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14. Award Bid - Digester and Fermenter Rehabilitation ProjectMEMORANDUM May 29,1998 N To: Glen Neier, City Attorney / Interim City Manager From: Jim Hansz, Director of Public W rks Subject: Bid results, WWTP Digester / Fermenter Rehabilitation Project Three bids for this project were received by the deadline of 2:30 PM May 29, 1998. The bidders and results of the bid opening are as follows: F. D. Thomas $352,763.00 Long Painting $459,071.00 Cascade Industries $540,636.50 The apparent low bidder is F. D. Thomas. Our past experience with this company is very favorable, therefore, barring any surprises in the bid analysis, I expect an award recommendation by our engineer upon completion of the bid analysis. The engineer's preliminary estimate for this work was approximately $280,000.00. Budget available in the current FY for this project is $371,526.00. Funds for the project are available. However, we believe there are areas within the bid where savings may be negotiated. Therefore, any award recommendation to Council is likely to include a request to authorize staff to negotiate the most favorable final price for the work with the successful bidder. We believe this to be in the best interest of the City. Copies of each bid are included for the Council's information. Post Office Box 1997 • Kalispell, Montana 59903-1997 oil' III I Telephone (406) 758-7700 • FAX (406) 758-7758 PROPOSAL FOR THE DIGESTER AND FERM`ENTER REHABILITATION PROJECT KALISPELL WASTEWATER TREATMENT PLANT KALISPELL, MONTANA Date: Sh? 91 R s To: City Manager, Honorable Mayor & City Council City of Kalispell Kalispell, Montana 59901 The Bidder, having examined the plans and the specifications with related documents and the site of the proposed work, and being familiar with all of the conditions surrounding the construction of the project including the availability of materials and labor, hereby proposes to furnish all labor, materials, and supplies, and to construct the project in accordance with the contract documents, within the time set forth therein, and at the prices stated below. These prices are to cover all expenses incurred in performing the work required under the contract documents, of which this is a part. The Bidder hereby agrees to commence work under this Contract on or before a date to be specified in a written "Notice to Proceed" of the Owner and to fully complete the project, and to pay liquidated damages at the rate stipulated for each calendar day of delay. Bidder acknowledges receipt of the following addendum: The bidder agrees to perform all the improvements described in the specifications and shown on the plans, for the prices shown on the following Bid Sheets. It is an express condition of the Contract that the performance of the Owner is contingent upon funds being available by the Owner in a sufficient amount to pay for the improvements covered hereby and that if such funds are not available, the Owner shall be under no obligation to perform under the Contract. The Owner expressly and specifically reserves the right to reject any and all bids, to eliminate schedules, to construct schedules with city forces and to negotiate any or all schedules with the lowest, responsible Bidder. Page 1 of 3 BID SCHEDULE DIGESTER AND FERIMENTER REHABILITATION PROJECT The Owner is requesting bids for digester and fermenter rehabilitation work at the Kalispell Wastewater Treatment Plant. The price for all of the work specified herein shall be included in the bid items listed below. The Bidder shall fill in all blanks for unit Prices, Total Price and the Total Bid Amount. The quantities (ft2) indicated for Fermenter Rehabilitation Types A, B and C are approximate. The actual quantities may be greater than or less than those indicated. After the contract has been awarded and the Fermenter has been sandblasted, the Engineer will mark the actual areas for Rehabilitation Types A, B and C. Adjustments to increase or decrease the contract amount will be based on the unit prices bid below. The Owner reserves the right to award the Contract based on a combination of price, schedule and experience, which in the Owner's judgement, represents the best interests of the City of Kalispell. BID DESCRIPTION QUANTITY UNIT PRICE TOTAL PRICE ITEM 1 Mobilization, Demobilization 1 lump sum $ & Insurance 2 Secondary Digester and 1 lump sum $ SO, 60c> Fermenter Cleaning 3 Fermenter Rehabilitation Type 400 ft'' o� S/ft' $ �t7. EOa `�- A 4 Fermenter Rehabilitation Type 1,100 ft' 12 S/ft- $ ' 7 S-0 B 5 Fermenter Rehabilitation 1,650 ft'`� S/ft' $ 10 3 3 Type C 6 Primary Digester Rehabilitation 1 lump sum $ 55 , Z CID and Coating 7 Secondary Digester Steel 1 lump sum $ �T Cover; Removal, Rehabilitation, Installation and Coating (2 covers) Page 2 of 3 BID DESCRIPTION ITEM 8 Sludge Removal, Tank Cleaning, Sludge Transport and Surface Spreading on Owner's Application Site 9 Removal of Existing Ballast Shelf Tie Rods and Installation of New Tie Rods QUANTITY UNIT PRICE TOTAL PRICE lump sum $ 3CO qoo lump sum $ I r 10 000 TOTAL BID AMOUNT IN WORDS -TeKEE �br4) f-13 Add- E;PTY -TWO A,3() saver 40+.SIY2.E ASZS i 7VQtrE: The bid sheets shall not be removed from this document. The entire document shall be submitted as a bid. Enclosed herewith is a in the amount of 10,l APL>iL Dollars, which the undersigned agrees is to be forfeited to and become the property of the City of Kalispell, Montana as liquidated damages, should this proposal be accepted and the contract awarded to the Contractor and the Contractor fails to enter into a contract in the form prescribed and to furnish the required bond within ten (10) calendar days of Notice of Contract Award, but otherwise this bid security shall be returned to the undersigned upon the signing of a contract and furnishing of Bond. zt�19t) F_h e Firm 0, is t,-� Mailing Addre: Contractor Authorized Signature -� Phone Number Page 3 of 3 PROPOSAL FOR THE DIGESTER AND FERMENTER REHABILITATION PROJECT KALISPELL WASTEWATER TREATMENT PLANT KALISPELL, MONTANA Date: To: City Manager, Honorable Mayor & City Council City of Kalispell Kalispell, Montana 59901 The Bidder, having examined the plans and the specifications with related documents and the site of the proposed work, and being familiar with all of the conditions surrounding the construction of the project including the availability of materials and labor, hereby proposes to furnish all labor, materials, and supplies, and to construct the project in accordance with the contract documents, within the time set forth therein, and at the prices stated below. These prices are to cover all expenses incurred in performing the work required under the contract documents, of which this is a part. The Bidder hereby agrees to commence work under this Contract on or before a date to be specified in a written "Notice to Proceed" of the Owner and to fully complete the project, and to pay liquidated damages at the rate stipulated for each calendar day of delay. Bidder acknowledges receipt of the following addendum: j The bidder agrees to perform all the improvements described in the specifications and shown on the plans, for the prices shown on the following Bid Sheets. It is an express condition of the Contract that the performance of the Owner is contingent upon funds being available by the Owner in a sufficient amount to pay for the improvements covered hereby and that if such funds are not available, the Owner shall be under no obligation to perform under the Contract. The Owner expressly and specifically reserves the right to reject any and all bids, to eliminate schedules, to construct schedules with city forces and to negotiate any or all schedules with the lowest, responsible Bidder. Page 1 of 3 BID SCHEDULE DIGESTER AND FERIMENTER REHABILITATION PROJECT The Owner is requesting bids for digester and fermenter rehabilitation work at the Kalispell Wastewater Treatment Plant. The price for all of the work specified herein shall be included in the bid items listed below. The Bidder shall fill in all blanks for Unit Prices, Total Price and the Total Bid Amount. The quantities (ft2) indicated for Fermenter Rehabilitation Types A, B and C are approximate. The actual quantities may be greater than or less than those indicated. After the contract has been awarded and the Fermenter has been sandbla--ted, the Engineer will mark the actual areas for Rehabilitation Types A, B and C. Adjustments to increase or decrease the contract amount will be based on the unit prices bid below. The Owner reserves the right to award the Contract based on a combination of price, schedule and experience, which in the Owner's judgement, represents the best interests of the City of Kalispell. BID DESCRIPTION" QUANTITY UNIT PRICE TOTAL PRICE ITEM 1 Mobilization, Demobilization 1 lump sum $ n & Insurance 2 Secondary Digester and 1 lump sum Fermenter Cleaning 3 Fermenter Rehabilitation Type 400 ft2 go $/ft2 $ , A 4 Fermenter Rehabilitation Type 1,100 ft2 i�,2•L $/ft2 �15�� Oa $� B 5 Fermenter Rehabilitation 1,650 f12 CeAr-1 $/ft2 $���v _ Type C 6 Primary Digester Rehabilitation 1 lump sum $ O C7 and Coating 7 Secondary Digester Steel 1 lump sum Z��=-�L Cover; Removal, Rehabilitation, Installation and Coating (2 covers) Page 2 of 3 BID DESCRIPTION QUANTM UNIT PRICE TOTAL PRICE ITEM 8 Sludge Removal, Tank 1 lump sum $ Cleaning, Sludge Transport and Surface Spreading on Owner's Application Site 9 Removal of Existing Ballast 1 lump sum $ &-Z ZZ d Shelf Tie Rods and Installation of New Tie Rods MILOX911W1.31 (910916191MAW91,114 The bid sheets shall not be removed from this document. The entire document shall be submitted as a bid. Enclosed herewith is a Ao %3©it//� in the amount of T -5, %7. %O Dollars, which the undersigned agrees is to be forfeited to and become the property of the City of Kalispell, Montana as liquidated damages, should this proposal be accepted and the contract awarded to the Contractor and the Contractor fails to enter into a contract in the form prescribed and to furnish the required bond within ten (10) calendar days of Notice of Contract Award, but otherwise this bid security shall be returned to the undersigned upon the signing of a contract and furnishing of Bond. Date ' Fi Mail' ���Phone Number 2M 763 &q433 Signature Page 3 of 3 PROPOSAL FOR THE DIGESTER AND FERMENTER REHABILITATION PROJECT KALISPELL WASTEWATER TREATMENT PLANT KALISPELL, MONTANA Date: MAY Z9 , 1998 To: City Manager, Honorable Mayor & City Council City of Kalispell Kalispell, Montana 59901 The Bidder, having examined the plans and the specifications with related documents and the site of the proposed work, and being familiar with all of the conditions surrounding the construction of the project including the availability of materials and labor, hereby proposes to furnish all labor, materials, and supplies, and to construct the project in accordance with the contract documents, within the time set forth therein, and at the prices stated below. These prices are to cover all expenses incurred in performing the work required under the contract documents, of which this is a part. The Bidder hereby agrees to commence work under this Contract on or before a date to be specified in a written "Notice to Proceed" of the Owner and to fully complete the project, and to pay liquidated damages at the rate stipulated for each calendar day of delay. Bidder acknowledges receipt of the following addendum: The bidder agrees to perform all the improvements described in the specifications and shown on the plans, for the prices shown on the following Bid Sheets. It is an express condition of the Contract that the performance of the Owner is contingent upon funds being available by the Owner in a sufficient amount to pay for the improvements covered hereby and that if such funds are not available, the Owner shall be under no obligation to perform under the Contract. The Owner expressly and specifically reserves the right to reject any and all bids, to eliminate schedules, to construct schedules with city forces and to negotiate any or all schedules with the lowest, responsible Bidder. Page 1 of 3 BID SCHEDULE DIGESTER AND FERIMENTER REHABELITATION PROJECT The Owner is requesting bids for digester and fermenter rehabilitation work at the Kalispell Wastewater Treatment Plant. The price for all of the work specified herein shall be included in the bid items listed below. The Bidder shall fill in all blanks for Unit Prices, Total Price and the Total Bid Amount. The quantities (ft) indicated for Fermenter Rehabilitation Types A, B and C are approximate. The actual quantities may be greater than or less than those indicated. After the contract has been awarded and the Fermenter has been sandblasted, the Eneineer will mark the actual areas for Rehabilitation Types A, B and C. Adjustments to increase or decrease the contract amount will be based on the unit prices bid below. The Owner reserves the right to award the Contract based on a combination of price, schedule and experience, which in the Owner's judgement, represents the best interests of the City of Kalispell. BID DESCRIPTION QUANTITY UNIT PRICE TOTAL PRICE ITEM 1 Mobilization, Demobilization 1 lump sum 00, 000.O0 c- Insurance 2 Secondary Digester and 1 lump sum S ko) J0U. OQOQ Fermenter Cleaning 3 Fermenter Rehabilitation Type 400 ft' ---3 S/ft'- s_0 A 4 Fermenter Rehabilitation Type 1,100 ft2 30,:36 S/ft2 S B 5 FermenterRehabilitation 1,650ft2 .Z%. S/ft2 S' Type C 6 Priman Digester Rehabilitation 1 lump sum S 9 , Soo -bo and Coating 7 Secondary Digester Steel 1 lump sum SaB�,k/on'—o0 Cover; Removal, Rehabilitation, Installation and Coating (2 covers) Page 2 of 3 BID DESCRIPTION ITEM 8 Sludge Removal, Tank - Cleaning, Sludge Transport and Surface Spreading on Owner's Application Site 9 Removal of Existing Ballast Shelf Tie Rods and Installation of New Tie Rods TOTAL BID AMOUNT IN WORDS F QUANTITY UNIT PRICE TOTAL PRICE The bid sheets shall not be removed from this document. a bid. Enclosed herewith is a 13 1:AOAQ amount of J O % 0 F Bib Dollars, which the undersigned agrees is to be forfeited to and become the property of the City of Kalispell, Montana as liquidated damages, should this proposal be accepted and the contract awarded to the Contractor and the Contractor fails to enter into a contract in the form prescribed and to furnish the required bond within ten (10) calendar days of Notice of Contract Award, but otherwise this bid security shall be returned to the undersigned upon the signing of a contract and furnishing of Bond. lump sum 5 /a; 000,60 lump sum S S+ 1130, 00 The entire document shall be submitted as S/ !Pg C49619DE IMPO S-7-A t E5 N0ZrNW46-r, '- Date Firm _ `6/0:L Page 3 of 3 the 9