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Department Activity ReportsKALISPELL POLICE DEPARTMENT Box 1997 Kalispell, MT 59903 FRANK GARNER Phone (406) 758-7780 Interim Chief of Police — JIM BROWN Interim Asst. Chief Kalispell Police Department Monthly Report Arrests for the Month of August 1998 Curfew Violation 7 Criminal Contempt 1 Contempt Warrant-FTPC 22 Disorderly Conduct 13 Possess Drug Paraphernalia 8 Carrying Concealed Weapon 1 Assault 2 Possession of Dangerous Drugs 6 Felony Assault 1 Probation Violation 4 Domestic Abuse 12 Expired Registration 3 Possession of Alcohol 41 No Valid Drivers License 2 Possession of Tobacco Products 4 Drive While Suspended or Revoked 3 Criminal Mischief 3 No Liability Insurance 6 Criminal Trespass to Vehicle 2 No Proof of Liability Insurance 3 Criminal Trespass to Property 7 Fail to Remain at Accident Scene 1 Burglary 4 Fail to Notify Owner of Prop. Damage 1 Theft 18 Speeding 1 Theft of Lost or Mislaid Property 1 DUI 1st Offense 19 Unauthorized Use of Motor Vehicle 2 DUI 2nd Offense 3 Deceptive Practices 1 DUI 3rd Offense 1 Forgery 2 DUI Per Se 12 Tampering With Witnesses 1 Drive Vehicle in Unsafe Condition 1 Resisting Arrest 2 Runaway Juvenile 1 Obstructing a Peace Officer 5 Warrant 9 Obstructing Justice 3 Total Calls For Service ......................1,707 CITY OF KALISPELL FINANCE DEPARTMENT REPORT CASH RECONCILEMENT AT THE CLOSE OF BUSINESS DATE: AUGUST 31, 1998 CASH ON HAND & DEMAND DEPOSITS: NORWEST CASH IN TRANSIT: GEN'L, HEALTH, POOL $119,541.09 NORWEST CHECKING $3,810.07 NORWEST (CITY HEALTH FUND) $41,809.95 STIP (CITY HEALTH FUND) $621,647.60 STIP PROGRAM $10,727,760.27 NORWEST SWIMMING ACCT $15,243.01 BIDDER'S BONDS $55,389.65 SUB -TOTAL DEMAND DEPOSITS: INVESTMENTS: GLACIER BANK: INTEREST SUBSIDY/REHAB $4,032.52 COURTYARD RESERVE ACCOUNT $12,352.76 COURTYARD RESERVE ACCOUNT/EQUITY $38,303.87 GLACIER BANK CD'S $2,000,000.00 STIP PROGRAM (UDAG) $450,000.00 OTHER INVESTMENTS: SEWER: 1990 S & C BONDS $1,900.00 SEWER: 1991 S & C BONDS $1,692.84 SEWER: 1992 S & C BONDS $5,000.00 SEWER: 1993 S & C BONDS $2,190.00 SEWER: 1994 S & C BONDS $17,500.00 SEWER: 1995 S & C BONDS $17,112.00 SEWER: 1996 S & C BONDS $10,629.39 SEWER 1997 S & C BONDS $8,572.96 TOTAL LONG TERM INVESTMENTS: PETTY CASH TOTAL TO BE ACCOUNTED FOR: Respectfully Submitted, Carol L. Kostman Assistant Finance Director September 9, 1998 $11,585,201.64 $2,569,286.34 $1,075.00 $14,155,562.98 Kalispell Fire/Ambulance Dept. 336 1 st Ave. East • P.O. Box 1997 Kalispell, MT 59903-1997 Kalispell Fire Department Monthly Report August 1998 Glen Neier, Interim City Manager William Boharski, Honorable Mayor City Council Members Telephone 406-758-7764 Fax 406-758-7758 The Kalispell Fire Department responded to thirty three fire calls for the month of August. The fire loss was approximately $1,500.00. The calls are as follows: Electrical Wiring 3 = Malicious False Alarm 1 Food Preparation 8 Smoke Scare, Honest 4 Mistake Vehicle Accident, 4 First Aid, Accidents 1 Gas Containment Rescue Vehicle Fire, Wiring 2 r Haz-Mat Response 1 or Backfire max. Alarm Malfunction 8 Illegal Burn 1 The Kalispell Fire Department Ambulances responded to one hundred ninety-six calls. The calls were as follows: MVA 26 Drugs/Alcohol 8 Cardiac 21 � Respiratory 10 Transfers 21 Allergic Reaction 3 Falls 24- Syncope 8 Trauma/Assaults 14 CVA 10 Psychiatric 1 Seizures 7 Public Assistance 8E w, Acute Abdominal 4 Sick Calls 9 Industrial/Sports 15 Diabetic 5 = Full Code 1 There were twenty one commericial building inspections completed for the month of August. The firemen have completed several required fire extinguisher demonstrations at Brenden House, Luthern Home, and several assisted living facilities in the city. Our #2 Engine had the pump rebuilt in Spokane this month. Respectfully Submitted: Orland Leland Assistant Fire Chief PUBLIC WORKS DEPARTMENT ACTIVITY REPORT August 1998 ENGINEERING DIVISION • Toured Mountain Water chlorination facilities in Missoula. • Continued support of City/County Master Plan Update effort. • Continued support of Chamber of Commerce TAC. • Conducted a water well telemetry project review meeting with TD&H and Casne Engineering. • Developed and forwarded to MDEQ a schedule for addressing problems with Noffsinger Spring. • First Alley East Utility Project is approximately 75% complete. • Met with contractor on First Alley East Project to review potential concrete problems. • First Avenue East and Center Street traffic signal construction is approximately 90% complete. • Completed chip seal and overlay projects. • Completed storm drain project on 6' Street East and 6d' Avenue East. • Inspection continues at: • Willows Subdivision • Kelly Road Lift Station • Bluestone Phase II • The backup generator was installed at the Buffalo Stage Subdivision by the developer, Buffalo Chip Partnership • Working with electrical contractor to install power service pedestals for Center Street and ? Avenue East Traffic Signal. • Sidewalk map 1998: ' • Completed measuring small segments of sidewalk map 1998 • Delivered "notice of construction" on the west side for sidewalk replacement • Continued tax assessment updates. • Prepared parcel maps, the Mall to Tidyman's and Main Street, for the City Mayor. • Completed working with the Street Division on the Brendan House bike path. • Set five (5) intersection monuments and three intersection riser boxes. • Responded to miscellaneous right-of-way inquires. • Began researching Anderson/Woodland Park Drive right-of-way problems, began field search in this area for property pins. • Coordinated with the Water Department to locate 16" A.C. line at the new Buffalo Hill water tower. • Attended Site Development Review Committee meetings. • Designed chlorination rooms for the Armory and Depot well houses. • Reviewed the preliminary design of the I" Avenue East, Yd Street East Traffic Signal Project with Bob Beckman and Terry Richmond with Morrison-Maierle. v OFFICE AND STAFF • There were 13 emergency call -outs for the month of August: ❖ Water Division - 6 ❖ Sewer Division - 3 ❖ TSS Division - 3 ❖ Street Division - 1 ❖ WWTP - 0 ❖ Total - 13 v CENTRAL GARAGE • 102 repair orders were completed during the month of August: ❖ Police - 22 ❖ Streets - 25 ❖ Fire - 8 ❖ Garbage - 9 ❖ Others - 38 ❖ Total - 102 • Ongoing maintenance of City vehicles and machinery. • Repaired pool pump for the Parks Department. • Completed welding repairs at the Buffalo Hill Water Tower. SANITARY/STORM SEWER DIVISION • Continued video and jet cleaning of sewer lines Monday through Thursday. • Performed weekly maintenance of fifteen lift stations each Friday. • Installed 1160' of 8" storm sewer at 6"' Street East and 7"' Avenue East. • Set two storm manholes and four storm catch basins. SOLID WASTE DIVISION • Delivered 10 containers to new customers. • Repaired 5 containers and responded to 8 violations. • Continued weekly garbage service. • Continued weekly alley cleanup. • Cleaned three 400-gallon containers. STREET DIVISION • Continued alley grading and street sweeping. • Continued sidewalk grinding on the WN and West Side of Kalispell. • Repaired utility cuts at: • Yd Avenue West/4`h Street West • Woodland Avenue • 1" Avenue East/l Vh Street East • California Street • 5/6d' Street East • Assisted the Solid Waste Division with alley clean up. ►A 41 STREET DIVISION, continued. • Assisted TSS with installing signs at Buffalo Stage, flagging on Meridian Road and Liberty Street. • Assisted Water Division with main line break. • Prepped for the overlay project on the East Side — 41h, 5t", and 6`' streets. L* WATER DIVISION WATER PUMPING & STORAGE: • Produced 171 M gallons of water: 48 M gallons upper zone and 123 M gallons lower zone. • Injected 262 gallons of Sodium HypoChlorite — 12% solution. • Continued routine maintenance on all pumps, motors, grounds, buildings, controls, testing and record keeping. • The wells pumped more water this month than any previous month in the history of Kalispell. • Completed quarterly trihalomethane sampling. • Assisted Greg Butts of DEQ in conducting a survey of the City's water system. • Assisted plumbers and electricians to install the flow meter for the Grandview Well #2. • Conducted fire hydrant flow tests. • There were two power faults that shut down the Grandview Well this month. • Lightening hit the water tower on 8/2/98 at 6:00 PM damaging a capacitor and a power isolator, which required the control system to be operated by hand. Repairs were made to the control system at the water tower. • Grandview Well #2 and Noffsinger Spring are currently not operated. WATER CONSTR UCTIONAND SYSTEM REPAIR: • Tagged 47 delinquent accounts. • Delivered 12 water meters. • Completed 93 work orders during the month of August. • Replaced 1 fire hydrant at 1348 8" Avenue East. • Removed fire hydrant at East California. Will do a tap and install new fire hydrant. • Repaired water service: • 71h Avenue EN • 110 4" Avenue East • 161 1" Avenue EN • Repaired: • Valve box at West Center and 5 h Avenue West • 6" valve at 605 5"' Avenue East • Located valves for chip sealing project. • 6x4" water tap at 2" d Street West and 91' Avenue West. • Exercised valves on the east side of Kalispell. • Repaired five main breaks at the City Airport. • Abandoned water service at the old Haven Field site. 3 v TRAFFIC SIGNS & SIGNALS DIVISION • Continued maintenance of traffic signals, lights, signs, and meters. • Put tabs in streets that were scheduled for chip sealing — for striping purposes. • Tested the generator for temporary power to the traffic signal at Center Street and 1" Avenue East. The permanent power source will be hooked up in about three weeks. • Installed new loop lead in cable for the West Side of Hwy 93 and Grandview Drive. • Installed loop at Yd Avenue EN and Idaho. • Installed banner for Army Specialists Reunion. • Conducted four-way counts at 1" Avenue East and 11`" Street East. • Marked crosswalks at Russell School and at Meridian & Liberty Street. • Signed area around fairgrounds for Fair parking. • Barricaded and signed for the Fair Parade on August 21, 1998. • Installed seventeen (17) poles and breakaways in Buffalo Stage Subdivision. • Began painting school crosswalks. WASTEWATER TREATMENT DIVISION • 17 Work orders were completed during the month of August. • 373 Lab Tests were performed during the month of August. • 18 Loads of sludge were hauled during August. • The Digester/Fermenter restoration and coating contractor, F.D. Thomas, completed the project on August 27th. We are currently returning the Plant to normal operating conditions. We will continue to use alum to keep the total phosphorus within permit limits until the biological nutrient removal process is fully effective. We will immediately begin to use the coated units and return to normal operation. We used the EPA 40 acre site south of the Plant for bio-solids disposal during the project. • The Plant Manager, Joni Emrick, led off a Teacher Workshop on the Flathead Watershed with a tour of the Plant. The weeklong workshop, which hosted thirty teachers, is sponsored by the Glacier Institute and Project WET. • The flow through the Plant in July averaged 2.13 million gallons per day for a total of 66 million gallons. KALISPELL POLICE DEPARTMENT Box1997 FCa!tspell, MT 59903 Phone (406) 758-7780 Memorandum September 17, 1998 TO : Interim City Manager Glen Neier FROM: Chief of Police Frank Garner RE : Copier lease Glen, FRANK GARNER Interim Chief of Police - JIM BROWN Interim Asst. Chief Our Interim Assistant Chief of Police Tim Brown has just completed a comparative analysis on copiers. Jim reviewed several categories in the comparison including lease price, cost per copy, service quality, pool copy advantages, equipment and features. The analysis was done considering the nearly 4,500 copies we make each month_ The results of that review are included in this report. The three most competitive bids are included for comparison . The units compared are as follows: MODEL 1) Sharp SF-2025 Montana Office Machines 335 East Center 2) Xerox DC220C2 Xerox Document Center 1103 South Main 3) Konica 2330 Northwest Business Equipment 340 Main Street LEASE PRICE Model Lease/Mo. Copies Allowed Price/extra copy Sharp $216.95 2,500 (per month) 1.4 cents Xerox $166.46 1,500 1.5 cents Konica $264.92 13,500 1.2 cents 0 - SERVICE All of the companies considered for this project had adequate or excellent service rating under our criteria. We rated Xerox and Northwest Business Equipment as excellent. POOL COPY ADVANTAGE In comparing bids we found the city is guaranteed a certain number of copies in their current leases on existing Xerox copiers. Normally, the city would have to pay for copies in excess of those guaranteed on the lease of an individual machine at the rate of 1.5 cents per copy (vender dependant). However, the total copies available under current leases on all city copiers goes into a pool. The pool allows the city to use the total number of copies available from all copiers so that if one machine exceeds its guaranteed limit and another machine is below its limit the city does not have to pay for additional copy charges. Currently the city does not use all of the copies available in the city pool. In examining the leases for copiers we recognize that we may not have any additional copy fees on the Xerox lease if we take advantage of the already existing city pool This makes the Xerox lease much more competitive. COST PER COPY We have calculated the cost per copy by considering the lease price, maintenance and additional copy fees. We then divided that by the estimated usage and determined a per copy price. The prices are as follows (assuming 4,500 copies per month): MODEL LEASE PRICE Xerox $166.46 Sharp $216.95 Konica $264.92 * Only when applicable EXTRA COPY FEE PRICE PER COPY * $45.00 .047 cents (worst case) .037 cents (best case with pool advantage) $28.00 .054 cents $00.00 .059 cents RECOMMENDATION Clearly the Xerox copier is the best option available under the circumstances. I am recommending we enter into a lease with Xerox for a model DC220C2 copier as soon as possible as we are experiencing considerable maintenance problems with our current copier. We are spending about $70.00 a month on maintenance on the model we currently own, making the net monthly payment on the new lease only about $90.00 per month (best case scenario). The total net outlay for the lease copier over the next five years would be less than we budgeted for a new copier last fiscal year. The copier proposals used for this comparison are available upon request. KALISPELL POLICE DEPARTMENT Box1997 Kalispell, MT 59903 Phone (406) 758-7780 Memorandum September 15, 1998 TO Mayor Boharski FROM: Chief of Police, Frank Garner RE Stop sign request from Bette and Chuck Wyatt Mayor Boharski, FRANK GARNER Interim Chief of Police - JIM BROWN Interim Asst. Chief I am in receipt of Bette and Chuck Wyatt's letter requesting a stop sign at the intersection of 8" Avenue West and 5' Street in Kalispell. I have reviewed the relevant traffic data and I have discussed this intersection with our traffic Officer, Dave Gullickson. Officer Guffickson has spoken with the Wyatt's concerning the intersection history, traffic survey data, and possible solutions to improve safety. The traffic survey indicates some accident history at that location resulting in approximately eight traffic investigations over the past two years. As a result of this inquiry and in an effort to improve the safety record of that intersection the department will implement a three -pronged strategy: FIRST: The department will increase patrols at the intersection in an attempt to impact traffic patterns through enforcement. SECOND: The department has instituted a safety campaign directed at improving driver awareness concerning who has the right of way at uncontrolled intersections. Most accidents at that intersection are related to right of way issues. e 0- THIRD: As part of our comprehensive intersection clearing program, suggested by Councilman Donahue, the department will work with property owners at the intersection to improve setback and sight/distance obstructions. The department will review the intersection in the future, following the implementation of the safety measures, to determine if any further action is necessary. TO KALISPELL POLICE DEPARTMENT Box 1997 Kalispell, MT 59903 Phone (406) 758-7780 Memorandum September 17, 1998 Mayor Boharski, City Council and City Manager FROM: Chief of Police Frank Garner RE : Helen Ramon, Parking request Dear Sirs, FRANK GARNER Interim Chief of Police - JIM BROWN Interim Asst. Chief In further consideration of Mrs. Ramon's parking dilemma, I have learned that she is debilitated and she is generally confined to a wheelchair. Mrs. Ramon is eligible to obtain a handicap parking permit and utilize it to make her home more accessible. A specific problem she has is managing through snowy conditions to get into her residence. I have learned that in the past some handicap parking spaces have been placed in residential areas. They are not designated to a specific individual. At the suggestion of our traffic unit, I have completed an action order for a handicap parking spot in the 400 block of 3' Ave. East. It is not dedicated to any specific individual, but will assist Mrs. Ramon to reasonably access her residence. Please call me if you have any comments on this matter. We believe this is the most likely solution in this instance. Sincerely, rank Garner Chief of Police