8. Evergreen Sewer Rate Approval�1A
DATE: August 13, 1998
TO: Glen Neier, Acting City Manager
Mayor Boharski & City Council Members
FROM: Amy Robertson, Finance Director
RE: Evergreen Sewer Rate for Fiscal Year 1999
Please find attached several sheets of information. The first sheet is a compilation of the
expenses of the WWTP for the fiscal year 1998. Our operating expenses, although increased
from the prior year, were 5% below the budgeted amount, equivalent to a $46,694 savings. The
biggest savings was is the line item for electricity, $21,736. This is due to the fact that flows
were less than the prior year. Equipment maintenance was up. The digester cleaning was the
largest single expense and was a carryover from the prior year. The compilation is for the
Wastewater Treatment Plant operations only and does not include the billing costs, bad debt
expense, depreciation or sanitary sewer expenses.
Evergreen Sewer District's FY99 rate is based on our operational expenses for FY98 prorated at
the percent of usage based on meter readings at the lift station and the plant. A page is attached
with the meter readings and usage. Both Evergreen's and the City's usage were down from the
prior year. Evergreen's share of the total flows has increased from 21.45% to 24.9464%. This
is not a percent of capacity only a percent of flows treated at the plant. The percent of usage
(24.9464%) is applied to our expenses and replacement amounts to arrive at the total cost for
treating Evergreen's sewage. The cost is then divided by their gallons of usage to arrive at the
rate per thousand. This calculates to $1.73 per thousand and is the new rate for FY99. The district
pays 22% of the debt service costs regardless of the usage. The total Evergreen rate is up $ .37
per thousand from last year. By comparing to last year, I can determine that $.06 of the rate
increase is attributable to higher costs of operations and the remaining increase is do to the
increased percentage of usage.
The amended Evergreen agreement calls for Evergreen to share in the equity of the replacement
reserve account. A reconciliation of the reserve account is included and a list of the spending
provided by Joni Emrick. In FY98 the City Council amended the budget for the digester
rehabilitation project by $180,000. The appropriation was carried over to the FY99 budget and is
budgeted at $345,765. This will be funded by the replacement account FY99.
Post Office Box 1997 • Kalispell, Montana 59903-1997
Telephone (406) 758-7700 • FAX (406) 758-7758
1998
WWTP ... FISCAL YEAR 1998
Wages/fica/medt/wc/unemp.
$
202,782.26
Overtime
$
11,435.77
Health Ins.
$
28,218.96
PERD
$
12,757.56
Office Supplies
$
619.11
Small office equip
$
183.40
Computer supplies/Equip
$
2,640.11
Safety equip
$
1,062.74
Lab supplies
$
3,708.16
Janitorial Supplies
$
129.00
Alum
$
2,168.47
Chemicals
$
13,821.45
Other supplies
$
3,801.99
Gas & Oil
$
5,563.91
Consumable tools
$
2,503.05
Postage & freight
$
943.80
Licenses & fees
$
4,489.68
Dues
$
485.00
Electricity
$
138,264.02
Water
$
1,340.14
Natural Gas
$
27,685.84
phone lease/charges/pagers/alarms
$
3,262.57
Lab Services
$
3,002.00
Auditing
$
1,000.00
Contract Serv-Glacier Gold
$
93,069.63
Digester cleaning
$
51,918.00
Consultants -NW automation
$
2,497.36
Consultants- Hansen Tech. training
$
1,250.00
Hansen equip maint program-yr2000
$
7,500.00
Training materials
$
260.87
Equip maint.
$—
66,070.76
Building maint.
$
3,049.25
Radio maint.
$
99.29
School & Training
$
2,121.37
Medical services/drug testing
$
327.00
Property & Liability Ins.
$
23,452.99
Central Garage
$
6,500.00
Admin. Transfer
$
81,864.00
Data Processing
$
3,696.00
Total Operating Expenses
$
815,545.51 x
Prepared: 8/12/98
Amy Robertson
Finance Director
0.239464 $ 195,293.88 $ 1.27 per thousand gallons
Replacement $ 300,000.00 x 0.239464
$
71,839.23
$
0.47
per thousand gallons
Annual cost to Evergreen
per thousand gallons
$
267,133.11
$
1.73
Debt service / Evergreen 22%
$ 123,183.06 annual
Evergreen Flows 154,218,000 23.9464%
Total Kalispell Flows 644,013,000
$ 10,265.26 per month
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CITY OF KALISPELL AND EVERGREEN SEWER DISTRICT - REPLACEMENT FUNDS
Cash
YEAR END
% FLOWS
EVERGREEN's
DATE
ADDITIONS
(SPENT)
BALANCE
EQUITY
12/31/94
$150,000.00
$150,000.00
8.86766%
$13,301.49
12/31/95
$300,000.00
$450,000.00
46.84724%
$50,541.73
6/30/96
$150,000.00
($91,113.77)
$508,886.23
17.39000%
$10,240.32
6/30/97
$333,387.13
($5,190.98)
$837,082.38
21.45%
$70,398.07
subtotal
$144,481.61
6/30/98
$354,574.38 $
(66,485.84)
$1,125.170.92
23.95% $
68,997.21
Evergreen's Total Equity as
of 6/30/98
$213.478.81
Additions include:
$ 300,000.00 from operating revenue
$ 54,574.38 interest earnings
Funds Spent:
Per attached
REPLACEMENT FUND - FY 98 TOTAL BUDGETED:
$246,000.00
EFFLUENT
PIPE REPAIR - $60,000 BUDGETED
Date
P.O. #
Cost
Vendor
Comments
9/5/97
None
2,655.60
M & M
Dig up at Reaeration Basin
9/5/97
None
2,800.00
M & M
Engineering
9/9/97
36941
790.43
Western Utility
Hydrant
1/16/98
None
673.26
Water Dept.
Replace defective hydrant
1/28/98
39024
32.96
Photo Video-
Photos-Fermenter Unit
$
6,952.25
BIOCELLS
- ELECTRIC ACTUATORS AND DO PROBES - $31,000 BUDGETED
8/20/97
36885
6,688.20
PCE Pacific
Electronic actuators
8/20/97
36884
12,700.00
Pt. 4 Systems
DO probes
12/10/97
38286
292.00
Dana Kepner
Gaskets
11/21/97
38239
6,670.00
Kai Electric
Wiring Actuators
12/30/97
39003
132.00
Kai Electric
Hook up Actuators
$
26,482.20
DILUTION WATER VALVE - $5000 BUDGETED
3119/98
39086
21.96
Pacific Steel
Aluminum Sheet
3/25/98
39091 —_
32.36
Bolt & Anchor
Bolts
3/10/98
39075
364.47
Familian
Valves/pipe
3/10/98
39074
340.00
Glacier Precast
Concrete Tank
3/10/98
39075
45.86
Familian
Valve box wrench
3/30/98
39099
14.75
Davis Pipe
Fittings
3/31/98
39558
9.90
Weisman's
Tube, strap
3/31/98
39559
12.98
Cardinal
All Thread
3/31/98
39100
24.00
Glacier Concrete
8 thrust blocks
3/27/98
39097
21.25
Familian
Couplings, gaskets
1/16/98
39060
200.00
Whitney - ISCO
Mag meter heater
4/5/98
39060
3,144.11
Whitney - ISCO
Meter
5/4/98
None
563.50
Water Dept.
Dig hole for concrete tank
5/4/98
39583
27.87
Cardinal
Weed block cloth
5/1/98
39581
13.76
Western Ace
Foam, brushes
5/5/98
39584
30.24
Weaver
Shale
3/27/98
39097
89.12
Familian
Hangers
6/1/98
39621
16.30
Gen Sht Mtl
Sun guard
3/18/98
39082
545.63
Kai Electric
Wiring
$
5,518.06
DIGESTER FACILITY - $150,000 BUDGETED
9/5/97
None
9,266.79
M & M
Engineering
11/1/97
None
5,945.82
M & M
Engineering/Gas Room Work
2/11/98
39041
166.89
Molerway Frt
Gas Regulator evaluation
2/20/98
39042
245.00
Whessoe Varic
Regulator Repair
2/3/98
39023
382.66
Kai Electric
Hook up electric actuator in Gas Room
4/30/98
None
117.60
Daily Interlake
Public Hearing
5/18/98
None
159.60
Daily Interlake
Advertise
6/22/98
None
10,355.69
M & M
Coating Specifications; Bid book
6/22/98
None
893.28
M & M
Coating Specifications; Bid book
$
27,533.33
TOTAL SPENT $ 66,485.84
1997
WWTP... FISCAL YEAR 1997
Prepared: 8/6/97
Amy Robertson
Wages/fica/medt/wc/unemp.
$
195,131.35
Finance Director
Overtime
$
14,510.39
Health Ins.
$
28,328.71
PERD
$
13,082.63
Office Supplies
$
488.85
Small office equip
$
200.40
Computer supplies —
$
249.98
Safety equip
$
1,158.40
Lab supplies
$
3,854.46
Janitorial Supplies
$
10.75
Alum
$
4,874.11
Chemicals
$
15,892.29
Other supplies
$
3,169.49
Gas & Oil
$
5,531.63
Consumable tools
$
5,300.86
Postage & freight
$
458.28
Licenses & fees
$
4,539.00
Dues
$
235.00
Electricity
$
164,716.20
Water
$
1,686.60
Natural Gas
$
26,663.19
Telephone
$
3,096.35
Lab Service
$
3,760.64
Auditing
$
1,666.62
Contract Serv-Glacier Gold
$
101,754.42
Consultants -NW automation
$
3,168.30
Training materials
$
316.75
Equip maint
$
49,536.45
Building maint.
$
1,611.58
Radio
$
89.00
School & Travel
$
1,609.79
Medical services
$
142.00
Prop & Liab. Ins.
$
24,591.94
Central Garage
$
5,000.00
Admin. Transfer
$
76,162.00
Data
$
4,477.81
Total Operating Expenses
$
767,066.22 x 0.2145 $ 164,564.46 $
0.98 per thousand gallons
Replacement
$
300,000.00 x 0.2145 $ 64,361.25 $
0.38 per thousand gallons
Annual cost to Evergreen
Debt service / Evergreen 22 $
Evergreen Flows
Total Kalispell Flows
124, 824.26 annual
168.092,700 21.45%
783,512,000
$ 228,925.71 $ 1.36 per thousand gallons
$ 10,402.02 per month
fy97evgr.xls