* Agenda & MemoREGULAR CITY COUNCIL MEETING
COUNCIL CHAMBERS - CITY HALL
ROLL CALL
PLEDGE OF ALLEGIANCE
AGENDA APPROVAL
I. Consent Agenda Approval
A. Council Minutes - Regular Meeting August 3, 1998
Council Minutes - Special Meeting August 10, 1998
B. Approval of Claims per Payables Register $485,434.50
7:00 P.M. MONDAY
August 17, 1998
2. Hear the Public (Please see the back of agenda for Manner of Addressing the Council)
Jim Sappington Presentation
3. Resolution 4429- Adopting Municipal Record Retention Schedule
4. Ordinance 1290 - Zone Change - Ivan & Marian O'Neil - 2nd Reading
5. Ordinance 1291 -Building Fee - I st Reading
6. Ordinance 1292 - Zoning Fee - I st Reading
7. Ordinance 1293 - Salary - I st Reading
8. Evergreen Sewer Rate Approval
9. Council Comments/Information/Questions (no action)
Reasonable accommodations will be made to enable individuals with disabilities to attend this
meeting. Please notify Theresa White, Clerk of Council at 758-7756.
FOR YOUR INFORMATION
ISO Meeting with Terry Phillips - August 19, 1998 at 3:00 p.m.
Audit Exit Conference - August 24, 1998 at 9:30 a.m.
Police Workshop - August 24, 1998 at 7:00 p.m.
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AGENDA MEMORANDUM
AUGUST 17, 1998
TO: Mayor and City Council
FROM: Glen Neier, City Attorney
Agenda Item No 1. Consent Agenda — Included in your packet is
the Consent Agenda, consisting of the
following:
A) The Council Minutes of the Regular City Council
Meeting of August 3, 1998 are included for your
review and approval.
B) The Council Minutes of the Special City Council
Meeting of August 10, 1998 are included for your
review and approval.
C) The Approval of Claims per Payable Register in the
Amount of $485,434.50 is included for your review
and approval.
Agenda Item No. 2. Hear the Public
Jim Sappington — Real Estate Review
Agenda Item No. 3. Resolution No. 4429 — Adopt Municipal Record
Retention Schedule
The City of Kalispell generates documents at the rate of
600,000 pages per year. Management, retention and disposition
of the records has become problematic for the City of
Kalispell, and for that matter, other cities in Montana. The
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Post Office Box 1997 • Kalispell, Montana 59903-1997
Telephone (406) 758-7700 • FAX (406) 758-7758
Montana Local Government Records Committee under Title 2,
Chapter 6, Part 4, Montana Code Annotated, has authority to
prohibit the destruction of records by local governments. The
Committee, pursuant to Section 2-6-403, MCA, has developed a
Municipal Records Schedules book which establishes a retention
and disposition schedule for categories of records for which
a disposal request is not required. Resolution No. 4419 adopts
by reference the Municipal Records Schedules compiled by the
Montana Local Government Records Committee. A motion to adopt
Resolution No. 4429 is appropriate.
Agenda Item No 4. Ordinance No. 1290 — Zone Change — Ivan and
Marian O'Neil
Ivan and Marian O'Neil have applied for a zoning map amendment
on three (3) tracts of land located between 3rd and 5th Avenues
East, generally East of the Outlaw Inn and North of Western
Building. The property is currently zoned Low Density
Residential Apartment, RA-1. The O'Neil's desire to re -zone
the property to General Business, B-2. B-2 zoning would
authorize a more intense use of the property for commercial
purposes than is allowed under the RA-1 designation. FRDO
reviewed the application and recommended approval (KZC-98-2).
The City -County Planning Board and Zoning Commission
recommended approval of the zoning amendment after altering
Finding of Fact # 2, to reflect the marginal ability of the
road system to handle traffic generated from development of
the property. Ordinance No. 1290 passed let reading at the
August 3, meeting. Passage of a motion to approve Ordinance
No. 1290 would be appropriate.
Agenda Item No. 5. Ordinance No. 1291 -- Building Fee — First
Reading
During the budget process the Council determined that charging
expenses for zoning administration to the Building Department
was probably not advisable under current law. This office and
the Building Department have prepared Ordinance No. 1291 which
reduces the fee charged for a building permit within the City
of Kalispell and within the jurisdictional area of the
Kalispell Building Department by 20%. We believe that such a
reduction will not permanently damage the Building Depart-
ment's reserve and will serve as a relief to possible action
establishing a zoning fee for construction of buildings within
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the City of Kalispell, under Ordinance No. 1292. The Council
after discussion may want to pass a motion adopting Ordinance
No. 1291 and reduce the building permit fee.
Agenda Item No. 6. Ordinance No. 1292 — Zoning Fee
Staff, in connection with reducing the building permit fee by
20%, is recommending that the City institute a zoning fee of
20% of the building permit fee for construction of buildings,
only, within the corporate limits of the City of Kalispell. We
do not feel that such a fee will fund the entire Zoning
Administration Office, but it will provide a substantial
amount of funds, perhaps as much as $25,000 to assist in the
operation. Shortfalls may be assigned to General Fund
appropriations. In light of uncertainty connected with this
program we will constantly monitor the income/expenses of the
zoning function and recommend changes as they may be required.
Staff recommends that we adopt the approach for perhaps a year
subject to constant evaluation. A motion to adopt Ordinance
No. 1292 is appropriate.
Agenda Item No 7. Ordinance No. 1293 — Salary Ordinance
The AFSCME employees became entitled to a salary increase of
approximately 25� per hour on July 1, 1998. The staff has
recommended a salary range increase of 5% for appointed
officers, supervisors and other salaried employees. A range
increase does not, automatically, result in an increase in
compensation for any employee, but merely increases the range
available for pay. The last adjustment to the range was
accomplished in 1995. Finally, Mike Baker has suggested
certain adjustments to the recreational department crew
salaries which are comprised of Summer employees working in
park maintenance and recreational programs. The changes
include raising Park Maintenance, Park Labor, Camp Counselor,
and Head Counselor by 50� per hour, establishing a
Recreational Aide I paying $6.50 and Recreational Aide II at
$7.50 per hour, and lowering the pay for an Office Aide from
$6.00 to $5.15. The Parks Department is having a difficult
time in retaining and assuring the return of good employees
because competing private landscapers and groundskeepers pay
up to a $1. 00 more per hour than the City does. The Salary
Ordinance included in your packet reflects the required and
recommended changes, at this time necessary, to reflect
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current conditions. Subsequent salary ordinances will be
needed when contract negotiations with the Police and Fire
bargaining units are complete. After consideration of the
proposed changes the Counsel may desire to adopt Ordinance No.
1293.
Agenda Item No - a- Evergreen Sewer Rate Approval
Included in your packet are documents compiled by the Finance
Director analyzing the charges to be levied by the City on
Flathead County Water & Sewer District #1 — Evergreen for
treatment of sewage by the City's waste water treatment plant.
The charge is made pursuant to an Interlocal Agreement between
the City and the District dated July 25, 1990 and a subsequent
Addendum, dated June 24, 1996. Sewer rate adjustments for
flows contributed by the District are adjusted yearly
retroactive to July 1 of the calendar year. The rate has
increased substantially which is perhaps primarily due to the
mild weather which resulted in lower infiltration rates within
the City and a slight increase in District flows. A motion to
approve the rate should be approved by the Council.
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