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Department Activity ReportsDate: February 25, 1998 To: Clarence Krepps, City Manager From: Jim Hansz, Director of Public Subject: City engineering standards Works / City Engi er The last Council meeting included a repeat of previously heard criticisms concerning staff s "arbitrary" application of City engineering standards. I believe there is a misperception that needs to be corrected. 1. First, the City engineering standards are policy adopted by the Council. They were last revised and re -adopted by the City Council on April 15, 1996. This standard incorporates the Montana Public Works Standard Specifications as the basic reference standard. Virtually all Montana cities use the Montana Public Works Standard Specifications. 2. Staff do not arbitrarily deviate from City Standards. In general, specific design items may occasionally deviate from a City standard when an alternate is demonstrated to be equivalent. In each case it is the obligation of the party proposing the change to demonstrate this equivalence to the satisfaction of the City Engineer. Sound engineering judgment is called for and used by City staff whenever confronted by a situation that merits consideration of an alternative design solution. I believe in the past we have approached each of these situations with the intent of arriving at results that make sense for all parties. We shall continue to do the same in the future. I am unaware of any situation where the City has required a higher standard to be met except for situations where the City has agreed to pay the "upgrade" cost, i.e. a water main larger than typical. Further, I am unaware of any Council policy that directs, or even implies, that staff recommend or accept alternative solutions which, though they might reduce the developer's costs, would decrease durability, increase future City maintenance costs, or might in other ways not be in the City's best interest, i.e. raise costs for the taxpayer. 3. The example repeatedly mentioned is the thickness of asphalt paving required for a street. The City standard calls for a 4 inch asphalt thickness on collector and local streets. This is required of everyone. The City Standard permits the City Engineer to allow alternate cross sections when engineering data is provided to verify the alternate provides the required performance. It does not require the City Engineer to accept alternate sections without supporting data that is acceptable to the City Engineer. To my knowledge there has been no deviation from the standard except for those initiated by the developer or his engineer. Let me underscore this point; if there is less than 4 inches of asphalt paving used on a street it is because there is some other component of the designed section that provides the necessary performance. At one time the standard for local streets required 18 inches of sub base material, 3 inches of base course, and 3 inches of asphalt. The present standard requires 12 inches of sub base, 3 inches of base and 4 inches of asphalt. The reduced sub base requirement has been offset by additional asphalt. This change was recommended based upon advice from the local engineering and construction community that costs were lower with the thicker asphalt, less base preparation cost was involved, and the surface durability would be enhanced. This was supported by analysis at the time. Our experience since the change was made confirms its validity. From this it should be clear, without need for more specific examples, that many older streets presently have less than 4 inches of asphalt on them, but also have a correspondingly thicker sub base beneath the asphalt. When we encounter this in making repairs we typically replace pavement in -kind. 4. Pavement markings, specifically crosswalks, are not singled out in City standards but have been mentioned in the context of "why are we presuming authority" over their specification. The Montana Public Works Standard Specifications and the Manual On Uniform Traffic Control Devices provide the specific reference points for staff when pavement markings are warranted. The Montana Public Works Standard Specifications specifically covers thermo- plastic pavement markings. Thermo -plastic marking are more difficult and costly to apply while paint is relatively cheap and easy. Thermo -plastic marking is specified for new City projects where permanent markings are required. Painted markings are also used where they are most appropriate. We typically require a high durability epoxy marking paint when work is done for us under contract. Center lines are routinely painted because of the speed and ease of their application. The City requires the appropriate marking and medium for each situation. When permanent markings are required, but the pavement is old or may be replaced, the City will apply painted markings. The City uses a standard latex marking paint for its work because the City's equipment cannot apply epoxy materials. We anticipate requesting new paint equipment to allow use of this more durable material. We currently spend approximately $10,500/year for painting, and an additional $6,000/year is paid to MDOT for centerline striping. Finally, I believe staff is being repeatedly admonished not to do that which we are not doing. We work diligently to ensure the public is dealt with fairly, consistently and with respect in a constructive atmosphere of mutual problem solving. To the best of my knowledge we have operated this way in the past, and we shall continue to operate this way in the future. City standards are the minimum expected when a project is proposed and built. These standards incorporate many provisions that anticipate the more extensive levels of improvement that are frequently necessary to accommodate complex projects and the impacts they impose on public infrastructure. Again, to the best of my knowledge, we have never failed to reach a cordial and appropriate agreement with our professional colleagues in the development community on needed improvements for a project. / -- /� --4pr QL eAc--- 7ee �O�'7t-.fd�ta e/ b f, MoK-- (MIKE STOCK L iN) February 23, 1998 Mayor Boharski and Kalispell City Council Kalispell City Hall Kalispell, Mt 59901 Dear Mayor and Council: Please accept this letter as my resignation from the Kalispell Parking Commission. I have served as the Chair person for the past 6 years and feel it is time for me to dedicate my energies and time to my business and family. The Kalispell Parking Commission has been a rewarding experience for me. I do, however, feel the time commitment required to oversee the staff and plan for upcoming issues facing the Commission demand more involvement than I am able to dedicate at this time. Thank you for the opportunity to serve my community. Sincerely, Margaret LeKander Wheaton's TO: CITY MANAGER CLARENCE KREPPS, MAYOR WM. E. BOHARSKI, & CITY COUNCIL FROM: CRAIG KERZMAN, BUILDING OFFICIAL DATE: FEBRUARY, 1998 PERM FEB 1998 FEES RECEIVED FEB 1998 PERMITS JANUARY TO DATE FEES REC JANUARY TO DATE PERMIT FISCAL YEAR FEES REC FISCAL YR TO DATE Building 23 11,152 40 17,288 207 89,016 Plan Review 11 4,036 16 6,175 77 36,200 Plumbing 16 1,278 33 2,346 123 9,626 Mechanical 27 1,831 70 4,251 253 15,813 Moving 1 50 2 150 4 350 Signs 3 45 7 189 22 725 TOTALS: 81 1 18,392 1 168 1 30,399 1 686 1 151, 730 BUILDING VALUATION Feb., 1998 Jan to Date Fiscal Year to Date CITY 1,915,916 2,942,255 13,208,347 COUNTY 164,219 304,520 5,504,921 TOTAL 2,080,135 3,246,775 18,713,268 SEWER CAPITOL IMPROVEMENT FUND 2,730 8,190 94,744 WATER CONNECTION FEE 600 3,000 29,460 BOARD OF ADJUSTMENT FEE 175 350 875 WNW". DEPARTMENT OF BUILDING & ZONING COMMENTS FOR MONTH OF FEBRUARY, 1998 Building Activity Permits were issued for six single family residential units, two townhouse units and one duplex. Permits were issued for a new 4,000 square foot commercial building on the former Pizza Hut property and for a new entry addition at the Immanuel Lutheran Home. Zonin There were three (3) sign permits issued in the month of February 1. Baldy's Cabin - 159 Main Street Z. Montana Designs & Gifts - 315 E. Center #A 3. Artists & Craftsmen of the Flathead There was one (1) variance request heard in the month of February. 1. A variance request by Allan Gerhart to allow a garage addition to encroach into the required side -corner setback. This was the second time that Mr. Gerhart had come before the Board of Adjustment for this project. His original request was denied in August. After Mr. Gerhart made some changes he reapplied a second time for a variance. The Board voted 3-1 to deny the variance. There have been several new projects that have come into the office for review. Many of these are projects that do not need to be reviewed by the Site Review Committee whereas a permit can be issued either over the counter or within a few days. There have also been several new projects that have been brought to the building counter either for Site Review or for preliminary information. Diana Harrison is working on a new application for projects that come to the Site Review Committee meeting for review. The new application will let the applicant know of their option to meet with the committee and to present their project. We continue to work on proposed changes to the Kalispell Zoning Ordinance. Diana has accepted one variance application for the month of March. Page 2 of 2 Personnel: Neither of the two vacancies have yet been filled. This will cause problems when construction picks up. It should also be noted that the zoning administrator will be soon departing on a maternity leave. I am unaware of a replacement to perform her tasks. Vc- 16r.-,, Craig Kerzman CA ak T O 69 LL (Q 0 LL 3 tr) Lo O (D rr) m G9 GS a N Co O LL d O a) 6f 'ML w i 00 m L m L u m N Q a_ U ti c w m o E >, a) E 0 m U E c D m = E 0 0 0 U m C L � m m _ > L d m m LL LL N cD N CD (D a BUILDING PERMIT LIST FROM 02/01/98 TO 02/28/98 PERMIT NUMBER --------------- 98-19 DESIGN DEVELOPMENT PARTNERS 135 WEST IDAHO LOTS 13, 14, 15, 16 & 17 BLOCK 7 KALISPELL ORIGINAL CONSTRUCT A FOUNDATION AND SHELL ONLY FOR A 4,408 SF COMMERCIAL BUILDING. SAME $235,855.00 98-20 JERRY VANLEISHOUT 905 6TH AVENUE WEST W 65' OF LOTS 1,2 & 3 BLK 10 FISHERS ADDITION REMOVE PORTION OF WALL. ADD WINDOW HEADERS, RAISE WINDOWS, SHEET ROCK CEILING AND PORCH WALLS. SELF $500.00 98-21 CASTLE CONSTRUCTION 145 PHEASANT RUN LOT 17 BUFFALO STAGE PHASE I CONSTRUCT A SPLIT-LEVEL ENTRY 5 BEDROOM, 3 BATH, 2,858 SF 5 BDRM, 3 BATH SFR WITH A 1,260 SF 3 CAR ATTACHED GARAGE. SAME $195,297.00 98-22 VERLIN COLEMAN 1028 7TH AVENUE W. LOT 4 BLOCK 16 HIGH SCHOOL ADDITION CONSTRUCT A 1,008 SF 2 BDRM, 1 BATH SINGLE STORY SFR WITH ATTACHED 528 SF TWO CAR GARAGE. VERLIN COLEMAN CONSTRUCTION $70,176.00 98-23 NORTHWEST REGIONAL MEDICAL CENTER 75 CLAREMONT DRIVE LT 14 SEC 6 T 28N R 21W REMOVE EXISTING PARTITIONS AND CONSTRUCT NEW PARTITIONS TO CREATE ADDITIONAL OFFICE SPACE. SELF $52,000.00 98-24 TOM & CATHY SIMENSEN 158 CRESTLINE AVENUE LOT 4A HIGHLAND PARK ADDITION CONSTRUCT A 4179 SF 2 STORY 3 BEDROOM 3.5 BATH SFR WITH A 1202 SF 3 CAR ATTACHED GARAGE SELF $263,701.00 BUILDING PERMIT LIST FROM 02/01/98 TO 02/28/98 PERMIT NUMBER --------------- 98-25 BRYAN & JAYMI ANDERSON 144 PHEASANT RUN LOT 30 BUFFALO STAGE PHASE I CONSTRUCT A 3 BEDROOM, 2 BATH 1,322 SF SINGLE STORY SFR ON A PERMANENT FOUNDATION WITH A 480 SF 2 CAR ATTACHED GARAGE. CASTLE CONSTRUCTION $88,743.00 98-26 STEVE HELLER 885 SUNNYSIDE DRIVE LOT 11 WESTERN ACRES CONSTRUCT A CONCRETE FOUNDATION FOR A MODULAR HOME. ALPINE BUILDERS $8,000.00 98-27 BOB COOK 534 & 536 SUNNYSIDE DRIVE LOT 2 INSTENESS SUBDIVISION NE 1/2 S19 T28N R21W CONSTRUCT A DUPLEX ON ENGINEERED FOUNDATION, 1,364 3 BDRM, 2 BATH EACH UNIT. SELF $83,886.00 98-28 CITY SERVICE @ 1645 HIGHWAY 93 SOUTH TR 5-22 SW 4 SW4 S17 T28 R21 REMOVE EXISTING PARTITION AND CONSTRUCT NEW PARTITION TO CREATE OFFICE SPACE SELF $1,500.00 98-29 MARC E. ROLD 704 6TH AVENUE WEST LOT 1 BLK 188 HIGH SCHOOL ADDITION REMOVE INTERIOR PARTITIONS TO CREATE A MASTER BEDROOM AND BATH SELF $8,500.00 98-30 IMMANUEL LUTHERAN HOME 185 CRESTLINE DRIVE LT 1-6 BLK 1 LT 3-10 BLK 2 LT 11 BLK 2 HIGHLAND PARK ADDTION CONSTRUCT A 2 STORY ENTRY WITH BASEMENT ADDITION TO EXISTING STRUCTURE MEREDITH CONSTRUCTION $374,496.00 BUILDING PERMIT LIST FROM 02/01/98 TO 02/28/98 PERMIT NUMBER --------------- 98-31 BUCK TORSTENSON 102 RITZMAN LANE LOT 2 VILLAGE GREENS CONSTRUCT A 1,855 SF 2 BEDROOM, 2 BATH SFR ON AN UNFINISHED BASEMENT WITH A 624 SF ATTACHED 2 CAR GARAGE. RICHCREEK CONSTRUCTION $148,219.00 98-32 HABITAT FOR HUMANITY OF 1311 7TH STREET WEST PARCEL A S18 T28 R21 CONSTRUCT A 1,048 SF 3 BDRM, 1 BATH SINGLE STORY SFR WITH ATTACHED 288 SF CARPORT. SELF $68,916.00 98-33 JON OLSON 457 ASH ROAD LOT 11A LASALLE INDUSTRIAL CENTER CONSTRUCT A FOUNDATION ONLY FOR 60' X 100' METAL BUILDING. TIM PEARSON CONSTRUCTION $8,000.00 98-34 J&F CONSTRUCTION 203 BUFFALO STAGE LOT 68A BUFFALO STAGE TOWNHOMES BUFFALO STAGE PHASE I CONSTRUCT A 1,822 SF 2 BDRM, 2 BATH TOWNHOUSE ON A CRAWLSPACE FOUNDATION WITH 517 SF TWO CAR ATTACHED GARAGE. J&F CONSTRUCTION $226,973.00 98-35 J&F CONSTRUCTION 205 BUFFALO STAGE LOT 68B BUFFALO STAGE TOWNHOMES BUFFALO STAGE PHASE I CONSTRUCT A 1,822 SF 2 BDRM, 2 BATH TOWNHOUSE ON A CRAWLSPACE FOUNDATION WITH 517 SF TWO CAR ATTACHED GARAGE. J&F CONSTRUCTION $226,973.00 98-37 EDGAR W. TRIPPET 1135 1ST AVENUE WEST LOT 15 & 16 BLK 141 REMOVE EXISTING SHINGLES AND UNDERLAYMENT AND REPLACE WITH NEW PLYWOOD SHEETING AND ROOF SHINGLES. VALLEY ROOFING $4,600.00 BUILDING PERMIT LIST FROM 02/01/98 TO 02/28/98 PERMIT NUMBER --------------- 98-38 ED TRIPPET 435 MAIN STREET LOT 17 BLOCK 76 CONSTRUCT AN INTERIOR STAIRWELL IN EXISTING BUILDING. SELF $2,500.00 98-39 LONFERS LLC 139 1ST AVENUE WEST LT 15 & 16 BLK 46 KAL ORIG REMODEL EXISTING INTERIOR SPACE OF RESTAURANT/LOUNGE. DUANE PURDY $6,500.00 98-40 CHARLES R. MEYERS, III 643 3RD AVENUE E. LOT 7 94 KALISPELL ORIGINAL CONSTRUCT INTERIOR PARTITION WALLS IN EXISTING BASEMENT TO CREATE A HANDICAP ACCESSIBLE RESTROOM. SELF $1,500.00 98-41 JAYLENE BIRKY 35 1ST. AVENUE EAST LOT 1 &2 BLK 37 REMOVE INTEROR NON -BEARING PARTITION TO CREATE RESTROOM SPACE. JAY J. ENGEL $3,000.00 98-42 BILL VERGIN 717 7TH AVENYE WEST RECONSTRUCT 10 LF OF CMU FOUNDATION WALL SELF $300.00 TOTALS: $2,080,135.00 FLATHEAD CITY -COUNTY PUBLIC HEALTH DEPARTMENT 723 5th Avenue East Kalispell, MT 5MI (406) 758-5760 MEMORANDUM Date: February 24, 1998 To: All Interested Parties Re: Greenacres Subdivisions/South Woodland Area Over the past two decades numerous and repeated complaints regarding public health and environmental impacts have been registered by residents living in and around the subject area. These concerns relate mainly to development activities and increasing human habitation effecting groundwater and surface water resources from point and nonpoint sources of pollution. Various government agencies responsible for protecting water resources have all been involved at one time or another reviewing and permitting proposed projects in the area, or responding to complaints. Efforts to date to reduce the sources of pollution and mitigate the past impacts have not been successful. With our growing population and the likelihood of continued development in the area, we believe the need is great to convene the various organizations and interested or affected community together with local decision makers at a meeting in which problems are identified and realistic alternatives to resolve these problems are discussed. In a cooperative effort, the Flathead City -County Health Department, The Montana Department of Environmental Quality, the U. S. Environmental Protection Agency, and the U. S. Army Corps of Engineers wish to convene a meeting relating to issues, concerns and solutions in this area. We welcome all interested parties and strongly encourage the Kalispell City Council members and Flathead County Board of Commissioners to attend. The meeting will held on Tuesday, March 10, 1998 at 6:30 P.M. in the Flathead County Justice Center conference room. We hope that you can attend. "The world we have created today as a result of our thinking thus far, has problems which cannot be solved by thinking the way we thought when we created them." Albert Einstein Co11Y1mQ1Y HL&MV SMICFS V0'5h0?4?4VTAL HLAL7H SFR ES FAAMLYFIANNING SER'IM 006MEWALTH SFYVWn NUTEMONAL WAI.7H MIC) SMXn 7%-5741 FAX759-SM 71-5 FAX79-" 7994S G FAX?- -"% 962-9M FAX862-9M 796SM Clarence Krepps, City Manager William E. Boharski, Mayor Kalispell City Council Members SUBJECT: Kalispell Municipal Court Report for month of February, 1998. TOTAL OF FINES AND FORFEITURES: $29,837.99 Contracts -$13,513.97 Citations -$11,638.00 Parking -$ 805.06 State Surchrg -$ 825.00 DL Reinsts -$ 525.00 Drug Fund -$ 210.00 City Fees -$ 664.50 City Surghrg -$ 975.00 City Interest -$ 616.46 City Filing Fees -$ 65.00 CITATIONS and COMPLAINTS ISSUED: 341 ORDERS OF PROTECTION: 1 CIVIL CASES FILED: 1 HEARINGS SET DURING THE MONTH: 67 JURY TRIALS ACTUALLY HELD: 0 NONJURY TRIALS HELD: 10 ----------------- Ho orable Heidi Ulbricht Municipal Court Judge Post Office Box 1997 • Kalispell, Montana 59903-1997 Telephone (406) 758-7700 • FAX (406) 758-7758 First Interstate Bank February 5, 1998 Bill Boharski, Mayor City of Kalispell P.O. Box 1997 Kalispell, MT 59903 Re: Kalispell Parking Commission Dear Mayor Boharski: First Interstate Bank Kalispell Office 2 Main Street P.O. Box 7130 Kalispell, MT 59904-0130 406-756-5200 Fax:406-756-5260 Internet Website: www.firstinterstatebank.com Internet E-Mail: fib@firstinterstatebank.com My term on the Kalispell Parking Commission has expired and at this time I would like to express my interest in reappointment for another term. I was appointed to the commission at its inception four years ago, and am very familiar with the issues and problems facing the downtown business district. I feel there are currently some critical issues facing the commission, and I am certainly committed to working towards maintaining its viability. For your information, I currently work for First Interstate Bank in downtown Kalispell, as its Vice President in charge of Commercial Lending. I have held this position since 1992. I own a home in Kalispell. I realize this is a very abbreviated outline of my background, but I would be more than happy to answer your questions that you may have. I can be reached at 756-5203 (work) or 756-6083 (home). Sincerely, David J. Dittman VP, Commercial Loan Dept. MEMO To: Mayor & City Council From: Clarence Krepps, City Manager Date: February 24, 1998 Re.: Financial Update In the past, there apparently has not been a financial update to the Council from the staff during the fiscal year. I have compiled a brief summary for you. Please keep in mind that any summary will not give you a total picture of the finances of the City but will give you a quick glimpse of the financial condition on a particular day. The summary is based upon a biweekly printout that Amy, all department heads, and I review and use daily. The expenditure report is 60 computer pages long with a revenue report of 47 computer pages long. Based upon the February 13, 1998 printout we should "theoretically" be at 62% of expenditures and a 38% balance, a summary of operational expenditures balance follows: Balance City Audit Records Administration 83% 89% Traffic Signals 43 /o Gen. Gov't. Services 63% Central Garage 45 /o City Manager 45% City Hall 52% 52 % Mayor/Council 44% Police Finance Department 42% Fire o 47 /o City Attorney 41 % Street Dept. 65% Court 46% Parks/Recreation 48% Public Works 40% Pool 22% Total General Fund 47% Post Office Box 1997 • Kalispell, Montana 59903-1997 } ' Telephone 406 758-7700 • p � ) FAX (406) 758-7758 Mayor and City Council Page 2 February 25, 1998 Airport 82% Total Water Fund 43% Code Enforcement 55% Total San't.. Sewer Fund 53% Light Maintenance 49% Total Storm Sewer 72% General Tax 51% Total Ambulance 53% Special Street Maintenance 40% Total Sofid Waste 57% UDAG 50% Total Data Processing 34% Health Insurance 40% * This figure does not illustrate pending transfers, purchases, spending plans, etc. Status Report - Major Revenue Areas (Theoretically at 62% Received) Revenue Description - Property Tax - Personal Property Tax - Vehicle Tax - Plate Fees - Beer/Liquor License - Business Licenses - DUI Task Force Reimbursement Traffic Safety Grant - Liquor Tax - Wine Tax - Beer Tax - Video Machines - Gaming Licenses - Administrative Charges - Central Garage - Recreation Fees - Senior Programs - Tennis Programs - Day Camp Fees - City Court Fines - Court Fees/Surcharges - Interest Earning - Total General Fund - Amount Received of Projections 57% 85% 64% 68% 0% *due in May/June 66% 72% 91% 50% (Rec'd. Qtrly.have not rec'd. 31 qtr. yet) 82% 116% 49% 99% 69% 65% 114% 67%. 42% 100% 67% 70% 75% 59% Mayor and City Council Page 3 February 25, 1998 Airport - 68% Tax Increment - Downtown Property Taxes - 62% Personal Property Tax - 92% Interest Earnings - 590/0 Airport Tax Income - 56% Westside Tax Income - 0% Comprehensive Insurances 61 % Retirement Funds 62% Health Insurance 63% Building Code Enforcement 67% Light Maintenance 61 % Gras Tax 60% Special Street Maintenance Levy 71 % UDAG (Loan Payoff) 100+% Drug Enforcement Grant 76% Affordable Housing 15% FEMA Grant (Flood) 96% Total Water Fund 70% (Billed -not yet collected) Total Sewer Fund 64% (Billed -not yet collected) Storm Sewer Maintenance 105% (Billed -not yet collected) Ambulance 75% (Billed -not yet collected) Solid Waste 104% (Billed -not yet collected) Data Processing 87% Mayor and City Council Page 4 February 24, 1998 Health Insurance 68% *These are major funds that have been summarized I do not see any "alarming" items at this time. Several of the tax/government funds still have two payments forthcoming. Many of the fees will begin to grow as spring/summer programs start up. I hope this general summary will assist you in understanding the current financial condition.