7. Central School Parking LotDATE: October 1, 1998
TO: Glen Neier, Interim City Manager
FROM: Susan Moyer, Community Development
SUBJECT: Central School Parking Lot
We need to bring before the council the parking lot needs at Central School. Prior to Ross
Plambeck's leaving, he had requested Bruce Lutz of Sitescape Associates to complete a grading
and layout plan for the North parking lot. The walkway between Central School and the parking
lot was not addressed nor were any landscaping issues. Thus, I have contacted Bruce Lutz for a
proposal to address these two issues as well as the complete actual layout of the parking area.
It has always been the intent with the project to reconstruct the parking lot after the actual
renovation of the school was completed. The adopted budget identifies the improvements to this
parking lot on page 96. There is approximately $60,000 remaining in the funds allocated to the
restoration project which could be applied toward the cost.
Due to limited staff time, it is my recommendation that we also use Mr. Lutz's services to
accomplish the bid coordination and oversee construction.
C:\Central School Parking Lot
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cocape
A55ociate5
landscape Architecture land Planning
Site Analysis Urban Design Graphics
Bruce F. Lutz A.5.L.A.
P.O. Box 1417
385 Golf Course Drive
Columbia Falls, Montana 59912
Phone: 406-892-3492
Fax: 406-892-0367
E-Mail : blutz*cyberport.net
September 26,1998
5u5an Moyer
Kalispell Community Development Department
Kalispell, Montana 59903
Re: Additional Design and Bidding Services, Central School, North Parking Lot
Dear Susan:
Thank you for the opportunity to continue our involvement with Site planning effort at Central
School. As you know, we completed a grading and layout plan for the North parking lot at the
request of the City in July. We understand that you would like to add a landscaping component
to the project. We also understand that you would like to bid the project to interested
contractors. The following proposal is based providing with a complete and comprehensive bid
document and to coordinate bidding and site construction observation for the project.
Our fees will be ao follows:
Proposed Fees:
1) Base plan preparation:
Additional field measurements to determine as -built conditions to include location and grades
of walkways on North side of Central School (not completed during July effort).
Fee: $150
2) Landscape Design of proposed improvements:
This will include a dimensioned layout plan, planting plan with plant lists and landscape details.
Fee: $600
klember of the American Society of IaridScape Architecture,
3) Construction Specifications and Bidding Documents:
This will include a Set of construction specifications to cover project construction elements and
boiler plate for bidding, wage rates etc..
Fee: $300
4) Bid Coordination:
This will include distribution of plans, the fielding of bid queotions and bid scheduling. Plan and
specification plotting and set reproduction will be reimbursable.
Fee: �250
5) Construction Observation:
This will include periodic observation of construction to ensure that the contractor is
performing work according to the plans and Specifications. 0 Visits
Fee: �450 (estimated)
Total Design Fee: $1750
Agreement
We are prepared to begin this project at your convenience. Your signature below constitutes an
agreement authorizing Sitescape Associates to perform work items as described above.
Sincerely,
Bruce F. Lutz A. ..A.
Landscape Archite , d Planner
Mt. Registration Number 73
Acceatance of Proposal
Glen Neier
City Manager
Date
Memk%er of the -,merican Society of LaridGcape Architecture