07. Authority to Bid - Samaritan House Phases III & IVDATE:
TO:
FROM:
SUBJECT:
July 1, 1998
0IR
tNA
Glen Neier, City Attorney/Interim City Manager
Susan Moyer, PECDD Housing Manager
Samaritan House - Phases III and IV
Phases III and IV are to do the exterior renovation to the existing shelter building and the newly
acquired four plexes directly across the street. In addition to the exterior work, the actual site
development of paving, fencing and landscaping will be completed. By bidding the work at this
time, the construction should be completed prior to the onset of winter. The interior renovation
will be bid out late this Fall and work undertaken during the winter.
cc: Theresa While, Clerk of Council
c:\Samaritan House\Council\Phases III & IV
Post Office Box 1997 • Kalispell, Montana 59903-1997
Telephone (406) 758-7700 • FAX (406) 758-7758
98-813
INVITATION FOR BIDS
SAMARITAN HOUSE
PHASE III & IV
Kalispell , Montana
Sealed bids will be received until 2:30 P.M. local time July 24, 1998 at the City Hall of Kalispell, 312 First
Ave. East, (P. O. Box 1997) Kalispell, Montana and after that time no other bids will be accepted. Sealed
bids for SAMARITAN HOUSE PHASE III & IV will be publicly opened and read aloud at 2:30 P.M. on that
same day , by the City Manager. Bids will be awarded by the City Council at the Council Meeting on
August 3, 1998.
The Bids must be sealed in a manila envelope. The sealed envelope containing the bid must be plainly
marked "Bid for the SAMARITAN HOUSE PHASE III & IV.", Kalispell, Montana, and contain the name of
the Contractor.
Bids shall be submitted on the form provided with the Contract Documents. The General Contractor and
Subcontractors may secure documents at the office of Architects Design Group, No. 1 Sunset Plaza,
Kalispell, Montana, upon deposit of $100.00, refundable when returned within ten days in good condition
after the bid opening.
A bid guarantee of ten percent (10%) of the total Combined Base Bid shall be submitted with each bid and
shall be in the form of lawful monies of the United States, a cashiers check, bank draft or bid bond payable
to the City of Kalispell / Samaritan House or a satisfactory Bid Bond executed by an acceptable surety.
Said surety shall be guaranteed that the bidder will enter into the contract and furnish good and sufficient
bonds within ten (10) days of the award, said check or monies are to be forfeited to the said public
authority as provided by Montana Law.
No bidder may withdraw his bid for at least thirty (30) days after the scheduled time for receipt of bids.
A Performance Bond and separate Labor and Material Payment Bond, each in the amount of 100% of the
contract sum will be required of the successful contractor.
Each Contractor and Subcontractor will be required to have a certificate of registration from the
Employment Relations Division of the Montana Department of Labor and Industry in the proper
classification.
The Bidder's attention is directed to Section 37-71-204, 15-50-206 and 15-50-206 Montana Code
Annotated which require public Contractors to pay the State a sum equal to one percent (1 %) of the gross
receipts from all public contracts under certain specified conditions. The Owner shall withhold this 1% and
forward it on to the State Department of Revenue.
The Bidder's attention is directed to the Community Development Block Grant (CDBG) and HOME
Investment Partnerships Program Grant (HOME). Special Conditions which are part of the Bidding
Documents. Copies of the Disadvantaged Business Directory are available from the Montana Highway
Department.
Federal Prevailing wage rates are required for this project (copy attached). The contractor is required to
keep wage records to substantiate that prevailing wages have in fact been paid. The Contractor and their
subcontractors will be required to provide Certified Payrolls every two weeks throughout the project.
The Contractor is to furnish bonds insuring the payment of wages and fringe benefits as required by 39-3-
703 MCA and 18-2-201 MCA.
SAMARITAN HOUSE
98-813
The City of Kalispell / Samaritan House, the Owner, reserve the right to reject any or all bids, to waive
informalities, to consider or not consider any qualifications.
City of Kalispell / Samaritan House
Kalispell, Montana Advertised: July 12 & 19 , 1998
By----------
Theresa White - Clerk of Council
SAMARrFAIN HOUSE