* Agenda & MemoAGENDA
REGULAR CITY COUNCIL MEETING
COUNCIL CHAMBERS - CITY HALL
ROLL CALL
PLEDGE OF ALLEGIANCE
AGENDA APPROVAL
1. Consent Agenda Approval
7:00 P.M. MONDAY
October 5, 1998
A. Council Minutes - Regular Meeting September 21, 1998
B. Approval of Claims per Payables Register $258,444.96
2. Hear the Public (Please see the back of Agenda for Manner of Addressing the Council)
3. Award Bid - Snow Blower
4. Authority to Bid - Utility Tractor
Back Hoe
5. Approval of Job Description - Airport Manager
6. Authority to Change First Time Home Buyer Program
7. Central School Parking Lot
8. City Employee Parking Policy
9. Kalispell City Codes
10. Council Comments/Information/Questions (no action)
Reasonable accommodations will be made to enable individuals with disabilities to attend this
meeting. Please notify Theresa White, Clerk of Council at 758-7756.
FOR YOUR INFORMATION
Council Work Session - City Manager Selection - October 5, 1998 immediately following meeting
Next Regular Council Meeting - October 19, 1998 at 7:00 p.m.
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AGENDA MEMORANDUM
OCTOBER 5, 1998
TO: Mayor and City Council
FROM: Glen Neier, City Attorney
Agenda Item No. 1. Consent Agenda — Included in your packet is
the Consent Agenda, consisting of the
following:
A) The Council Minutes of the Regular City Council
Meeting of September 21, 1998 are included for your
review and approval.
B) The Approval of Claims per Payable Register in the
Amount of $258,444.96 is included for your review
and approval.
None Scheduled
Hear the Public
Award Bid -- Snow Blower
Jim Hansz, Director of Public Works, is recommending that the
City award Ameri-Tech Equipment Co. a contract to supply a
snow blower to the City. A memo discussing the bid is included
in your packet. A motion to approve the award is in order.
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Post Office Box 1997 • Kalispell, Montana 59903-1997
Telephone (406) 758-7700 • FAX (406) 758-7758MENEREENNIENEM
Aaenda Item No. A. Authority to Bid — Utility Tractor and Back
Hoe
Included in your packet is a request by Jim Hansz, Director of
Public Works, for authority to bid a utility tractor for the
solid waste department. The tractor would be used for alley
maintenance and clean-up. The PWD is also requesting authority
to bid a back hoe to replace a 1974 Case 680 for the storm
sewer and sewer division. A motion authorizing advertizing
these items for bid is in order.
Agenda Item No.-S. Approve Job Description — Airport Manager
At the Council Workshop of September 28, the Council discussed
a job description for the Airport Manager. A basic outline of
the position proposed by the Airport Advisory Board is
included in your packet. The budget anticipated a salary of
$8,000.00 for a part-time manager. If the job is advertised at
$8,000 certain payroll costs will increase costs to the City.
We believe the Manager must be an "employee" of the City
(Airport Authority) if the Manager is to have authority to
purchase and collect money. In the event the Manager does not
generate necessary funds to cover expenses the City will be
required to come up with the additional funds. We do not know
what hours should be assigned to the person but if we go over
6 months PERS will require that the Manager be enrolled in
PERS. Perhaps the best way to handle the matter is to
authorize a temporary position at 4 hours per day for six
months and evaluate the position later next year. That way the
person does not gain permanent status without Council
approval. A motion to set a salary and approve the Job
Description as outlined, subject to Council direction, is in
order.
Agenda Item No 6. Authority to Change First Home Buyer Program
Susan Moyer, Community Development, spoke to the Council at
the September 28t� Workshop regarding changes she would like
to make in the First Time Home Buyer Program. The proposed
changes are outlined in a memo from her, included in your
packet, dated October 18t. The changes recommended are: 1)
request Board of Realtors to participate in marketing at
reduced commissions, 2) change the definition of "family" to
allow for single individuals, 3) allow full cost of lots in
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Teton Terrace to be included in zero interest deferred
mortgage, and 4) create two model units in Teton Terrace. A
motion to approve these changes to the program should be
passed by the Council.
Agenda Item No. 7. Central School Parking Lot
As you may recall a few weeks ago, this office notified you of
a request by Swank Construction to change order the Central
School contract for grading and paving of the parking lot
adjacent to the school. This office declined Swank's proposal.
At the same time, I asked Susan Moyer to do some investigation
into the status of the parking lot. Susan has notified me
that Bruce Lutz is willing to design a grading, paving and
landscaping plan for the North Parking lot and supervise
construction for a fee of $1750.00. We anticipate construction
at a fee considerably less -than the $50,000 requested by
Swank. There are funds both in the Community Development
budget and the Central School construction budget to cover
expenses, should the Council by motion direct the staff to
proceed with the work.
Agenda -Item -No. 8. Employee Parking Policy
The Council has discussed in the past implementing a policy
prohibiting City personnel from utilizing on -street parking
for their vehicles during working hours. The Council may wish
to discuss this matter. However, before implementing any
policy this office should be given the opportunity to review
legal and constitutional issues associated with such a
prohibition.
Agenda Item No. 9. City Codes
Councilman Nystul has requested a Council discussion on the
status of the City Code revision. If the Council desires
members may comment at this time.
A-genda Item No. 10. Questions and Comments from the Council
Note: At this point, I would suggest the meeting be adjourned
and the Council entertain a discussion on the City
Manager position.
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