Loading...
3. Award Bid - Youth Athletic ComplexAgenda - April 6, 1998 AGENDA ITEM 3 - AWARD BID - YOUTH ATHLETIC COMPLEX BACKGROUNDICONSIDERATION: I have enclosed the bid tabulation sheets for the bids received for the ball complex. We received six (6) bids with LHC, Inc. presenting the low bid. The base bid was lower than the final Engineer's estimate. However, the bids are higher than the targeted $1,000.000.00 minus previous expenditures that you discussed and desired at the January 20 Council meeting. At that meeting a motion was made to spend up to $1,000.000.00 to include that amount of expenditure made to date and requirements of the State Lease. The original intent of this project, as a minimum, was to replace 10 fields. The design is for the basic infrastructure (irrigation system, well, grading, sewer and street improvements) as well as softball pods and major pods(10 fields total). This is the base bid of $1,209,857.00. Historically this project has evolved from an $800,000 + concept (not specific to land or actual improvements) to a presentation to the Council of an 18-field or a 26-field project. At that presentation, the Council voted for the 26-field project due to the difference in the unit cost of improvements and the desire to build for the long term future of the complex. All Staff work and direction was based upon making this project work. At that time commitments for the lease, street improvements, fencing, etc., was built into the project without the funding coming directly from "TIF Project Funds (i.e. street improvement from gas tax or water line extension by City crews.) "TIF" funding was to go directly to the construction and design of the improvements for the ballfields. Prior to the January, 1998 decision, the City Council on December 15, 1997, approved an agreement with Kidsports to clarify the commitments by the Council for the prior two years and to confirm the plans to proceed with a ballfield complex. In that agreement there was a $1,000.000 funding commitment for the planning and development of the complex. The agreement also stated the cost for 4 Mile Drive improvements or the intersection improvement shall not be included within the $1,000.000.00 commitment. The base bid includes items 201, 202 and 203 for the 4 Mile Drive improvements which totals $99,686.00, Should this be deducted from the base bid, the base bid would then be $1,110,171.00. The improvements to the road would be a Gas Tax project. Water main extensions, if payed from water utilities, would then reduce this a minimum of $23,631.50 leaving a base project cost of $1,086,540.00. This is for construction costs only. Agenda - April b, 1998 FINANCING ALTERNATIVE: As indicated on the Financial Sheet titled "Fund 2185 Airport/Ballfields-"TIF" we currently have $1,214,477.05 available. We conservatively estimate that we will have a total of $1,225,000.00 available during the construction phase due to interest earned (even with the cash flow reduction). With the suggested transfer of the 4 Mile Drive improvement and water main improvements, we have sufficient funds for the 10 field scenario ($1,272,485 - $123,317 = $1,149,168) as well as the 11 field scenario ($1,351,212 - $123,317 = $1,227,895). FUND 2185 AIRPORT / BALLFIELDS- TIF As of April 1, 1998 Revenue: S 736,729.00 Haven Field S 742,103.00 Daley Filed S 32,339.03 Interest Earnings S 1,997.27 County Taxes S 1,513,168.30 Expenditures: Ballfields Airport S 24,558.85 Timmereck S 64.76 Citizen Title -taxes Timmereck S 1,277.69 Tetra Tech -environmental assessment/Timmereck S 703.00 Citizen Title-tiltle search/Timmereck S 973.10 Co. Treasurer -taxes S 20,196.22 Escrow services-Timmereck S 500.00 Team Consulting S 121,159.36 Carver Eng. (6) S 3,500.00 Grosswiler S 7,616.00 Dept. of Natural Resources -bid deposit for lease S 685.00 Ringquist signs (2) S 468.00 Clerk & recorder - record of ordinance S 1,327.20 Interlake (4) S 446.50 Insty Prints S 35,979.50 Sitescape (6) S 2,598.87 Tetra Tech -environmental assessment/Haven & Daley S 4,522.50 Clete Daily -traffic study for ballfields S 3,038.75 Smith Surveying-ballfields S 4,811.55 Sands Surveying -Topo /ballfields (2) S 65.80 Paper Chase (3) S 4,200.00 Hall-Widdoss & Co.-Ballfield appraisal (2) $ 877.00 Jerry Lipp S 1,792.80 Interest Expense -loan from Sewer Fund S 181,827.66 S 59,534.79 S 1,214,477.05 Cash available S 57,328.80 Cash reserved for Timmereck 2185rcap.xls4/l/1998 Agenda - April 6, 1998 OPTION I: To fulfill December 1997 Kidsports Agreement 10 Fields - Base Bid Construction Hook-up Fees Construction Engineer 4% Contingency 50/c 4 We Deduction *Build 10 fields $1,152,885 16,000 46,000 57,600 $1,272,485 99,686 (Pay from Gas Tax) $1,172.799 *City's responsibility for 4 We Drive from other funds *Fulfills agreement with Kidsports *Doesn't replace the Babe Ruth Field (Items 601 A, 602A, 701 A, 702A, 703A = $72,327) A. If this is added for the 1 I h field 1. All fields are complete as expected 2. Kidsports will complete items 704A, 705A, 707A = $12,702 value *Overruns your January 1998 limits Agenda - April 6,1998 OPTION II: To fulfill Council limits established January 20, 1998 Limits set at no more than $1,000,000.00 to include previous expenditures and lease requirements. Estimated available for construction = $800,000.00. This option will allow selected earthwork and infrastructure to be completed. However, as pointed out in the engineer's letter, this would not include final grading, irrigation or field construction. There would be no athletic fields built with this option. Nor replacement fields would be available for next season. Agenda - April 6, 1998 OPTION III: To make the project work, to fulfill prior commitment, to ensure fields playable for next season. *Enables City to replace fields that are or have been removed. *Enables City to fulfill commitments made over last three (3) years. *Enables ballfield construction to take place on a timely basis - fields would be in place for next season's playing. *Enables Kidsports to begin their efforts to expand/improve the Youth Complex. *Fulfills one of 1996 Council's Top Priority Goal and Target. *Fulfills one of 1998 Council's Top Priority Goals. *Enables City to conform to December 1997 Kidsports Agreement. *Requires additional commitment by Council above the January 20, 1998 limit. Finance Option for Consideration Construction - Base Bid Bid Items 201, l 03 Deduct 4 Mile Drive Improvements Bid Items 208, 209, 210 Deduct Water Main Total From "TIF" Bid Items 406, 407, 410 Deduct Kidsports Responsibility Plus Power Company Hook -Up Fees Plus Construction Engineer 4% Contingency Payfrom $1,209,857 ("TIF" Funds) (� n ) S 1,086,540 C 56.972 S1,029,568 16,000 42,000 5% 52,000 - Budget Total from "TIF" S1,139,568 Agenda - April 6, 1998 OPTION IV: Same as Option III with the addition of Babe Ruth field improvements Total 11 fields Total City Responsibility Option III $1,139,568 Add Items 601 A, 602A, 701 A, 702A, 703A 72,327 City Responsibility Based on Current Bids $1,211,895 *Completes all replacement fields *Allows cost savings due to current bid levels Agenda - April 6, 1998 RECOMMENDATION: The bottom line of this project is here! What does the Council want to do? This is a classic policy decision! I believe we have sufficient funding to justify the expenditure for an 11 field project. To fulfill prior commitments of the former City Council, prior agreements, expectations and most importantly, to provide a complex to service today and future generations of Kalispell youth activities, I highly recommend we move forward with this project under Option IV, the 11 field scenario. This will require the City to use additional funds for the project (could be from Gas Tax, water funds, or the sale of the balance of Daley Fields ground.) ACTION REQUIRED: A motion is required to authorize the contract to be signed by the Manager. If you do not want to proceed then no action is required. However, for the record, if you do not want to proceed, I would suggest a motion to reject the bids. *As a reminder, as we have indicated to you, this project is time sensitive. Without a positive vote at this time to proceed, we will not have fields seeded in a timely fashion (June) to allow play for the 1999 season. C Carver Engineering, Inc. Consulting Engineers Civil Memo to: Clarence Krepps, City Manager structural City of Kalispell Environmental From: Andrew J. Hyde P.E. - Carver Engineering Ask Date: April 3, 1998 Subject: Kalispell Youth Athletic Complex Result of Bid Opening - Overall Construction Project Budget Bids for the construction of the initial phase of the Youth Athletic Complex were opened on March 27, 1998. Attached is a copy of the tabulation of bids. The base bid included earthwork for all but the soccer fields, infrastructure, and irrigation system installation and field construction for 10 (5 softball and 5 Pee Wee Majors) fields. Alternate bid prices were also solicited for construction of an eleventh field (the 300' Babe Ruth field) and for earthwork in the soccer fields. The lowest base bid was submitted by LHC at $1, 209, 857. My estimate for the base bid work was $1, 364, 742. LHC's bid prices to construct the alternate Babe Ruth field total $72,327. The base bid was divided into four separate categories, earthwork, infrastructure, irrigation and field construction. The earthwork and infrastructure are required before the irrigation systems and field construction can be done. LHC's base bid prices for earthwork and infrastructure are $240,182 and $559,654, respectively. The total cost of these two categories alone is $799,836. You've asked what could be built for $800,000. The answer to that question is that most of the earthwork and infrastructure improvements could be built, but the finish grading, irrigation and field construction would not be possible. No athletic fields could be built if funding is limited to that amount. Kids Sports have indicated that they can contribute the construction of dugout pads and dugout covers and final grading and seeding of the dryland areas within the base bid area. This work totaled $56,972 in LHC's bid. We have spoken with LHC and they have indicated that they would agree to have this work deleted from the contract if the project is awarded to them. Our discussions earlier this week indicate that the preferred project would include building all 11 fields, although the realities of available funding will likely limit the project to something less: The construction cost and overall recommended project budget for both the 10 field and 11 field projects are calculated in the tables on the next page. 10 Field Construction Costs Element Cost Construction - Base Bid $1,209,857 Deduct Pads, Covers & Dryland Seeding ($56,972) Total Construction Cost $1,152,885.00 10 Field Recommended Overall Budget Component Cost Construction $1,152, 885 Estimated Power Comp. Hookup Fees $16,000 Construction Engineering (est. 3-4%) $46,000 5 % Contingency (Optional) 57,600 Total Overall Project Budget $1,272,485.00 11 Field Construction Costs Element Cost Construction - Base Bid $1,209,857 Add Babe Ruth Construction $72,327 Deduct Pads, Covers & Dryland Seeding ($56,972) Total Construction Cost $1,225,212.00 11 Field Recommended Overall Budget Component Cost Construction $1,225 ,212 Estimated Power Comp. Hookup Fees $16,000 Construction Engineering (est. 3-4%) $49,000 5% Contingency (Optional) 61,000 Total Overall Project Budget $1,351,212.00 BASE BID ITEM DESCRIPTION UNIT UANTITY 1011 GRADE BASE BID AREA LS 1 201 4 MILE DRIVE 0-71.3+60 LS 1 2021 4 MILE DRIVE 3+60-11 +94 LS 1 2031 4 MILE DRIVE 11-94-15+00 LS 1 2041 BALLFIELD ROAD LS i 2051 PARKING LOT B LS 1 2061 PARKING L07 E LS I 207 IRRIGATION ROAD LS I 208 8' WATER MAIN LF 1,050 209 8' GATE VALVE EACH 2 2101 6' HYDRANT . GV & TEE EACH 2 2111 4' WATER MAIN LF 1.350 212 4' GATE VALVE EACH 3 213 2' WATER SERVICE PIPE LF 1.300 214 2' WATER SERVICE EACH 5 215 4" PRESSURE SEWER MAIN LF 1.350 216 3' PRESSURE SEWER MAIN LF 425 217 2' PRESSURE SEWER MAIN LF 1.255 218 PRESSURE SEWER SERVICE EACH 5 219 6' SURFACE DRAIN TRENCH LF 3.000 =0 6' SEALED DRAIN TRENCH LF 2,150 221 6' STORM DRAIN LF I50 = 12' STORM DRAIN LF 1,080 2231 CATCH BASIN EACH 4 224 AREA DRAIN EACH 28 °25 DRAINAGE SWALE LF 1.000 226 EROSION CONTROL LS 1 227 SLOPE STABILIZATION SY 34,000 228 DRILL 10" WELL VF 450 229 10" CASING VF 450 230 DRIVE SHOE EACH I I 231 PERFORATE CASING VF 75 232 DEVELOP WELL HOUR 24 233 WELL PUMP TEST HOUR 24 234 PITLESS ADAPTER LS I 235 WELL PUMP, PIPE & CABLE LS 1 236 SEAL. GROUT & DISINFECT LS 1 237 UTILITY TRENCH LF 3.155 238 2' CONDUIT LF 1.905 239 3' CONDUIT LF 3.420 240 4' CONDUIT LF 1.640 241 ELECTRICAL VAULT EACH 3 242 WELL ELECTRICAL SERVICE LS 1 2431 SCOREBOARD CONDUITS EACH 2 ENGINEER'S ESTIMATE UNIT PRICE I TOTAL EST S 300.000 1 S 300.000 s 25.050 S 25.050 s 15.000 s 15.000 s 9.500 s 9.500 s 35.000 S 35.000 S 122.845 S 122.845 s 73 230 S 7 3.2 30 s 500 $ 500 s 20 S 21.000 s 800 S 1,600 s 2.500 s 5.000 S 12.50 S 16,875 S 500 s 1.500 s 7.50 S 9.750 s 900 S 4.000 S 12.00 S 16.200 s 11.00 s 4.675 s 9.00 S 11.295 S 1.400 S 7.000 S 7.50 $ 22.500 S 6.00 S 12.900 s 7.00 S 1.050 s 15.50 s 16.740 s 850 s 3.400 s 250 S 7.000 S 1.50 S 1,500 s 20.000 S 20.000 s 2 S 68.000 S 46.50 S 20.925 S 18.50 S 8.325 S 400.00 S 400 s 55.00 S 4,125 S 250.00 S 6.000 $ 100.00 s 2.400 S 5.000.00 S 5,000 S 18,000 S 18,000 s 2.000 S 2.000 s 3.00 S 9.465 S 1.25 S 2.381 S 1.75 S 5.985 S 2.00 $ 1280 S 1.250 s 3,750 S '.000 S 2.000 5 '_.000 S 4.000 KALISPELL YOUTH ATHLETIC COMPLEX BID TABULATION MARCH 27, 1998 LHC S s UNIT PRICE 240,182 36.911 TOTAL EST S 240.182 S 36.911 s 31921 S 33.921 S 28.854 S 28.854 s 37.205 S 37,205 S 44.195 S 44,195 s 52.038 S 52,038 s 310 S 310 s 16.75 S 17.587.50 s 781 S 1.562 s 2,241 S 4.482 s 11.70 S 15.795 S 563 S 1.699 s 11.10 S 14A30 s 416 S 2.080 s 12.20 S 16.470 s 13.70 S 5.823 s 9.70 S 12,174 s 492 S 2.460 s 8.90 S 26,400 S 7.35 S 15.803 s 7.15 S 1.073 s 11.00 s 11,880 s 608 S 2.432 s 414 S 11.592 s 0.60 s 600 s 19.659 S 19.659 S 1.20 S 40.800 s 47.00 S 21,150 s 19.70 s 8.865 s 400.00 S 400 s 69.00 S 5.175 S 195.00 S 4,680 S 196.00 S 4.704 S 7.495.00 S 7,495 S 28,695 S 28.695 S 3.210 S 1210 S 1.30 S 4.102 S 0.80 S 1.524 s 1.15 S 3.933 S 1.45 S 2.378 s 970 S 2.910 s 1.070 5 1.070 5 57U S 1.140 A-1 PAVING UNIT PRICE TOTAL EST S 376.250 S 19.700 s 26.000 S I F200 s 32.000 s 36.000 s 44.366 S 791 s 18 $ 18.375 S 782 S 1,564 5 2A52 S 4.904 s 11.00 s 14,850 s 500 s 1.500 s 7.00 S 9,100 s 806 S 4,030 s 9.00 s 12,150 $ 11.00 s 4,675 s 7.00 S 8,785 s 1.078 S 5.390 s 6.00 S 18.000 S 3.50 S 7.525 s 3.60 S 540 s 6.27 S 6.772 s 668 S 2.672 S 380 S 10.640 S 0.40 S 400 S 17.300 S 1 S 37.400 S 46.00 S 20,700 S 20.00 s 9.000 S 390.00 $ 390 $ 67.00 S 5,025 S 190.00 $ 4,560 S 184.00 S 4,416 S 7.350 s 28,200 $ 3.150 s 1.25 S 3.944 S 1.00 s 1,905 S 1.75 S 5.985 S 2.40 S 3.936 s 693 $ 2.079 S 4.476 S 3.000 S 6.000 PACK & CO. UNIT PRICE TOTAL EST S 463.000 s 17,065 s 19,136 s 8.980 s 32.418 S 46,044 s 55.737 S L 187 S 19 s 19.425 s 750 S 1.500 S 1.687 S 3,374 S 8.50 s 11.475 s 550 S 1.650 s 4.70 S 6,110 S 950 S 4.750 s 11.00 s 14,850 S 10.00 S 4.250 s 8.00 s 10,040 s 500 S 2.500 S 7.00 S 21,000 S 6.40 S 13.760 S 11.00 S 1.650 5 13.00 S 14,040 S 600 S 2,400 S 440 S 12.320 s 1.50 S 1.500 s 13.500 s 1 $ 42,500 5 58.00 S 26.100 S 32.00 $ 14.400 S 372.00 S 372 s 70.00 S 5.250 S 200.00 S 4.800 S 195.00 s 4.680 S 8.000 s 28.814 S 3.300 S 2.30 S 7.257 s 0.80 s 1.524 s 1.70 S 5.814 S 2.20 S 3.608 s 800 S 2.400 s 1.500 S 800 $ 1.600 SANDON UNIT PRICE TOTAL EST S 450.450 s 20.895 S 17.961 S 12.990 S 36.505 $ 43.363 s 51,057 S 1.555 s 38.06 S 39.963 s 745.00 S 1.490 S 2.376.25 S 4.753 s 105.00 s 14.175 s 481.25 S 1,444 s 6.68 S 8,684 s 959.50 S 4.798 s 10.33 S 13.946 5 13.55 S 5.759 s 8.59 S 10.780 S 1.283.75 S 6AI9 S 7.40 S 2-1.200 s 6.39 S 13.739 $ 9.25 S 1.388 S 11.63 S 12.560 s 543.12 S 2,172 S 363.71 S 10.194 s 0.50 s 500 $ 23.413 s 1.18 S 40.120 s 46.20 S 20,790 S 19.34 S 8.703 s 390.60 S 391 s 67.20 S 5.040 S 189.00 S 4,536 S 183.75 $ 4.410 S 7.350 S 28.155 $ 3.150 s 2.04 S 6.436 s 1.05 s 2.000 s 1.66 S 5.677 s 2.41 S 3.952 S 1.018.75 S 3.056 S 4.476 S 745.00 S 1.490 CROCKET-f UNIT PRICE TOTAL EST S 507.000 S 38.000 S 23.000 S 15.000 S 47.000 $ 52.000 S 61.500 S 500 S 21 S 23.520 s 740 $ 1.480 S 2.000 S 4.000 s 13.60 S 18.360 s 450 S 1.350 s 9.25 s 12.025 S 800 S 4.000 s 12.75 S 17.213 s Ism S 6.375 S 7.70 S 9.664 s 700 S 3.5W s 9.30 $ 28.500 s 7.60 $ 16.340 s 5.25 S 788 s 12.00 S 12.960 S 500 S 2.000 S 460 1 S 12.980 s 1.65 S 1.650 S 30.250 s 1 S 42.500 $ 46.50 S 20,925 s 19.50 S 8.775 S 390.00 $ 390 S 70.00 S 5.250 $ 190.00 $ 4.560 s 185.00 S 4.440 S 7.350 S 28.150 S 3,150 s 2.10 $ 6.626 S 1.10 S 2.096 S 1.50 S 5.130 s 2.25 S 3.690 S 940 S 2.520 $ 5.250 S 275 S 550 HUPPERT BROTHERS UNIT PRICE TOTAL EST S 710.182 1 S 710A92 S 18.700 S 18.700 S 20.900 $ 20.900 S 9.900 S 9.900 s 35.200 S 35.200 S 50.600 S 50.600 s 61.600 S 61,600 s 1,320 S 1.320 s 9.35 S 9.818 s 925 S 1.650 s 1.870 S 3.740 s 9.35 S 12.623 S 605 S 1.815 s 5.17 $ 6.721 s 1.045 S 5.225 S 12.10 s 16.335 s 11.00 1 S 4,675 S 8.80 1 S 11.044 s 550 4 'Z750_ S 7,70 1 S 23.100 s 7.04 1 S 15.136 S 12.10 S 1.815 s 14.30 S 15.444 s 770 S 3.080 $ 484 S 13.552 S 6.60 S 6.600 S 19.800 S 19.800 S 1.42 IIS 4LM S 52.80 S 23.760 S 22.00 S 9.900 S 248,00 $ 248 S 55.00 S 4,125 S 204.00 3 4.M S 363.00 S 8.712 S 5.830.00 S 5.830 S 29,241 S 29.241 S 2.750 S 2.750 s 2.53 S 7.982 S 0.88 S 1.676 S 1.74 3 5,95C S 2.53 S 4.149 S 726 S 2.178 s 4.689 S 4.689 S M7 S 1.694 BASE BID ITEM DESCRIPTION UNIT QUANTITY 301 IRRIGATION CONTROL SYSTEM LS 1 302 MAIN DISTRIBUTION PIPING LS 1 303 SOFTBALL POD LATERALS LS 1 304 MAJORS POD LATERALS LS 1 305 SOFTBALL CONTROLLER LS I 306 MAJORS CONTROLLER LS I 4011 FINISH GRADE SOFTBALL POD LS I 4G21 FINISH GRADE MAJORS POD LS 1 403 200' EIELD PERIMETER FENCE EACH 8 404 mFIELD PERIMETER FENCE EACH 2 405 BACK BOARDS & STOPS EACH 10 406 CONC. DUGOUT PADS EACH 20 407 DUGOUT COVERS EACH 20 408 GRAVEL • SOFTBALL POD LS 1 409 GRAVEL - MAJORS POD EL 410 DRYLAND FINISHING LS I BASE BEDTOTALS 1. EARTHWORK 2. INFRASTRUCTURE 3. IRRIGATION 4. FIELD CONSTRUCTION ; Irt TOTAL BAn-.BID: ALTERNATES SOIA GRADE SOCCER FIELDS LS 1 601A BABE RUTH LATERAL IRRIGATION LS 1 602A BABE RUTH IRRIGATION CONTROLLER LS 1 603A WELL HOUSEIFERTILIZER INJECTION LS 1 701A FINISH GRADE 300' BABE RUTH LS I 702A FENCE 300' BABE RUTH LS I 703A BABE RUTH BACK BOARD & STOP LS I 704A CONC. DUGOUT PADS EACH 2 705A DUGOUT COVERS EACH 2 706A EXTRA SOIL AMENDMENTS LS I 707A PLANT TREES LS I ENGINEER'S ESTIMATE UNIT PRICE TOTAL EST S 75.000 S 75.000 $ 33.000 $ 33.000 S 17.600 S 17,600 S 19.800 S 19.800 S 7.000 S 7,000 S 7.000 S 7.000 S 72.227 S 72.227 S 65.260 S 65.260 S 3.500 S 28.000 $ 3.800 S 7.600 S 1.600 S 16.000 S 450 S 9.000 S 1.350 S 27.000 S 4.700 S 4.700 S 4.600 S 4,600 S 39.809 S 39.809 S 300.000 S 631,146 S 159.400 $ 274.196 -742 S 85.000 S 85,000 S 12,000 S 12.000 S COW S 4.000 S 53.000 S 53.000 S 32.804 S 32A04 S 7.500 S 7,500 S 2.400 1 2.400 S 1.150 S 2.300 S 4.050 S 8.100 S 1.600 S 1.600 S 3.200 S 1200 KALISPELL YOUTH ATHLETIC COMPLEX BID TABULATION MARCH 27, 1"8 LHC UNIT PRICE I TOTAL EST S 60.504 S 60.504 S 70.906 S 70.906 S 27,370 S 27.370 S 29.069 S 29.069 S 4.296 S 4,246 S 3.767 S 3,767 S 45.554 S 45.554 S 48.052 S 48.052 S 1.904 S 15.232 S 1.716 S 3,432 S 2.750 S 27,500 S 642 S 12.840 S 588 S 11,760 S 8.641 S 8.641 S 8.726 S &.726 S 32,372 S 32,372 S 240:192 S 559.654 S 195.912 S 214,109 1 I7018 S 182,018 S 22.607 S 22.607 S 3.650 S 3,650 S 5,-905 S 52.905 S 36.420 S 36.420 S 3.700 S 3.700 S 5.950 S 5.950 S 890 S 1.780 S 1.840 S 3.680 S 2.000 S 2.000 S 7.242 S 7.242 A•1 PAVING UNIT PRICE I TOTAL EST S 58.800 S 52.750 S 26.850 S 28.500 S 4,215 S 3.696 S 73.800 S 71,515 S 3.355 S 26.940 S 3.500 S 7,000 S 2.350 S 23.500 S 430 S 8.600 S 735 S 14,700 S 8.400 s S.400 $ 72,013 t S 376.250 $ 467.744 S 174,811 $ 314,768 .,, FS.'P1;333,5T3 S 81,500 S 24.400 S 3.900 S 42.800 S 52.800 S 6,968 S 5.674 S 450 $ 900 S 750 S 1.500 S 3.00O S 6.500 SANDON UNIT PRICE I TOTAL EST 1 62.567 S 42.605 S 23.851 S 38.825 S 13.200 S 13.200 S 75.670 S 70.719 S 1.958.00 S 15.664 S 1.764.40 S 3.529 S 3.212.50 S 32.125 S 1.182.50 S 23.650 s 605.00 S 12.100 S 15.160 $ 15.160 S 34.346 S 450,450 S 532.424 S 194.248 $ 298.123 4,475,7M CROCKETT UNIT PRICE TOTAL EST S 56.000 S 71,500 S 27,000 S 31.000 $ 4.200 S 4.000 S 101.000 S 91.000 S 3.360 S 26.890 S 3,550 S 7,100 S 2.350 S 23.500 S 630 S 12,600 S 575 S 11.500 S 9.950 S 9.950 S 31.500 S 507.000 $ 595.205 $ 193,700 S 324.980 HUPPERT BROTHERS UNIT PRICE TOTAL EST S 60.000 S 60.000 S 30.000 S 30.000 S K,850 S 32.850 S 48.375 $ 48.375 S 3.500 S 3.500 S 3,500 S 3.500 S 31,022 IS 31.022 S 19,627 S 19.627 S 3.512 S 28.0% S 3,700 S 7.400 S 2.465 S 24.650 S 700 S 14.000 S 610 S 12.200 S 5.100 S 5.100 S 5.100 S 5.100 S 126.883 S 126.883 S 710,192 S 539.204 $ 178.225 S -174.078 All ITEM DESCRIPTION UNIT I HUNTER 1.25-36V SPRINKLER EACH HUNTER 1.2S-ADV' SPRINKLER EACH 3 ARV - COMPLETE EACH 4 2' ISOLATION VALVE EACH 5 21h' ISOLATION VALVE EACH 6 3" ISOLATION VALVE EACH 71 4"ISOLATION VALVE EACH 81 6" ISOLATION VALVE EACH 91 8' ISOLATION VALVE EACH 101 10' ISOLATION VALVE EACH III MAINLINE DRAIN ASSEMBLY EACH 12 QUICK COUPLING EACH 13 BLOWOUT EACH 14 SATELLITE CONTROLLER EACH 15 1' ELEC. CONTROL VALVE EACH 16 IV" ELEC. CONTROL VALVE EACH 17 2' ELEC. CONTROL VALVE LF 18 1" ELEC. CONDUIT LF 19 1 %* ELEC. CONDUIT LF 20 1 S5' ELEC. CONDUIT LF 21 10' CL 160 PVC PIPE LF 22 8' CL 160 PVC PIPE LF 23 6' CL 160 PVC PIPE LF 24 4" CL 160 PVC PIPE LF 2" 3' CL 160 PVC PIPE LF 26 3" CL 200 PVC PIPE LF 27 2F' CL 200 PVC PIPE LF 28 2' CL 200 PVC PIPE LF 29 1'A' CL 200 PVC PIPE LF 30 1 St" CL 200 PVC PIPE LF 31 1' CL 200 PVC PIPE LF 32 16" PVC SLEEVE LF 33 12' PVC SLEEVE LF 34 10" PVC SLEEVE LF 35 8' PVC SLEEVE LF 36 6" PVC SLEEVE LF 37 4' PVC SLEEVE LF ENGINEER'S ESTIMATE UNIT PRICE $ 270 S 270 S 350 s 150 S 200 s 250 $ 400 S 600 S 1.000 s 1.500 s 220 s 140 s 130 s 4.000 S 100 S 130 S 200 s 1.80 S 2.00 S 2.50 S 15.00 s 8.50 $ 6.00 s 5.00 S 4.50 S 4.50 s 3.00 S 2.00 S 1.80 S 1.60 s 1.50 s 40.00 s 30.00 S 18.00 s 12.00 S 8.00 S 5.00 KALISPELL YOUTH ATHLETIC COMPLEX BID TABULATION MARCH 27, 1998 LHC UNIT PRICE S 150.(() S 150.00 S 937.00 S 115.00 s 230.00 S 327.00 s 667.00 S 1.035.00 S 1.725.00 S 2.530.00 s 101.00 s 460.00 s 239.00 S 4,025.00 S 150.00 S 230.00 s 287.00 S 6.00 $ 8.00 S 12.00 S 23.00 s 13.00 s 8.00 s 4.00 2,50 S 3.00 S 2.00 S 1.30 S 1.00 s 0.75 S 0.50 s 175.00 s 150.00 $ 115.00 S 29.00 s 18.00 S 12,00 THE ABOVE TABULATION IS AN ACCURATE AND CORRECT REPRESENTATION OF THE BIDS RECEIVED. NOTE THAT THE SHADED ITEMS WITHIN THE HUPPERT BROTHERS BASE BID WERE CORRECTED TO BE THE PRODUCT OF THE ESTIMATED QUANTITIES AND BID UNIT PRICES. THE VALUES CONTAINED IN THEIR BID WERE INCORRECT AND HAVE BEEN CORRECTED HERE. A-] PAVING UNIT PRICE S 160.00 $ 160.00 $ 250.00 S 60.00 s 90.00 s 130.00 $ 250.00 s 400.00 $ 500.00 S 600.00 S 170.00 s 150.00 S 90.00 $ 2.400.00 s 70.00 s 105.00 S 150.00 s 1.60 s 1.80 S 2.00 $ 6.60 S 5.20 s 4.10 $ 3.70 S 3.00 s 3.00 $ 2.70 s 1.95 $ 1.75 s 1.70 s 1.60 $ 12.00 $ 10.50 s 7.90 $ 9.00 S 7.00 s 4.75 PACK & CO. UNIT PRICE S 140.00 s 140.00 S 240.00 S 60.00 S 80.00 s 120.00 S 240,00 S 320.00 S 500.00 S 1.200.00 s 1.500.00 s 140.00 $ 90.00 S 2.200.00 $ 70.00 S 100.00 S 140.00 S 1.50 $ 1.70 $ 1.90 $ 8.00 S 7.00 $ 6.00 $ 3.80 $ 2.90 $ 2.90 s 2.50 s 1.90 s 1.65 S 1.65 S 1.55 s 20.00 s 15.00 S 13.00 S ]1.00 S 10.00 S 8.00 SANDON UNIT PRICE S 297.50 S 297.50 S 1.227.50 S 287,50 S 300.00 S 322.50 s 387.50 S 522.50 S 616.25 S 708.75 s 393.75 S 293.75 S 286.25 S 3.062.50 S 271.25 s 307.50 S 347.50 s 1.25 s 1.56 S 1.88 S 12.19 $ 10.31 s 9.06 S 7,50 S 5.94 A 6.25 S 6.25 S 6.04 s 5.17 S 5.00 s 4,89 $ 16.10 S 12.65 s 11.21 $ 9.49 $ 8.62 s 8.12 CROCK_E17 UNIT PRICE s 139.65 s 139.65 S 2.500.00 S 43.00 S 8.) S 101.00 $ 186.00 S 381.00 $ 465.00 S 580.00 s 160.00 $ 141.75 S 92.40 S 2.237.50 S 69.30 s 103.95 s 138.60 s 1.60 S 1.79 S 2.00 $ 6.50 S 5.10 S 4.00 s 2.90 s 2.00 $ 3.01 S 2.65 s 1.97 S 1.76 s 1.72 S 1.63 S 11.90 S 10.50 $ 7.70 $ 7.60 $ 6.30 is 4.20 HUPPERT BROTHERS UNIT PRICE S 200.00 s 200.00 S 275,00 S 2%.00 S 300.00 s 309.00 S 253.00 S 633.00 $ 800.00 $ 1.100.00 S 175.00 S 100.00 S 105.00 S 2.690.00 S 200.00 S 220.00 S 260.00 s 1.80 $ 2,00 S 2.20 s 11.00 S 8.88 S 5.30 S 3.60 S 3.00 S 1.80 s 1.40 S 1.00 s 0.70 $ 0.60 $ 0.50 S 35.00 S 10.40 S 8.06 $ 5.10 $ 4.05 s 3.70 ANDREN'1. HYDE. P.E. - � olO�oio O O1OI0 c► (a �O c� a 0 lo j00001001 o o oiolol0�0 a 0 o A 0 O o O o 010 O (D -T Mj:INIT-�(.0 t, ! N a) Q C11 0) 00 �(D O d' 0I(')IN'()IT N CO j CO ' L) (O COI�jO ! r- ! M r 00 (7) 00 tl9 t`-'00 " 0 1 (Y) O j CO (Y) 1"I 09 ! � (D j Cn tp ! .- coOQ N t,- 10) (Y) CO M 0) (DO N Lo 1 r- r-0 (� I O 1` N j (D (N to a C f (y) �- (o "t- O !� 1 ;MIN s- ! GO ! N 00 ((O N (Y)(Y)cr3 1 0 I T j 0 t- c0 a c0 't CO IN r Z7 i I�"1 UII I I � r 61).1 GC>! 69 I 69 61} 1 69 69- 69 69 I Q3, (R 63 64 69 64 tO 61} 69 6a f{-} �cD!ooirnj rn�r-1 an "T jr- N jT tt0 o jo to ,OIOIO1 o OI �o jo 0 0 o C? td olo (� oho tta C (.0 i 4cC?,r ICOIr' r- ! w :00 (D { o icfli o �0 o Q L(i 001 o I,>It-- �r to 0 M ui , 0 0 NiO r r`-- i- - C7 j Lo COI N (.f) �-- :h r 0Y i N co O 1 0) r- NI d d rr f I 00 to e1 I I� M N id W u0 r CO O (O I N L() Cf� 4T d7 O d' O1N O I try I I�IO M I- j LLI 69 69 +CU 1 69 E3 (1} 69 64 6R f6a 9- 6� 6- I- e- �I co0 O � g!jco r- mj0! CO I j m M W 0, 1OI 0O Oj0 O 0 Lo0 ,r- 196 0 o (0 O CM - - 00 00 O O N w It.* log cfl co O CO tf) El LoI 00 I r IT 00 00 0) ci! cy ; C co O j O l o ; O I O r 100 N ILO tO LO C (0 N ( a 1`- 0) U� ! r 0� 0) j CO cYn CO r j r ! to tom- r 00 I` 07 I (Y) (O (.fl j t- ; ('\J O l 1 CO (9 j CO j N M V) 0) 0-) C M' O) (D tt? T N (O (O �! COj T I (� pt�f? O) !N r- t0 i M ITI 1 0) ! I j r- I`- T qd O W F- M COI Lo a jN P, c\jj :3 j I a) 1>1 ' �I a) N (ll :. I 0II0 C � I O t j I �✓i OI c: mi wa c: j in U7 c� of j {{ jI (n f (n (n U �cl glc�oM � I O i� 0. O ���, -O I O � _ Ui — cu `' I� --- Oj ®I N! ^ t>;f v ® C13 Z (1)0 (.) O I co I (D Q! .0 p I t2 }, (Lt I (ll I C O u) ) mic lv I cI©��I ti - - 'lc� F° I I- 1 -- --- o o- -i ji(�BMCt 17 r1� Ll. O Nl- co rn 4 0 CN N 0 0 a C Carver Engineering, Inc. Consulting Engineers Civil Memo to: Clarence Krepps, City Manager structural City of Kalispell Environmental From: Andrew J. Hyde P.E. - Carver Engineering Date: April 3, 1998 Subject: Kalispell Youth Athletic Complex Result of Bid Opening - Overall Construction Project Budget Bids for the construction of the initial phase of the Youth Athletic Complex were opened on March 27, 1998. Attached is a copy of the tabulation of bids. The base bid included earthwork for all but the soccer fields, infrastructure, and irrigation system installation and field construction for 10 (5 softball and 5 Pee Wee Majors) fields. Alternate bid prices were also solicited for construction of an eleventh field (the 300' Babe Ruth field) and for earthwork in the soccer fields. The lowest base bid was submitted by LHC at $1,209, 857. My estimate for the base bid work was $1, 364, 742. LHC's bid prices to construct the alternate Babe Ruth field total $72,327. The base bid was divided into four separate categories, earthwork, infrastructure, irrigation and field construction. The earthwork and infrastructure are required before the irrigation systems and field construction can be done. LHC's base bid prices for earthwork and infrastructure are $240,182 and $559,654, respectively. The total cost of these two categories alone is $799, 836. You've asked what could be built for $800,000. The answer to that question is that most of the earthwork and infrastructure improvements could be built, but the finish grading, irrigation and field construction would not be possible. No athletic fields could be built if funding is limited to that amount. Kids Sports have indicated that they can contribute the construction of dugout pads and dugout covers and final grading and seeding of the dryland areas within the base bid area. This work totaled $56,972 in LHC's bid. We have spoken with LHC and they have indicated that they would agree to have this work deleted from the contract if the project is awarded to them. Our discussions earlier this week indicate that the preferred project would include building all 11 fields, although the realities of available funding will likely limit the project to something less: The construction cost and overall recommended project budget for both the 10 field and 11 field projects are calculated in the tables on the next page 10 Field Construction Costs Element Cost Construction - Base Bid $1,209, 857 Deduct Pads, Covers & Dryland Seeding ($56,972) Total Construction Cost $1,152,885.00 10 Field Recommended Overall Budget Component Cost Construction $1,152, 885 Estimated Power Comp. Hookup Fees $16,000 Construction Engineering (est. 3-4%) $46,000 5 % Contingency (Optional) 57,600 Total Overall Project Budget $1,272,485.00 11 Field Construction Costs Element Cost Construction Base Bid $1,209,857 Add Babe Ruth Construction $72,327 Deduct Pads, Covers & Dryland Seeding ($56,972) Total Construction Cost $1,225,212.00 11 Field Recommended Overall Budget Component Cost Construction $1,225, 212 Estimated Power Comp. Hookup Fees $16,000 Construction Engineering (est. 3-4%) $49,000 .5 % Contingency (Optional) 61,000 Total Overall Project Budget $1,351,212.00 FUND 2185 AIRPORT / BALLFIELDS- TIF As of April 1, 1998 Revenue: $ 736,729.00 Haven Field $ 742,103.00 Daley Filed $ 32,339.03 Interest Earnings $ 1,997.27 County Taxes $ 1,513,168.30 Expenditures: Balifields Airport $ 24,558.85 Timmereck $ 64.76 Citizen Title -taxes Timmereck $ 1,277.69 Tetra Tech -environmental assessment/Timmereck $ 703.00 Citizen Title-tiltle search/Timmereck $ 973.10 Co. Treasurer -taxes $ 20,196.22 Escrow services-Timmereck $ 500.00 Team Consulting $ 121,159.36 Carver Eng. (6) $ 3,500.00 Grosswiler $ 7,616.00 Dept. of Natural Resources -bid deposit for lease $ 685.00 Ringquist signs (2) $ 468.00 Clerk & recorder - record of ordinance $ 1,327.20 Interlake (4) $ 446.50 Insty Prints $ 35,979.50 Sitescape (6) $ 2,598.87 Tetra Tech -environmental assessment/Haven & Daley $ 4,522.50 Clete Daily -traffic study for ballfields $ 3,038.75 Smith Surveying -ballfields $ 4,811.55 Sands Surveying -Togo /ballfields (2) $ 65.80 Paper Chase (3) $ 4,200.00 Hall-Widdoss & Co.-Ballfield appraisal (2) $ 877.00 Jerry Lipp $ 1,792.80 Interest Expense -loan from Sewer Fund $ 181,827.66 $ 59,534.79 $ 1,214,477.05 Cash available $ 57,328.80 Cash reserved for Timmereck 2185rcap.xls4/l/1998