories listed herein shall be identical to those typically supplied to the dealer by the original equipment manufacturer and shall be of identical quality and design as those normally installed on units for sale through normal commercial channels. Units supplied shall have all the current changes and features offered as standard whether specifically called for in these specifications or not. Bidder acknowledges receipt of the following addendum: The Owner expressly and specifically reserves the right to reject any and all bids and to negotiate any or all items with the lowest responsible bidder. The Compact Utility Tractor delivered to the City of Kalispell shall be new in all respects and meet or exceed the following minimum technical specifications. Proposal - Page 1 of 4 MgDfLTNI SPECIFICATIONS FOR COMPACT UTILITY TRACTOR Mff1V1Mi7M SPECIFICATIONS Engine: Shall be 4 cylinder, direct injection diesel PTO Horsepower 34 minimum Drive Train: Shall be hydrostatic 4 wheel drive Hydraulic System: Open center type system with a total flow of 15 gpm at rated engine speed 3 Point Hitch Category I type hitch -Shall have hydraulic top link And hydraulic side link Loader Minimum lift height: To pivot pin 110 inches clearance with level bucket shall be 104 inches Lift capacity: To max height at pivot pin 2300 pounds to max height 1700 pounds Tires (utility): Front tires shall be 1016.5 R4 Rear tires shall be 17.5 L-24 R4 Solid Cab: Shall include heater, fan, light package, windshield wipers and shall be ropslfops certified J IF AS SPECIFIED x x x x X--- INCLUDES HEAVY DWY BUCKET x 120 DAYS OUT NOT CERTIFIED BUT TRACTOR ROPS-STAY IN PLACE Proposal - Page 2 of 4 • 1. • i#9 ' • • TOTAL BID AMOUNT $ 41, 375.00 Enclosed herewith is a BID BOND (10% security based upon total bid) in the amount of $4,137.50 dollars, which the undersigned agrees is to be forfeited to and become the property of the City of Kalispell, Montana, as liquidated damages, should this proposal be accepted and the contract awarded to him/her and he/she fails to enter into a contract in the form prescribed and to furnish the required bond within ten (10) calendar days of "Notice of Contract Award", but otherwise this bid security shall be returned to the undersigned upon the signing of a contract and finishing a performance bond in the amount of ten per cent (10%) of the total bid price. The performance bond shall be retained by the City of Kalispell for a period of three (3) months after the delivery date of the unit as a guarantee that all components operate in accordance with the intended use, as stated within these specifications. The successful bidder shall make prompt modifications as necessary to bring the unit into conformance with the intended use. If the unit is operating satisfactorily at the end of the said three (3) month period, the performance bond will be returned, in full, to the successful bidder. If the unit is not operating satisfactorily at the end of the three (3) month period, the City of Kalispell will take any action necessary to bring the unit to a satisfactory operation/performance level. The bidder will be billed by the City as restitution for the full amount of expenses incurred to repair and/or modify the unit. The full amount of the performance bond will be returned to the bidder upon receipt of payment of billing. Vendor shall indicate and itemize all deviations to the specifications listed herein and attach same to this proposal. �. . • •-04. ... SALES REPRESENTATIVE Title Corporate Seal TRIPEE W EQUIPMENT 3145 HWY 93 SOUTH KALISPELL, MT 59901 (406)752-2828 Proposal - Page 4 of 4 Attachments: 4 IF AS Snow Blower. Minimum 6 foot wide front Mount two -stage x $5, 200.00 Bucket: 72 inch heavy duty with bolt on wear edge, digging teeth, INCLUDES HEAVY DUTY BUCKET bucket tines and hydraulic WEAR EDGE IS grapple WELDED ON $2,800.00 Power Broom: 6 foot wide front mount hydraulic x Box Scraper: 6 foot wide with adjustable rippers x $ 675.00 Proposal • Page 3 of 4 JOHN DEERE INSURANCE COMPANY SURETY BOND FOR THE PROPOSAL OR BID ON A CONTRACT Bond Number: BN 70161 Bond Effective Date: 22 October 1998 KNOWN ALL MEN BY THESE PRESENTS, that the Surety and the Principal under this Surety Bond are the parties named and identified as follows: Surety John Deere Insurance Company Principal Triple W Equipment, Inc. Address: 3400 80th Street Primary 3145 Highway 93 South Moline, 18inois 61265 address: Inc.: State of Minois Kalispell, Montana 59901 Telephone: 1-800-447-0633 BY THIS SURETY BOND, the above named and identified Surety and Priincipal are held and are firmly bound to: City of Kalispell in the amount of Four Thousand One Hundred Thirty -Eight Dollars ( $4,138.00) (the *Bond Amount*), to the payment of which said sum of money, welt and truly to be made and done, the Principal binds itself, its successors and assigns, and the Surety binds itself, its successors and assigns, jointly and severally, firmly by these presents_ NOW, THE CONDITIONS of this Surety Bond obligation are that if any awards are made to the Principal by the Obligee within sixty (60) days from the date of this instrument under a public invitation for. One (1) John Deere Model, 4600 Compact Utility Tractor, and if such awards shall be accepted by the Principal and if the Principal shall enter into a written contract pursuant to such awards, and fumish a bond from the John Deere Insurance Company or from any other surety or sureties to be approved by the Obfigee for the faithful performance thereof, then the obligation under this Surety Bond shall be null and void; otherwise it shall remain in full force and effect. IT IS FURTHER AGREED AND UNDERSTOOD THAT: (1) The liability of the Surety under this Surety Bond shall in no event exceed the Bond Amount shown above; . (2) The Principal and the Surety have entered into a Bond indemnity Agreement which governs their respective rights, duties and obligations to one another and limitations on such rights, duties and obligations; (3) Any suits at law or proceedings in equity for any claim hereunder must be filed before the expiration of one year from tine date of this Surety Bond; and (4) No right of action shall accrue on this Surety Bond to or for the use of any person or corporation other than the Obfigee named herein, or the executors, administrators, successors or assigns of the Obligee. SURETY Signature: XMXJJ,) Print name: Rogene R. McMullen Title: Attomey4n-Fact Form 14002 Rev. 03M PRINCIPAL Signature: x Print nam Title: Authorized Countersignature (Where Required) JOHN DEERE INSURANCE COMPANY Farm 9p14000Aw. 109e POWER OF ATTORNEY Sand Number. BN 70161 KNOWN ALL MEN BY THESE PRESENTS, that John Deere Insurance Company. a corporation duty organaed under the laws of the State of l:Cnois, and having its prinopaj place of business in the City of Molina. State of tHrxn, does hereby make, coca tihrte and appoint Craig W. Brown. Sheila J. Cration, Karyt L Parrish, David E. Gunnel], Clark A. Makner. Debra L Lootng and Rogaie R. McMullen as its true and lawful Aibmays-m-FaM for it and in jts name, place and stead. with ftrd power and authority b sign, execute, adarowiedge and deliver for and on its behalf as Surly. any and all bonds numbered above with an affective date of 22 October 19N. IN WITNESS WHEREOF, the John Deere Insurance Coup" has caused b corporate name 1D be subscribed herein by its President, and its corporate seal to be affixed. attested to by its Secretary. -on this 19th day of October, 1 M. V#^V&- R. Wayne R. Atlhe 60M Ptesidart jotn Caws In"ance Company State ct uiinois ) } as. County of Rock island ) � t4�ItGRJtiE tc SEAL ''C L INO1 ACKNOWLEDGEMENT 1 Candace A. Wendt, Notary Pubic, do hereby cw* hat Wayne R. Ashenberg, President of John Deese Insurance Company and Joseph N. Adam, SeaetaEy of John Deese trsaaance Company, personally tot b me to be the same persons whose names are subscribed to the foregoing rd*urnerlt as such Servor V$ce President and Secretary. appewed betre me ttus day in person, and acknow�d that they signed sealed ant delverecl said instrument as their free and voluntary ad for the uses and purposes therein set loth. Given uncles my hand and officW seat, this 19th day of October. 19M. AUTHORIZATION i, Joseph N. Adam, Seaeta y of John Deere insurance Company. hereby certify that John Deere Insurance Company is duly licensed to transact tideily and surety business in aA States or the United States of Amenca, that the foregoing Power of Attorney is a correct ern! true copy of the original Pow of Attorney, that said Power olAttorney has not been revoked. and i firC,er certify that the following is a true and exact copy of two resolutions passed by the Board of Directors of John Deere Insurance Company at meetings held by said Board, a quorum being present and voting on Ise date specified below, which resolutions are still in effect RESOLVED, that the President or arty Senior Vice President in conjunction with any Secretary or Assjstant Secretary. be and they are hereby authorized and empowered to appoint Attorneys -in -Fact of the Company, its name and as its acts. io execute and acknowledge for and on its behalf as Surety any and all bonds, recognizance, contacts of indemnity, warvers of citation and all otter writings obligatory in the nature hereof, with power to attach thereto the seat of the Cornpany. Any such writings m executed by such Agcsneysirs-Faa shall be as brx*V upon the Company as if they had been duly executed and by the regularly elected Otfkxss of the Company in ew rem proper persons. (Adopted 11 September 1969.j RESOLVED, that the signature of any Officer authorized by she Bylaws and the Company seal may be affixed by fammile b arty power of aawney or special power of attorney or certification of either for the execution of any bond, undertaking, recognizance or other written obligation in natiure hereof, such signature and seal when so used being hereby adopted by the Company as the original signature of such Officer and the original set of the Company, to be valid and twtding upon he Company with he same force and effect as hough manually affixed. (Adopted 29 Apra 1971.) Given under my hand and official seal, his 19th day of October, 1998. n • ,CiL,wj SEAL. J*Sephrc MOM 1" lift" va�rwce carp" •< n "w