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10. Samaritan House Conditional Use PermitAgenda -January 20, 1998 AGENDA ITEM 10 - SAMARITAN HOUSE CONDITIONAL USE PERMIT BACKGROUND/CONSIDERATION: I have enclosed the report from the Planning Office outlining the conditional use for the project. RECOMMENDATION: Upon review of this report, the recommendation, and the conditions recommended by FRDO, I concur with the report and encourage approval of the Conditional Use Permit. ACTION REQUIRED: A MOTION to approve the Conditional Use Permit is required for final approval. City of Kalispell P. 0. Box 1997 Kalispell, Montana 59903-1997 GRANT OF CONDITIONAL USE APPLICANT: Samaritan House 140 Ninth Avenue West Kalispell, MT 59901 LEGAL DESCRIPTION: The expansion of an existing 32 bed shelter facility to provide a total of 97 beds on the Northwest corner and the Northeast corner of Second Avenue West and Ninth Street West on Lots 3, 4, 5 and 6, Block 3, and Lots 7 and 8, Block 4, Western Addition located in Section 18, Township 28 North, Range 21 West, P.M.M., Flathead County Montana. OWNER: Samaritan House 140 Ninth Avenue West Kalispell, MT 59901 ZONE: Low Density Residential Apartment, RA-1 The applicants have applied to the City of Kalispell for a conditional use permit to allow the expansion of the existing homeless shelter in three phases. Phase I consists of constructing a two-story wood frame structure approximately 6,400 square feet. There would be 21 new rooms added with 35 new beds. Phase II would be construction of a two-story building which would connect the existing building and the Phase I building. The first story would be office space with the managers' apartment, a lounge and a classroom. The second story would contain single -room occupancy units, family housing or transitional housing. Phase III would consist of the rehabilitation of the existing building which could function as a shelter and transitional housing. The Kalispell City -County Planning Board and Zoning Commission, after due and proper notice, on January 13, 1998, held a public hearing on the application, took public comment and recommended that the application be approved subject to eight conditions. j:\wp\cup\samaritan 1 After reviewing the application, the record, the FRDO report, and after duly considering the matter, the City Council of the City of Kalispell, pursuant to the Kalispell Zoning Ordinance, hereby adopts Flathead Regional Development Office, Conditional Use Report #KCU-97-10 as the Council's findings of fact, and issues and grants to the above -described real property a conditional use permit to allow the expansion of the Samaritan House, an existing homeless shelter in the RA-1, Low Density Residential Apartment zoning district subject to the following conditions:. 1. That the development of the site will be in substantial conformance with the approved site plan. The approved site plan shall govern the general location of the buildings, parking, and accesses. 2. A minimum of 20 parking spaces as proposed shall be provided for the facility. The parking lot shall be paved and clearly striped and the handicapped spaces signed. 3. That a drainage plan shall be reviewed and approved by the Kalispell Public Works Department prior to the issuance of a building permit. 4. That the fire access and suppression system shall be reviewed and approved by the Kalispell Fire Department prior to the issuance of a building permit. 5. Placement and location of the solid waste receptacles for pick-up shall be coordinated with the City Public Works Department. 6. The facility shall obtain any required licensing from the State of Montana, a copy of which shall be submitted to the Flathead Regional Development Office for filing with the permit. 7. That sod be laid within the landscape areas and that street trees be placed along second Street West and Ninth Avenue West at 40 foot intervals and within the turf areas on the North end of the property. j:\wp\cup\samaritan 2 8. That the facility will have a full-time resident manager on staff. The conditional use permit, herein granted, shall terminate 18 months from the date of issuance if commencement of the authorized activity has not begun. Dated this day of January, 1998. Wm. B. Boharski, Mayor STATE OF MONTANA ) S5 County of Flathead ) On this day of , 1997 before me, a Notary Pubic, personally appeared Wm. E. Boharski, Mayor of the City of Kalispell, known to me to be the person whose name is subscribed to the within instrument and acknowledged to me that he executed the same on behalf of the City of Kalispell. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my Notarial Seal, the day and year first above written. Notary Public, State of Montana Residing at Kalispell, Montana My Commission Expires j:\wp\cup\samaritan 3 Flathead Regional Development Office 723 5th Avenue East - Room 414 Kalispell, Montana 59901 Phone: (406) 758-5980 Fax: (406) 758-5781 January 14, 1998 Clarence Krepps, City Manager City of Kalispell P.O. Box 1997 Kalispell, MT 59903 Re: Samaritan House Conditional Use Permit Dear Clarence: The Kalispell City -County Planning Board held a public hearing at their regular meeting of January 13, 1998 to consider a request by Samaritan House for a conditional use permit to allow the expansion of an existing homeless shelter in an RA-1, Low Density Residential kpartment zoning district. The existing shelter and lots proposed for the expansion are located on the northwest corner of Ninth Avenue West and Second Street West. The apartments across the street on the northeast corner of Ninth Avenue West and Second Street West are part of the expansion proposal and will be converted to transitional housing. A staff report was presented to the planning board with a recommendation for approval subject to the nine conditions. At the public hearing, Bruce Measure representing Samaritan House briefly reviewed their proposal and asked for the board's support. Three neighbors in the immediate area spoke in opposition to the expansion citing concerns with trespassing, density, traffic, the transient nature of the people using the facility and the impact the facility could have on the character of the neighborhood. The board discussed at length some of the ways in which Samaritan House could alleviate concerns of the neighbors and Bruce Measure explained the transitional housing element of the project. He also explained that many of the people Samaritan House served were not transients, but families with children, battered women and single parents. The planning board discussed the project and felt overall it served an important need in the community. A motion to adopt staff report KCU-97-10 as findings of fact carried on a 6 in favor an none opposed with the recommendation that the City Council grant the conditional use permit subject to nine conditions, as set forth in Attachment A. Providing Community Planning Assistance To: • Flathead County • City of Columbia Falls • City of Kalispell • City of Whitefish • Samaritan House CUP January 14, 1998 Page 2 Please schedule this matter for the January 20, 1998 regular City Council meeting. Please contact this board or Narda Wilson at the Flathead Regional Development Office if you have any questions regarding this matter. Sincerely, Ka2is ell City -County Planning Board Therese Fox Hash President TFH/NW/eo Attachments: Attachment A FRDO Report #KCU-97-10 Draft Minutes 1 / 13 / 98 Planning Board meeting c w/Att A: Samaritan House, 140 Ninth Ave. W., Kalispell, MT 59901 Bruce A. Measure, Box 918, Kalispell, MT 59903 Debbie Gifford, Kalispell City Clerk H: \_._ \TRANSMIT\KCU97-10 ATTACHMENT A SAMARITAN HOUSE CONDITIONAL USE PERMIT #KCU-97-6 CONDITIONS OF APPROVAL AS RECOMMENDED BY KALISPELL CITY -COUNTY PLANNING BOARD JANUARY 13, 1998 1. That the development of the site will be in substantial conformance with the approved site plan. The approved site plan shall govern the general location of the buildings, parking, and accesses. 2. A minimum of 20 parking spaces as proposed shall be provided for the facility. The parking lot shall be paved and clearly striped and the handicapped spaces signed. 3. That an drainage plan shall be reviewed and approved by the Kalispell Public Works Department prior to the issuance of a building permit. 4. That the fire access and suppression system shall be reviewed and approved by the Kalispell Fire Department prior to the issuance of a building permit. 5. Placement and location of the solid waste receptacles for pick-up shall be coordinated with the City Public Works Department. 6. The facility shall obtain any required licensing from the State of Montana, a copy of which shall be submitted to the Flathead Regional Development Office for filing with the permit. 7. That sod be laid within the landscape areas and that street trees be placed along Second Street West and Ninth Avenue West at 40 foot intervals and within the turf areas on the north end of the property. 8. That the facility will have a full-time resident manager on staff. 9. The conditional use permit shall terminate 18 months from date of issuance if commencement of the authorized activity has not begun. H: \... \TRANSMIT\KCU9710A SAMARITAN HOUSE SHELTER FACILITY FLATHEAD REGIONAL DEVELOPMENT OFFICE CONDITIONAL USE PERMIT STAFF REPORT KCU-97-10 JANUARY 5, 1998 A report to the Kalispell City -County Planning Board and Zoning Commission and the City Council regarding a request by Samaritan House for a Conditional Use Permit to allow the construction and expansion of a homeless shelter in an RA-1 zoning district. A public hearing has been scheduled before the planning board for January 13, 1998 at 7:00 p.m. in the Kalispell City Council Chambers. The planning board will make a recommendation to the Kalispell City Council who will take final action. BACKGROUND INFORMATION A. Petitioner: Samaritan House 140 Ninth Ave. West Kalispell, MT 59901 (406)257-5801 Technical Assistance: Bruce A. Measure P.O. Box 918 Kalispell, MT 59903-0918 (406)752-6373 B. Size and Location: The site is located on the northwest corner and the northeast corner of Second Avenue West and Ninth Street West. The parcels on the northwest corner adjoin the existing Samaritan House shelter. The property where the new shelter is proposed are Lots 3, 4, 5 and 6, Block 3, and Lots 7 and 8, Block 4, Western Addition located in Section 18, Township 28 North, Range 21 West, P.M.M., Flathead County. C. Nature of Request: Samaritan House is requesting a conditional use permit to allow the expansion of the existing 32 bed shelter facility and to provide a total of 97 beds. This facility would be a combination of overnight accommodations, short term shelter and transitional housing. This would consist of overnight housing, studio and one bedroom apartments. The expansion is planned in three phases over a period of several years. Phase One consists of a new structure north of the existing buildings. This would be a two story wood frame structure approximately 32 by 100 feet or 6,400 square feet total. There would be 21 new rooms added with 35 new beds. Thirteen units in the existing building would be converted to transitional housing. 1 Phase Two would be construction of a two story building which would connect the existing building and the phase one building. Within this structure would be office space, managers apartment, lounge / classroom. The second story would contain single room occupancy units, family housing or transitional housing. In addition to the construction of the concourse building, Samaritan House plans to acquire two four-plex units directly to the east across Ninth Street West. These units are currently owned by Northwest Montana Human Resources. These units would later be rehabilitated for transitional housing as part of phase three. Phase Three would consist of the rehabilitation of the existing building which could function as a shelter and transitional housing. The eight rental units would be rehabilitated and used as transitional housing. Upon final completion, there would be a total of 35 shelter beds and 62 beds for transitional housing. It is the intent of Samaritan House to use a design concept which integrates all of the buildings and transitional housing units into a unified theme creating a sort of "campus" atmosphere. The shelter would provide assistance to single people, single people with children, couples with children and low cost transitional housing. The phases may not proceed in the exact order of one, two and three, but may vary depending on financing availability. The City of Kalispell is participating by helping Samaritan House secure grant money financing. D. Existing Land Use and Zoning. Lots 3 and 4, Block 3, Western Addition are currently undeveloped except for the encroachment of a portion of the parking lot currently used by the existing facility. The existing shelter is located on Lots 5 and 6. The apartments are located on Lots 7 and 8, Block 4. All of this property is zoned RA-1, a Low Density Residential Apartment district which allows shelters as a conditionally permitted use as a result of a recent zoning text amendment. E. Surrounding Zoning and Land Uses Zoning: All of the properties surrounding this site are zoned RA-1, Low Density Apartment. The surrounding land uses are primarily single family residential, with some two family dwellings in the area. The existing Samaritan House shelter adjoins this property to the south. F. Master Plan Designation: The Master Plan designates the area south of Center and north of Third Street West, between Second Avenue West and Tenth Avenue West, as High Density Residential. This proposal can be considered to be in substantial compliance with the Urban Residential master plan designation. ig G. H. 1. 2 Utilities/ Services: Water and sewer: Solid Waste: Gas: Electric: Phone: Police: Fire: Schools: City of Kalispell City of Kalispell Montana Power Company Pacific Power PTI City of Kalispell City of Kalispell School District #5 Evaluation of the Request: Site Suitability: a. Adequate Useable Space: The four lots located on the west side of Ninth Street West contains approximately 28,400 square feet. As indicated on the site plan, this area is adequate to accommodate the buildings, landscaping, setbacks, parking and a play area. The lot coverage for the RA-1 zoning district is 40 percent or 11,360 square feet. It appears that the footprints of the building is within the allowable limits. With regard to the apartments to the west, they currently exist. The footprint will not be changed, but additional parking will be provided as indicated on the site plan. b. Adequate Access: The primary access to the properties will be from Ninth Avenue West. An existing driveway will be used for the main shelter facility. Ninth Street West will also provide access to the transitional housing units on the east side of Ninth Street West. Secondary access is available from the alleys. The existing facility and the proposed new facility would share the existing driveway along Ninth Street West. C. Environmental Constraints: There are no apparent environmental constraints associated with this property. It is generally level and is located in an established residential area of Kalispell. A drainage plan which incorporates on -site retention of storm water appears to be appropriate considering the lot coverage and amount of impervious surface created with the parking lot and shelter. Appropriate Design: a. Building Orientation: The buildings are proposed with an east / west building orientation basically following the shape of the lots. The main entrance of the shelter is proposed along the east side of the building which would be directly across from the parking lot. To reiterate, the facility design is intended to create a campus atmosphere with an integrated building design and color scheme. C b. Parking Scheme: Section 27.26.050 of the Kalispell Zoning Ordinance requires one space per five occupancy. The Samaritan House wants to share parking between all of the shelter uses which is acceptable. According to the information contained in the application, the existing facility will ultimately provide housing to 97 occupants which would require 20 parking spaces. The site plan indicates that there are seven existing parking spaces to the west of the existing Samaritan House, there would be an additional nine parking spaces to the east of phases one and two with a 40 foot wide loading area to the west of phases one and two. To the east, 12 parking spaces are indicated where the transitional housing units would be located. All total, there would be 28 parking spaces plus a loading area to the west of phases one and two. The parking shown exceeds that which would be required under the zoning regulations. C. Traffic Circulation: Generally good traffic ciculation can be provided throughout the site with no need to do any maneuvering off -site. Access will be taken primarily from Ninth Avenue West or from the alley. The parking as proposed conforms to the City of Kalispell off-street parking standards with regard to size and back-up space. The existing access also conforms with the parking standards with the parking lot providing adequate access and through movement of traffic or emergency vehicles. d. Omen Space: Lot coverage limits and setbacks generally dictate the amount of open space. As previously noted, the maximum lot coverage is 40 percent or 11,360 on the four lots to the west. The proposed buildings on these lots contain approximately 11,313 square feet, or 39.8 percent lot coverage. This lot coverage is comparatively high in relation to other structures in the area. No formal open space is required for a development of this nature. e. Fencing/Screening/Landscaping No formal fencing, screening or landscaping is proposed. Minimal landscaping exists. No specific landscaping is required under the zoning regulations. f. Signage: No specific signage has been proposed; however, the zoning regulations would allow a 24 square foot sign. 3. Availability of Public Services/Facilities: a. Schools: This development is within the boundaries of School District #5. However, no significant impact on the school district can be anticipated as a result of this use. b. Parks and Recreation: City park facilities are in the area of Peterson School approximately 1,000 feet to the east of this property on the southeast corner of Meridian Road and Second Avenue West. Park facilities appear to be adequate to accommodate this use. 4 C. Police: The Kalispell Police Department can adequately respond to emergency situations at the complex. d. Fire Protection: Fire protection will be provided by the Kalispell Fire Department. Fire service is available. The fire suppression system for the facility will need to be reviewed and approved by the Kalispell Fire Department. e. Water: A City water line is within the immediate area and the City will supply water to the site. The applicants would need to coordinate with the Kalispell Public Works Department for service to the property. Sewer: A City sewer main is in the immediate area. The applicants would need to coordinate with the Kalispell Public Works Department for service to the property. g. Solid Waste: The City of Kalispell will provide solid waste pick-up for the facility. Location of the receptacle will be able to be placed in the alley for routine pick-up by the City. h. Roads: Roads which will be the most greatly impacted in the area by this additional use will be Ninth Avenue West and Second Street West. Traffic volumes for this use are undetermined; however, it can be estimated that the use would create generally low volumes of traffic. 4. Immediate Neighborhood Impact: The general character of this neighborhood is a mix of medium and high density residences. There are primarily single family homes in the immediate area. Impacts to the neighborhood which might result from this development with regard to traffic, compatibility of uses, noise or other impacts would not appear to unduly impact the area. 5. Immediate Neighborhood Integrity: The integrated campus design proposed by the Samaritan House will help to insure that the buildings are compatible with other uses in the area and the neighborhood in general. The scale and nature of this type of use would be generally consistent with the uses intended in an RA-1 zoning district and fills a need within the community. 6. Impact on Property Values: Impact on property values in the area would be marginal as it will be designed to be compatible with other residences in the area. REACTION OF NEARBY PROPERTY OWNERS A notice of public hearing was mailed to property owners within 150 feet of the subject property approximately 15 days prior to the hearing. At the writing of the staff report, no comments have been received by the staff. 5 SUMMARY OF FINDINGS The proposed facilities meet the City development standards with regard to setbacks, parking, lot coverage, access and traffic circulation. The location is close to public services and facilities. 2. There are no apparent environmental constraints associated with this site which would require special consideration and improvements other than a drainage plan. 3. Adequate public facilities and services exist with regard to water, sewer, roads, police and fire protection to serve this property. 4. The proposed facility will not negatively impact the character of the area or property because of its residential design and character, and it appears that this type of facility serves a need within the community. RECOMMENDATION It is recommended that the Kalispell City -County Planning Board and Zoning Commission adopt staff report #KCU-97-10 as findings of fact and recommend that the City Council grant the Conditional Use Permit to Samaritan House, subject to the following conditions: 1. That the development of the site will be in substantial conformance with the approved site plan. The approved site plan shall govern the general location of the buildings, parking, and accesses. 2. A minimum of 20 parking spaces as proposed shall be provided for the facility. The parking lot shall be paved and clearly striped and the handicapped spaces signed. 3. That an drainage plan shall be reviewed and approved by the Kalispell Public Works Department prior to the issuance of a building permit. 4. That the fire access and suppression system shall be reviewed and approved by the Kalispell Fire Department prior to the issuance of a building permit. S. Placement and location of the solid waste receptacles for pick-up shall be coordinated with the City Public Works Department. 6. The facility shall obtain any required licensing from the State of Montana, a copy of which shall be submitted to the Flathead Regional Development Office for filing with the permit. 7. That sod be laid within the landscape areas and that street trees be placed along Second Street West and Ninth Avenue West at 40 foot intervals and within the turf areas on the north end of the property. 6 8. That the facility will have a full-time resident manager on staff. 9. 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T =:� _ y. _� t :t „ . - _ - tY -r._tr 4' t - - - 3. - -� t . ti.:. ,'tir..- -b r• KaY:1,-; •ia€vZ.n.. _ .x.. •.r.... -' :. g r- v • -, - 7 F ,i. r.' .:: !.tom: ;_ y{ F _ CS r t; E- / K> �. s c �: {'. r =- r1 .� f� 3 7.. i- s �y L` Y: ` yf• -r S^ :f "L' +t •�i fr ' _ D C�. ts a- n•' v L t t wi - _ }` o Z - ': t. L . - "h ti " 2' . n '-< - s c, _ ' . : , :.: a �� "�'•" - s' i :. t f d�.} .F" .-i aa- L- i.�~ - . r. - - - . .. . .. , -{. _ _. - - - - - .-- - •r-.r. -fir. . - - Law Office of AMBROSE G. MEASURE 33 Second Street East Kalispell, Montana 59901 Ambrose G. Measure Bruce A. Measure Attorneys at Law December 3, 1997 Kalispell City/County Planning Board Members of the Kalispell City Council 723 5th Avenue East, Room 414 Kalispell, MT 59901 RE: Samaritan House Conditional Use Permit Dear Mayor, Members of Council and Members of the Planning Board: Mailing Address: P.O. Box 918 Kalispell, MT 59903 Phone: (406) 752-6373 FAX: (406) 752 7168 DEC - 3 1997 As you may know, Samaritan House has raised funds and submitted grant applications for expansion of Samaritan House, the local homeless shelter. They propose expansion in three separate phases as described in the proposal attached. Completion dates for Phase I are as follows: bids will be le* sometime in March of 1998, with construction complete on or about the end of August of the same year. ,a Due to insufficient knowledge of the potential for success in raising the necessary funds to complete Phase II and Phase III, there are presently no construction completion dates scheduled. Although, the Board, in consultation with various professionals involved, feel that Phase III might well complete prior to September of 1999. Before the Planning Commission and hopefully the Council is Samaritan House's application for a conditional use permit with the pertinent attachments. The Director and Board of Samaritan House will greatly appreciate your favorable consideration. Thank you. Sinc race A4Mrej---�� BAM/dla Attachments C I TY OF KAL_ I SPELL APPU I CATION F= OR A CONDITIONAL_ USE PERM I T This Application shall be submitted, along with all required information contained herein and the appropriate fee to: Flathead Regional Development Office, 723 Fifth Avenue East, Room 414 Kalispell, Montana 55901 - (406) 758-5780 PROPOSED USE: Shelter (transitional housing facility) OWNER(S) OF RECORD: Name: Samaritan House Phones 257-5801 Mailing City, State Address: P.O. Box 592 i Zip Kalispell, MT 59903 PERSON(S) AUTHOR12ED TO REPRESENT THE OIJNER(S) AND TO WHOM ALL CORRESPONDENCE IS TO BE SENTs Names Bruce A. Measure Phones 752-6373 Mailing City, State Address: P.O. Box 918 i Zip: Kalispell, MT 59903-0918 LESAL DESCRIPTION OF PROPERTY (Refer to Property Records): Street Address: 140 9th Avenue West Sec. Town- Range No. 4 ship__Zj'� No.V_ Subdivision Tract Lot Block Nast: Western Addition Nots). No(s)3.4,5,6 No, 3 1. Zoning District and Zoning Classification in which use is proposed: City of Kalispell - R A-1 2. Attach a plan of the affected lot which identifies the following items: a. Surrounding land uses. b. Dimensions and shape of lot. c. Topographic features of lot. d. Size(s) and location(s) of existing building(s). e. Size(s) and location(s) of proposed building(s). f. Existing use(s) of structures and open areas. g. Proposed use(s) of structures and open areas. 3. On a separate sheet of paper, discuss the following topics relative to the proposed use: a. Traffic flow and control. b. Access to and circulation within the property. c. Off-street parking and loading. d. Refuse and service areas. e. Utilities. f. Screening and buffering. g. Signs, yards and other open spaces. h. Height, bulk and location of structures. i. Location of proposed open space uses. j. Hours and manner of operation. k. Noise, light, dust, odors, fumes, and vibration. 5. Attach supplemental information for proposed uses that have additional requirements (consult Planner). I hereby certify under penalty of perjury and the laws of the State of Montana that the information submitted herein, on all other submitted forms, documents, plans or any other information submitted as part of this application, to be true, complete, and accurate to the best of my knowledge. Should any information or representation submitted in connection with this application be incorrect or untrue, I understand that any approval based thereon may be rescinded, or other appropriate action taken. The signing of this application signifies approval for F.R.D.0. staff to be present on the property for routine monitoring and inspection during the approval and development process. Signeds �� Dates 12-3—%% (a plscant) NARRATIVE IN RESPONSE TO QUESTIONS 2, 3, AND 5 OF THE APPLICATION FOR CONDITIONAL USE PERMIT FOR SAMARITAN HOUSE SUBMITTED DECEMBER 2,1997 Samaritan House has submitted a three page site plan of the affected lots and a copy of its "Expansion Proposal" portraying plans for the construction and reconstruction of shelter/transitional housing facility and low income apartments on the Samaritan House site. Pursuant to Section 2 of the Application, applicant addresses the following issues: a. Surrounding land use is primarily single family residential, although an apartment exists across the street, and other apartment houses exist within several adjacant blocks. b. Samaritan House site consists of city Lots 3, 4, 5, and 6 of Block No. 3 of the Western Addition of Kalispell, which are standard city lots. C. There are no topographic irregularities. d & e The sizes and locations of the existing and proposed buildings are set forth on the site plan. f. Existing structure is used for a shelter and a transitional housing facility. The remaining two and a half lots are used for parking and open area presently. g. The site plan depicts the proposed use and placement of structures and open areas. SUBPART 3 a. As shelter clientele seldom, if ever, have automobiles there should be no significant change in traffic flow and control. b. Parking is presently accessed through the alley and should not change. C. See Section B above. d. Refuse and service areas will remain unchanged. e. Utilities will not be significantly changed. f. There is no proposed screening and buffering other than the landscaping presently in place. g. There are no signs proposed and the yard will contain open area as depicted on the site plan. h & i The height and location of structures and proposed open space are depicted upon the site plan. J. The Samaritan House operates 24 hours a day, 365 days a year. K. There are no significant light, dust, odors, fumes, or vibrations emanating from the Samaritan House. Sister June nney Director, Samaritan House r ce A. Measure For the Board of Samaritan House 2 FRDO Z-92 CERTIFICATION APPLICANT: SAMARITAN HOUSE FRDO FILE *: KCU-97-10 I, the undersigned, certify that I did this date sail a copy of the attached notice to the following list of landowners within 150 feet of the property lines of the property _ that_is__the_ subject ___of__ the --- - application. Dat e : /,' Q2 Assessor's S-T-R Lot/Tract No. No. Property Owner & Mail Address SEE ATTACHED LIST APPLICANT SAMARITAN HOUSE PO BOX 592 KALISPELL MT 59901 REPRESENTATIVE BRUCE A MEASURE PO BOX 918 KALISPELL MT 59903-0918 SAMARITAN HOUSE 1997 Conditional Use Permit Application Properly Owners within 150' Subject Property: Lots 3, 4, 5 and 6 of Block 3 of Western Addition LM BLOCK FASSESSORAQ, NAME AND MAILING ADDRESS Western Addition .: - - -_ - - - --------f----�------�- 1 3 0008840 Marie Alguire 102 9th Avenue West Kalispell, MT 59901 2 3 0550330 Joesph & Jean Dickinson 106 9th Avenue West Kalispell, MT 59901 _ 7 3 0926202 Robert Cornell 495 7th Avenue EN Kalispell, MT 59901 8 3 0765542 Terry Klein 13 5 l Oth Avenue West Kalispell, MT 59901 9 3 0440200 Calvin R_ & Devona R- Ifill 125 1Oth Avenue West Kalispell, MT 59901 10 3 0926300 Denis Q. & Peggy J. Johnson 11(S2) 3 117 1Oth Avenue West Kalispell, MT 59901 11(N2) 3 0278060 Robert O'Lexey 12 3 103 1 Oth Avenue West Kalispell, MT 59901 7(pt) 4 E038951 Northwest Montana Human Resources, Inc. P.O. Box 8300 Kalispell, MT 59904 8(pt) 4 E038500 Northwest Montana Human Resources, Inc. P.O. Box 8300 Kalispell, MT 59904 9 4 0884750 David Weld 587 LaBella Lane Big Arm, MT 59910 LOT BLOCK ASSESSOR NO. NAME AND MAILING ADDRESS 10 4 0663611 Eugene & Cheryl Herbert 123 9th Avenue West Kalispell, MT 59901 11 4 0048810 Donald Renneberg (S40') 83 Park Street Kalispell, MT 59901 12 4 0048800 Camilla Bauska 11(N 10') 4 94 Konley Drive Kalispell, MT 59901 10(pt) 5 0432600 Donald Roy & Kara Julia Towe 221 9th Avenue West Kalispell, MT 59901 11(pt) 5 0294470 Lee & Geraldine Gorder 211 9th Avenue West Kalispell, MT 59901 12(pt) 5 0208123 Roger & Lori Ann Schroeder 834 2nd Street West Kalispell, MT 59901 1 6 0669700 William J. Davison 24 First Avenue West Kalispell, MT 59901 2 6 0242350 Gina Taylor 210 9th Avenue West Kalispell, MT 59901 3 6 0514966 James & Paula Schilke Montana Rental Properties P.O. Box 50081 Billings, MT 59105-0081 10 6 0131795 John & Mary Lyons 219 10th Avenue West Kalispell, MT 59901 6 2 0738953 Lois Timmreck 836 E. Washington #P Kalispell, MT 59901 7 2 0145750 Lawrence Johnson AD% Jerry Gould P.O. Box 280 Kila, MT 59920 LOT BLDCK ASSESSOR NO. NAME AND_MAILING ADDRESS 3 16 0286575 James & Cecilia Wygant 134 10th Avenue West Kalispell, MT 59901 4 16 0208890 Mchael & Carla Clarke 136 loth Avenue West Kali', MT` 59901 5 16 044 IBM Grant and Elouise Kendrick . P.O. Box 9024 - Kalis;pell, MT 59904 6 16 0689025 Donald & Marilyn Peterson 200 Steel Bridge Road Kalispell, MT 59901 Quinsy Condominiums North Units 1-8 0498288 Charles Symmes P.O. Box 9614 Kalispell, MT 59904 South Units 9-16 0498288 Charles Symmes P.O. Box 8614 Kalispell, MT 59904 Western Add Amd L 11 and 12 BIk 6 1 I A 6 0983390 Scott & Mindy Greenland 932 2nd Street West - Kalispell, MT 59901 12A 6 0424100 Craig & Kimberly Griggs 205 10th Avenue West Kalispell, MT 59901 Western Add Amd L 1 and N 32' L2 Blk 15 B 0983056 Ortiz & Eleanor Lean 1866 Whalebone Drive Kalispell, MT 59901 Kalispell Add 1 3 163 0195100 John R. & Richard F. Desch 4 163 120 8th Avenue West Kalispell, MT 59901 5-6(E2) 163 0044250 Linda Metzler 146 8th Avenue West Kalispell; MT -59901 _ __ LOT BID K ASSESSOR NO. NAME AND MAILING ADDRESS 5-6(W2) 163 0926100 Kelly D. Hartman 823 2nd Street West Kalispell, MT 59901 12(pt) 164 0208123 Roger & Lori Ann Schroeder 834 2nd Street West Kalispell, MT 59901 11(pt) 164 0294470 Lee & Geraldine Gorder 211 9th Avenue West Kalispell, MT 59901 10(pt) 164 0432600 Donald Roy & Kara Julia Towe 221 9th Avenue West Kalispell, MT 59901 NOTICE OF PUBLIC HEARING KALISPELL CITY -COUNTY PLANNMG BOARD AND ZONING COM USSION The regular meeting of the Kalispell City -County Planning Board and Zoning Commission is scheduled for Tuesday, January 13, 1998, beginning at 7:00 PM in the City Council Chambers, Kalispell City Hall, 213 First Avenue East, Kalispell. During this regularly scheduled meeting, the Board will hold a public hearing to consider the following agenda items and make a recommendation to the Kalispell City Council and/or the Board of County Commissioners: To the Kalispell City Council - I. A request by Bruce Measure on behalf of Samaritan House for a conditional use permit to allow the expansion of their existing 32 bed shelter facility. The shelter is proposed to be expanded in three phases. These phases involve the construction of two new buildings and the renovation of the existing shelter and two four-plex units directly to the east. Ultimately the shelter will contain a total of 97 beds providing a mix of short term shelter accommodations as well as transitional housing consisting of studio and one bedroom apartments. The property is located in an RA-1, Low Density Residential Apartment district which lists shelters as a conditionally permitted use. ---The property where the shelter expansion is proposed to be is 140 Ninth Avenue West, Kalispell. This property can be further described as Lots 3, 4, 5 and 6, Block 3 and Lots 7 and 8, Block 4, Western Addition located in Section 18, Township 28 North, Range 21 West, P.M.M., Flathead County, Montana. To the Board of County Commissioners: 2. A request by Barry Ultican for preliminary plat approval of Glacier Pines Mobile Home Park, a 60 space manufactured home park on approximately 10.9 acres. The property proposed for the manufactured home park lies on the south side of Montana Highway 35 and west of the Flathead River Bridge approximately one half mile. This property is located in the Evergreen and Vicinity Zoning District and is zoned R-5, a Two Family Residential zoning district which lists manufactured home parks as a conditionally permitted use. This preliminary plat was previously approved by the Board of County Commissioners on April 5, 1994, but has expired. The property where the manufactured home park is proposed is 1850 Highway 35 East, Kalispell. The property can be described as Assessor's Tract 5EA in Government Lot 2 located in Section 3, Township 28 North, Range 21 West, P.M.M., Flathead County, Montana Documents pertaining to these agenda items are on file in the Flathead Regional Development Office, 723 Fifth Avenue East, Room 414, Kalispell, MT 59901, (406)758-5980, and are available for public review during regular office hours. Interested persons are encouraged to attend the hearings and make their views and concerns known to the Board. Comments in writing may be submitted to Narda Wilson of the Flathead Regional Development Office at the above address prior to the date of the hearing. Thomas R. Jentz Planning Director 41 Fairpounds �r ;✓, a.= 4 us _� it W_^�It�y+^� ;�; ��• 1�: I +I 0LSr_L- fiALSr1� i �S i �j1 4 t0 �1 r�---t r lknk I I ' LNEER CO. LUNor CO' �� xco. . o t o yam'' ty I + t 1 s" : 411Z t� ��1I f V � 1 La \ r' I cF�it�s NERICiA` �` L jl3xx� wo w COMPi+ Q\i i c WEiSSt.1AN I_1 A AOC. N0. 48 J s t x+•�yt 5F t 5h , 4 . �.3 Mk S a 4 t9 ' s 7 +t , + t GRE1,1 �t 1 8B8' SSA 88 B4 i I I-01s-4 !i 5A 3 5 l 1 t it 7 ; • ' 1 ,,�.--mot t,__�,�_1.1� ;5�, 31 � �0 � J�� ..� 3 1 1 1 G �+ tt �-- ;tytt� 3 `t 11 E, 1 i �5Ila IV it t ; i ref} 1 t $ 1t t�77 It "it t�in t 12 i v,,,� 92 tt , �� sc3 t1 ' I rTtV ,,, 21 ,g i# I 4_�t+ 1U ; i t_9 J VEN MAP SAMARITAN HOUSE CONDITIONAL USE PERMIT FOR x -DANSION OF EXISTING 32 BED SHELTER FACILITY ZA-1, LOW DENSITY RESIDENTIAL APARTMENT, KALISPELL ZONING DISTRICT PLAT DATE: 12/24/97 SCALE 1" = 400' HAgis\site\KCU97_l0.dwg SAMARITAN HOUSE EXPANSION PROPOSAL MISSION STATEMENT Samaritan Houses' mission is to provide shelter and the basic needs for homeless people in the Flathead Valley, while supporting their efforts to find employment and housing. For this purpose we will provide a healthy, clean environment that is drug and alcohol free. All this is to be done in a loving and kind manner that will uphold the human dignity of each person. P.O. Box 592 9 Kalispell, Montana 59901 • 406-257-5801 Revised 9/15/97 INDEX Cover.................................................................................................................................... I Index.....................................................................................................................................2 Preface................................................................................................................................... 3 Construction & Funding Strategy...................................................................................... 4-6 Construction Budgets & Funding Budgets ............................................ ............................7, 8 ArchitectsConception...........................................................................................................9 CarePhilosophy..................................................................................................................10 History of Samaritan House.................................................................................................11 PolicyManual......................................................................................................................12 Interview & Check -In Form................................................................................................13 Endorsement by National Coalition for the Homeless..........................................................14 FinancialStatement........................................................................................................ 15-18 BusinessPlan................................................................................................................. 19-21 ManagementPlan ..........................................................................................................22, 23 AnnualReports.............................................................................................................. 24-28 Listof Board Members........................................................................................................29 SAMARITAN HOUSE EXPANSION NEEDS SUMMARY STATEMENT Shelter is one of the most fundamental of human needs. A safe and decent dwelling is basic to individual and family well being. In Montana, with night time temperatures often below freezing, the lack of shelter can be a truly life threatening situation. Homelessness has been increasing dramatically over the past decade, and now appears to be a long term if not permanent phenomenon in our society, even in rural areas such as Northwest Montana. Nationally, it has reached epidemic proportions with 700,000 to 3,000,000 estimated to be homeless. Although there are many causes, homelessness is generally related to poverty and a lack of affordable housing. According to the Montana Consolidated Plan, the Kalispell area has among the highest housing costs in the State. Local Realtors and property managers report that rents have increased by an average of 55% over the past three years. With first and last month rent payments and security deposits, it now costs about $1,000 to $1,500 to move into average priced rental housing. Currently there are 3,000 people in the Flathead Valley alone that have qualified and are on the waiting list for low-income housing. While housing costs have been skyrocketing, incomes have generally remained stagnant. The local economy has changed from resource based employments to tourism and service related jobs. These service jobs typically generate minimum and low wages. With high housing costs and low wages, some households are living only one paycheck away from homelessness. The vast majority of the homeless are not homeless by choice, but are in dire straits due to loss of employment, physical or mental disability, injuries or illness and/or family dissolution and disruption. 3omelessness can have a devastating impact on those who experience it. It disrupts virtually every aspect of life, damaging physical and emotional health and frequently resulting in family separation or break-up. Prolonged exposure, malnutrition, and the daily stress of living without safety and security can result in variety of diseases and ailments. Experience in other parts of the country indicates that the longer people are homeless, the harder it is to successfully re-enter society. Of particular concern is the devastation homelessness can wreak on families and children, the fastest growing segment of the homeless population. According to the recent Shelter Homeless Population of Montana Study, families and children repre- sented 54% of the homeless with children comprising 35% of state homeless population. Homeless children miss educational opportunities, receive poor nutrition, and learn a culture of helplessness and despair. Although individuals are in no way exempt from responsibility for their own lives, it is in the moral, social, and even economic interests of the community to combat the problems of homelessness. The future social welfare and criminal justice costs of the problems related to homelessness would probably far exceed the cost of effectively dealing with the situation now. In response to the need for community action, Samaritan House was established in 1990 to provide critically needed emer- gency shelter and to assist those that have hit rock bottom. Unfortunately, homelessness continues to grow despite the tireless work of Samaritan House, the community, and its many helping agencies. The need for shelter and temporary housing far exceeds the present capacity of Samaritan House. Despite providing about 700 individuals with approximately 7,500 nights of shelter annually, Samaritan House consistently must turn desperate families away because there is "no more room at the inn." Samaritan House has developed a cost effective, three phased plan to expand the facility to meet the increasing shelter needs. With community support and assistance, Samaritan House proposes to create expanded and flexible shelter capacity, addi- tional temporary housing and permanent low income rental housing through a comprehensive and self supporting facility. —he completed development would simultaneously provide a continuum of critically needed housing while generating :venue through rental income to cover the management and operation costs. This unique facility would minimize and perhaps eliminate the need for and dependency on continuing community donations. INTRODUCTION Following is a summary of the proposed Samaritan House remodeling and construction project. The summary includes a description of a three phase construction project and the proposed funding strategy. It also encompasses our mission statement, care philosophy and the benefits Samaritan House brings to the entire community. Finally, it proposes a viable business plan that addresses the increased maintenance and operations cost of a larger facility. It also addresses the need for a paid staff at some future date. CONSTRUCTION AND FUNDING STRATEGY Phase One will be a brand new structure parallel to our existing building. The proposed two story wood fi-amc structure measures 32 fr. x 100 ft. for a total of 6400 square feet. The main floor and second floor will give us 21 new rooms for a total of 35 new beds. Besides sleeping quarters, the new building will also house a new kitchen and a dining/classroom area. A 32 ft. x 100 ft. basement will provide much needed storage. Whik the new structure will provide 35 beds of shelter space, it will also let us convert 13 units in our existing building to transitional housing. In Phase Two we envision the construction of a two story connector building or concourse which will connect the Phase One structure to our existing building. Phase Two will involve retrofitting the existing building to accommodate the new concourse. The concourse will contain a U shape classroom area and office space, managers apartment, lounge/class- room and storage. The second floor of the concourse will be comprised of single room occupancy units, family housing or transitional housing. Phase Two will also include the acquisition of eight existing rental units which are immediately across the street from Samaritan House. These units arc now under the jurisdiction of Northwest Montana Human Resources. Paramount to both Phase One and Phase Two construction will be our design concept, which we believe to be state of the art, in the design of homeless shelters. The majority of our shelter space will facilitate housing single males or females, shelter family groups, or convert to transitional housing. This will be accomplished by the use of accordion walls and lockable connecting doors. We believe that this design flexibility will enable us to serve all the demographic groups of the homeless, and at the same time, address the current demographic trend which is shifting away from mostly single men toward women, women with children, and couples with children. The total proposed transitional units in Phase Two will be 14. In Phase Three we plan to rehabilitate our existing building into a structure that will also have the design flexibility to function as both shelter and transitional housing. We will also rehabilitate eight existing rental units that we acquired in phase two. These will be transitional and permanent low-income housing. Phase Three will also include retro fitting the exteriors of both the original building and the eight rental units we acquired in Phase Two. Upon completion the final product will project a unifrom appearance including exterior finishes, color schemes, landscaping and lighting. Currently we have 32 beds in our existing building. 22 beds are strictly shelter and 10 are in our transitional units. The rehabilitation of these rentals would give us 8 additional units for a total of 45 transitional units when all three phases are complete. 35 beds will be included as shelter and 62 beds are proposed for transitional housing. The flex -design concept is critical to maximum utilization of our building. When complete, Samaritan House will house singles, singles with children, couples, couples with children, and also provide low cost transitional housing. Our two classroom areas will double as a dining room and lounge. This flexibility will enable us to serve Kalispell in the most efficient and beneficial manner. No longer will we have to turn away homeless because our facility cannot accomodate their particular needs. The facility will be modern and cost-effective but neither lavish nor wasteful. It will meet all local, state and itional codes and will meet current ADA requirements. We will use a Critical Path Method of scheduling that will enable us to start any phase of construction at any given time. In other words, Phase Two may start before Phase One or after Phase Three. This will give us a "Plan B" or fall back position if any monies are not available on schedule. n FUNDING STRATEGY Actually the construction strategy kills three birds with one stone. First of all, it gives us increased shelter space. Secondly the low-income housing not only meets the needs of the community it also provides a monthly income greater that our expenses. Lastly, it addresses the need for a paid staff at some future date. Finally, I would like to address the worthiness of our endeavor, and the actual manner in which your donation will be used. 100% of your donation will go directly to the building fund. Ev,cn in our day to day operations, because we have virtually no administrative expenses almost 100% of our budget goes directly to the homeless or the shelter. Sister June Kenny, who provides 24 hour on site supervision, 7 days a week, receives a monthly stipend of only $200.00 a month. This entire amount is divided among two of the formerly homeless who assist her in running the shelter. In order to arrive at a viable funding strategy we first weighed the needs of the shelter and the needs of the commu- nity. We also looked at different avenues of funding sources, and examined their restrictions and requirements. The final result was a funding strategy that embraces funding from the grant arena and also donations from the private sector. Phase One will utilize mostly monies from the grant sector. UDAG, AHP and CDBG grants will reimburse funds for architectural services. Currently private and corporate donations continue to be sought to cover the costs of architecture and engineering. To date Oystein Boveng has donated his time and miscellaneous costs to produce several preliminary drafts. A local construction management corporation has agreed to donate both its time and miscellaneous costs over the next three years in putting the project together and supervising construction. Event Sliter of Jordahl and Sliter has agreed to provide accounting, including writing checks to cover expenses, monitoring funds and writing expense reports. Rick Goacher of coacher and Associates has agreed to donate his surveying services. Bruce Measure of the Law Offices of Ambrose G. Measure, who is also a member of our board, continues to donate legal services. Steve Van Heldon of Glacier Bank has opened two construction accounts for us at favorable rates. Having received the City's blessing in the form of a promise of financial and staff support, we have initiated a Request for Proposals, seeking to hire an architectural firm that will take this project from the preliminary planning stage to final drawings. We will hire an architectural firm and all services in a manner that satisfies all our funding sources. Since the City of Kalispell has agreed to provide the matching dollars required for the CDBG application these funds could be utilized to finance the cost of architectural services. A steering committee including, Sister June Kenny, Ovstein Boveng Stephanie Gertz, Mike Laabs and Craig Kerzman of the City Building Department has already formed to coordinate and conduct this phase. Phase One will also require the services of a professional grant writer to write the CDBG Public Facilities Grant. Rand Kennedy has been retained, on the condition that we provide all the needed local planning contacts, surveys, and general leg work. A well conducted public hearing process will require four meetings in Kalispell and one each in Bigfork, Columbia Falls, and Whitefish between now and April 30th. Since the City of Kalispell has agreed to come on board, we would ask that Susan Moyer, Kalispell's Housing Manager, be available to write the HOME grant application. If Susan Moyer is unavailable, an independent grants person will be obtained. Additional public meetings would need to be held this summer for that application. Until we have final drawings and determine the actual number of units or beds has been determined, it is difficult to project the exact amount of ¢rant dollars that are necessary and available. However, following is a list of grant funds provided by Susan Moyer as they .ght be applied to all three phases. F1 Lane ffoirtm Im Phase One AHP Grant from the Federal Home Loan Bank $133,00.00 (Already awarded) CDBG Grant $400,000.00 (Already awarded) City's Matching Contribution (UDAG) $100,000.00 (Already awarded) Under CDBG regulations, the shelter can include the kitchen, a common laundry room Facility, and bathroom facilities. The more beds created in the shelter the more dollars become available through the Affordable Housing Program (AHP). At the same time that the grant process is taking place we will begin soliciting monies via private donations. To date we have accrued over $135,000.00 earmarked for the building fund. Our goal is to reach S300,000.00 before the conclusion of Phase Two. Phase Two Phase Two is the construction of a two story concourse connecting the new structure and our existing building. The main floor or any portion of the concourse which houses nonresidential rooms will have to be funded through Samaritan House resources. If the entire second floor is transitional, we would seek HOME funds to cover construction costs on a pro rated share. The cost of retrofitting the connector building into the existing shelter can also come from a HOME grant. This would require a 12 I/2% match which can be provided by AHP grant funds and/or Samaritan House private funding sources. Phase Two would also include the acquisition of the eight units immediately across the street. Possible funding sources then could be: HOME Grant CDBG HOME Grant AHP Grant Funds Supporitve Services Grant Phase Three $192,232.00 $400,000.00 $77,000.00 (Already awarded) $300,000.00 (Includes acquisition of 8 units across the street) Phase Three will be the remodeling of the 8 units across the street. Phase Three funding will also pay for the general remodeling of our existing building. Possible funding sources would be: AHP Grant 32 Units @$3,500 per units HOME Grant 8 Units Across the street $12,397 each S89,500 (Already awarded) $99,176 HOME Grant 5 Transitional Units in Existing Building-$12,397 $61,995 CDBG Housing Rehab Grant: 32 Units (Includes landscaping & paving) $400,000 Once again the possible grant dollar amounts have been provided by Susan Moyer. We would respectfully request the City provide Susan's assistance, if she is available, to write the grants for Phases Two and Three. In wading through all the possibilities that comprise a homeless shelter, we have always endeavored to take the long view, always looking for long term solutions. Our flex -design building concept is innovative and state of the art. It will enable us to always be able to address the changing demographic nature of homelessness. Our three phase construction plan will provide contingency scheduling that will enable the building process to mirror the funding as it becomes available. Our funding strategy marries grant monies and private donations. Using this strategy we will solicit monies for all three phases simultaneously. By using part of Phase Two and all of Phase Three as transitional housing we develop not only a viable business strategy but we also address the need for a paid staff at some future date. Our care philosophy will provide a warm, safe environment in which people can rebuild dignity and self-esteem. Our philosophy is that a homeless shelter must do more than 'warehouse bodies.' We will provide drug, alcohol, and family counseling, education, basic health care, and employment counseling, all made possible in our new facility. The addition of transitional housing serves three purposes. First of all, it makes us financially self-supporting.'' Secondly it will provide a transitional station as people move from a state of homelessness to realizing a dream of self-sufficiency in mainstream society. Thirdly, it will address the fact that in the Flathead Valley alone, we have over 3,000 people who qualify and are on the waiting list for low income housing Once all three phi arc co' � to we wfll fiunction as an independent entity 8. the needs of the,'homeless and the entire community Iastly.we will no longer be dependent on month to month donations from the community but will be a viable, kdependent, wXsustaining entity. 0 CONSTRUCTION BUDGETS AND FUNDING BUDGETS Phase. 32 X 100 Building (two stories) 6,400 sq. ft. ® $81.25 psf...... :................................................................ $ 520,000 32 X 100 Basement 3200 sq. ft. ® $50.00 psf........................................................................ $160,000 Architects fees (Including preliminary schematics) .................................................. 60,460 Plan Review & Bldg. Permit....................................................................................... 4,237 TotalCost................................................................................... $740,654 Phase 1 Funding Strategy AHP Grant 35 beds @ $4,000 per bed................................................................. $140,000 City of Kalispell's UDAG Program Income............................................................. 100,000 CDBG Public Facilities Grant................................................................................. 400,000 Private Contributions..............................................................................................100T654 Total Funding............................................................................. $740,654 Phase 2 Purchase of Adjacent Buildings. (includes dosing costs) ................................... $249,219 ConcourseBuilding................................................................................................. 544,710 Architects fee (Includes Preliminary Schematics)...................................................... 49,577 Plan Review & Bldg. Permit....................................................................................... 3.836 TotalCost................................................................................... $847,342 Phase 2 Funding Strate AHP Grant 22 SROs ®$3,500 per unit................................................................... $77,000 HomeGrant......................................................................................................400,000 Private Contributions 1/2 Building Cost................................................................170,342 Supportive Services Grant: Acquisition of 8 Units Across the Street plus rehab ........ 300,000 TotalFunding............................................................................. $847,342 Phase Rehab Budget for existing structure and two new acquisitions ............................... $453,465 Architect's fee........................................................................................................69,090 TotalCost................................................................................... $522,555 Phase 3 Funding Strategy HOME Grant 8 Units Across the Street............................................................... 95,136 CDBG Housing Rehab Grant 23 Units (Includes landscaping & paving) ............... 400,000 Private Contributions................................................................................................27,419 Total Funding............................................................................. $525,555 7 Building costs were professionally derived by Laabs and Assoc. Inc. Tht following completed low and middle income construction projects in Kalispell were used to verify accuracy. Costs were then analyzed and modified by Paramatrix Inc. of Salt Lake City, Utah. The Courtyard Apartments . completed November 1994 20,050 sq. ft. in three buildings ® $54.75 sq. ft. The Fcrnwcll Apartments - completed November 1995 19,282 sq. ft. (not counting the basement) Q $56 sq. ft. Basement is 2,800 sq. ft. Q$9.60 sq. ft. Martel would not have been low bid on this project except for the fact his plumber made a $30,000 + error in his bid and Martel chose to honor his bid price regardless of error. Westside Living 7-plex - completed October 1996 4,850 sq. ft. ® $66 per sq. ft. (Keep in mind a big increase in lumber in '96 and also the construction involved many materials that would not be in normal construction usage. Funding strategies were provided by Susan Moyer of the City of Kalispell. Total cost of the shelter is $740,654.00. The total cost of building 14 new transitional units and refurbishing 31 existing units is $1,369,897.00. This includes acquisition costs of the eight units across the street from out present location the total cost of the shelter and the 45 transitional units is S2,1 10,5 5 1.00 REFURBISH & CONVERr EMSTING APARTMENTS M = TRANSMONAL APARTMENTS & LAUNDRY FACILITY (14) TRANSTAONAL APARTMENTS �.� . _ �.. —WMi MEETING ROOM DAYCARE. . �.� . SHELTER RESIDENC&A �^ C0lochoo TY DRdNG (M BEDS rr - - -, -- ----------------------------------------- - - -; u ur p u O -------... --------------------------------- non • ; QUARTERS n4O9F --- - ' 0 col • 0 Ll W=j I , I . ; �.......................i............................ ............ ........ �_.................................. .... i........................................ ... ..... I,-------------�------------- I------------------------------ I THE PROJECT ALSO INCLUDES AQUISITION & UPGRADING OF (2) FOUR PLEX APARTMENT BUILDINGS LOCATED DIRECTLY ACROSS u THE STREET. TO THE EAST, FROM THE j�-SrrE P EXISTING SAMARITAN HOUSE. ur CHAFEL p.rxTTT 0 . ■.... maw �L�! r L :7 LIF OK .............................................�as rrs_s-ar.e_sar--r-r s+sr r_a ares'�r_r. nat • , ...... ...... 2v ...... • jJjj :os z W �~„} �- _m � Z a. o ao � J a QZ as rixy 15,1907 dO0 MO: 97-7W SKM Mc A1.1 r Fulor. 111 11 RLMMSH & CONVERT EXISTING APARIWMNTS SHELTER RESIDENCE a � — - —INTO = TRANSITIONAL APARTMENTS WrM MEETING R006( & DAYCARE. — - — . — - — - — COMMUNITY DINING . — . — - LAUNDRY FACILITY (35) BEDS a -------------- -- ------ -------------- i--- ................. ..................................................................................... ................ ....... .......... ------------------------------------------------------------- ........................... .---.-----..... _................. ......... _._................. ----------� --- =-- -- =-------------- - F i a SINGLE SINGLE NGIE SINGLE SINGLE - SINGLE DORLA , WGLE DOUDLE DOUDLE �: , , uuos ( � ' SMKai.E axi[ • APARTMENT 93 r T1'L-------------------� r---------------, is H.L. SINGLE SINGLE ELEVATOR • ' ' SINGLE ' SINGLE El AFACT ENT t4 ; I e e , ' T1 � APARn.ENr i2 � DOUd.E �. 1 � I I I � � ON APARTMENT st I '------------- I --------.-------.-.-------.-.---.-------.-.---.--_._----.-------.-._.---:._._.J 2a , I -------------------� ' THE PROJECT ALSO INCLUDES AQUISITION & UPGRADING OF (2) FOUR PLEX APARTMENT BUILDINGS LOCATED DIRECTLY ACROSS ECON THE STREET. TO THE EAST, FROM THE EXISTING SAMARITAN HOUSE. WV = W O� a o Z O(. � O d QZ N Qa� w@ SECOND POOR LAN OATS JILLY Is. 1907 .ne No: 07-70t SHEET NO: A1.2 architects conception CARE PHILOSOPHY Our care philosophy is simple: to provide for those who have no place else to stay. The rules are simple: no drinking, drugs, or weapons, and the client must not be able to afford to stay anyplace else. However, helping people overcome their situation of homelessness requires more than warehousing warm bodies. Samaritan House provides a place to feel safe, to regroup and start over, to rebuild dignity and self esteem, and to realize a dream of self sufficiency in mainstream society. Presently, Samaritan House assists in that transition by first providing shelter, then nudging people into the work place. Once they have gained employment we provide real low income housing starting at $250.00 per month. Along the way we will provide meals, basic necessities of hygiene, personal, drug and alcohol counseling, employment counseling, literacy work- shops, a GED program, and basic healthcare. Once our new shelter is operational our new facility will allow increased services and subsequently our ability to move people back into the mainstream will skyrocket. We intend to utilize all the pertinent social services presently in place. Where there are gaps in those services we intend to fill in with our own volunteer staff. Currently, we either have relationships or commitments for future services from the following people and organizations: Human Resources Development Council Meals on Wheels Flathead Valley Community College Northwest Montana Human Resources Flathead Food Bank Mental Health Center United Way Literacy Volunteers Flathead Health Department Nurturing Center Summit Independent Living Center Special Friends Advocacy Program Alcoholics Anonymous Salvation Army Eagle Transit Office of Human Services 10 A Short History of Samaritan House In the summer of 1989 three people came together to talk about the possibility of starting a shelter for the homeless in Kalispell. Fr. Edmund Smith was then Pastor of St. Matthews Church and was excited about the idea. Bill Davidson had been working on the idea for awhile and had even gone so far as to form a Board and receive a Certificate of Incorporation from the State of Montana for Flathead Public Housing, a nonprofit organization. Sister June Kenny, a Third Order Franciscan, one of the original founders of the Povcrello Center in Missoula, felt called to the Flathead valley to work with the poor. A new Board was formed and on July 19, 1990, the Articles of Incorporates created Samaritan House, Inc. The original Board members were: Chairman, Sister June Kenny; Vice -Chair, Bill Davidson; Treasurer, Robert Waltmirc; Secretary, Nita Davorak. At this time there was not any financial backing so Nita and Sr. June fashioned hundreds of needlepoint type crosses, had some brochures printed, and set up tables wherever they were allowed. Since the City of Kalispell did not have a classification for a shelter, it was necessary to petition them for a zoning compliance. We were classified the same as a boarding house and fit into that zoning. The search began for a suitable place, but there was little available. Finally Fred Hagel heard about us and approached Bill with the offer of a lease on a 23 unit apartment house. The rent from the apartments would make the monthly payments of $3,000.00. In September we moved into the present location with the help of a loan which was later written off as a tax donation. Sr. June Kenny was given combined office and living quarters on the second floor and became the first Director of Samaritan House. At that time there was only one vacant apartment that was used as shelter. As people began to hear what we were doing and donations started coming in, more apartments were added for shelter, until at the end of the first year all of the first floor was shelter and has remained so. The top floor has remained low income rentals at below market value, and are first offered to anyone who is in shelter, has obtained employment, and is looking for affordable housing. By far these apartments are rented by former shelter ' icnts. After becoming Director of Samaritan House Sr. June Kenny was replaced as Chairman of the Board by Mark Halland. In March of 1992 Bill Davidson resigned from the Board, followed shortly by Bob Waltmire. On January 8,1992 the I.RS. declared that Samaritan House, Inc.. was exempt from federal income tax as an organization described in section 501(C)3. tax number being 81-0466186. In 1993 we were informed that our lease was about up, and because there were rumors flying that it would not be renewed it seemed time to purchase if possible. At the April annual meeting it was announced that we had the down - payment of $62,000.00 required on the 5420,000.00 purchase price. Part of this came from a loan we were able to take out for $42,000.00 and the rest from a lot of good people who wanted to help. At this meeting Joseph Keeva was elected Chairman of the Board and served until late 1994 when he and his wife Sally requested a leave of absence from the Board due to health reasons. Quickly it became apparent that there was going to be more room needed for shelter as people were being turned away for lack of space. Plans began to unfold for another building on the vacant lot that was included in the purchase. From a small beginning in 1990, Samaritan House has grown to where 741 were sheltered in 1995. Sad to say one hundred seventy of these were children. There is an operating budget of $70,000.00 of which $32,400.00 comes from the rentals and the rest from donations. Because we have virtuaily na administrative staff expenses almost I00% of our budget "goes directly to the homeless or the shelter. Sister. June Kenny, who provides 24 hour on site supervision.7 days a wccic, rectives a.. monthly stipend of only $200.00 per month. This entire amount is divided among two ofthe formerly hotncicss ho assist her in running the shelter. . _..::. a ...;<......�, �:. s> ..... < .-.....N . ; .. As of this writing Chuck White serves as Chairman of the Board. POLICY MANUAL & RULES FOR RESIDENTS It is the policy of Samaritan House that its services be rendered in as personal way as possible; that respect for the individual person and his dignity be of primary concern; that every person is considered to be worthy and valuable as a human being regardless of his race, religion, beliefs, social status, physical appearance or any handicap. Consequently every person should be met with concern, a presumption of trustworthiness, and a respectful attitude by the staff. To involve all parties in the community regardless of faith, in an effort to demonstrate that people do care, and to recognize that the unfortunate are often powerless to help themselves. To coordinate with all other social agencies. It is important when dealing with people's problems to establish positive contacts with other programs established in the community. To extend to our fellow man love and concern in his hour of need, so that each may know that we truly are brothers and sisters regardless of race, color, or creed. Trvou have a weapon it must be checked at the office. Drugs, alcohol and rowdiness will not be tolerated. No showers or eccssary noise after 10 p.m. Everyone is to be in their rooms after 10 .m., TV's off after 10 o'clock news. No pets. Children must be under parental supervision at all times. Clients are not allowed in each others rooms; there is a coffee room for visiting. Outside visitors are not allowed in the building, meet your friends elsewhere. Nine o'clock curfew in the winter, 10 o'clock in the summer, doors are then secured. If you are not in you may come back in the morning and collect your things. Exceptions for those working nights. See Sister June. All mail comes to the office, you may use this address and phone number on job applications. The office will accept business calls only, no personal calls. Help keep your unit clean. Beds neatly made, dishes done and garbage emptied before you leave in the morning. There will be a periodical inspection by a staff member, failure to observe these requirements is reason for dismissal. Should there be a suspicion of drugs being used the authorities will be notified and an inspection made. Showers are required the first night. 12 This example for Shelter Care Only INITIAL INTERVIEW AND CHECK IN FORM NAME SOCIAL SECURITY NUMBER (OPTIONAL) DATE OF BIRTH NAME OF SPOUSE SOCIAL SECURITY NUMBER (OPTIONAL) DATE OF BIRTH NUMBER OF CHILDREN SOURCE OF INCOME ITY AND STATE OF LAST ADDRESS DESTINATION YEAR AND MAKE OF AUTO LICENSE NO. AND COLOR WAS YOUR LAST YEAR'S INCOME ABOVE OR UNDER S10,000.00? REFERRED BY We are not responsible for loss of personal items. Please keep money and medication on your person. Do not leave these things laying around the apartment. SIGNED DATE 13 National Coalition for the Homeless Sister June Kenny Director Samaritan House P.O. Box 592 Kalispell, MT 59903 Dear Sister Kenny: August 2, 1994 Thanks for the gracious hospitality shown me when I visited Samaritan House last month. I am writing this letter to share with you some of my reflections about Samaritan House during my two day visit to Kalispell. I am currently the director of the Field Organizing Project of the Washington, D.C.-based National Coalition for the Homeless (NCH). I have worked fiill-time (primarily as a volunteer) over the past 23 years providing direct services to and advocating for homeless people throughout the nation. I was one of the founding board members of the NCH and joined the staff in 1988. NCH is a federation of individuals, local social service agencies, local and statewide homeless/housing coalitions and national organizations whose mission is to seek changes in public attitudes and public policy which will result in an adequate supply of affordable housing, jobs which pay a living wage and universal access to health care. Samaritan House is indeed a unique homeless program nestled in a part of the country where people (tourists and government officials alike) no doubt think there are no homeless people in your community. This attitude is pervasive in rural `uburban areas where homeless people are not as visible as in urban areas, such as in Washington, D.C. In truth, there is no area of in the United States immune from hopelessness whether it be in urban, rural, suburban or on Native American reservations. Local and national studies on rural hopelessness have shown consistently that homeless people do exist in rural areas and can be found in shelters, such as Samaritan House, campgrounds, cars, doubled or tripled up living with friends or relatives, or living in substandard housing. Arriving at Samaritan House, I was struck by the fact that it doesn't look, smell or operate like many of the shelters I have visited. It is a modern, clean, and well -designed facility. It even has a parking lot for homeless people who have cars. While many homeless people refrain from going to shelters as it takes away their dignity and privacy, I was impressed with the fact that homeless people are sheltered in college dormitory -like rooms complete with their own kitchen and bathroom. Homeless people are treated as individuals and you know everyone's name. I know of only a handful of emergency shelters that offer such dignity, individuality, and privacy to their guests. But even more important that the physical design and shape, is your guiding philosophy and practice of providing emergency shelter, transitional housing and counseling to all segments of the homeless population. This guarantees that people coming to Samaritan House will be supported in their efforts to break that vicious cycle of hopelessness and poverty. Having worked with homeless people for 23 years, I have traveled extensively throughout the country. During these travels I have had the opportunity to visit literally hundreds of social service agencies. I consider the Samaritan House to be a model program and one of the best homeless programs around serving a rural homeless population. If I or the NCH can ever be of any assistance to you and the staff of the Samaritan House, please don't hesitate to ask. Sincerely, ael Stoops D .:.ctor Field Organizing Project 1612 K Street, NW, #1004, Washington, DC 20006 • 202-775-1322 • Fax 202-7751316 14 KENNETH E. KETT INGER WA3F MONTANA SOC -7YOF PUBLIC ACCOLW WTS NATIONAL SOCIE7YOF PUBLIC ACCOLWZW7S BOARD OF DIRECTORS SAMARITAN HOUSE,INC. P.O. Box 592 Kalispell, MT 59901 K£TTINGER & LA VOLE, LLP CREDIT AND PROFESSIONAL C&NTER 406-755.5032 Fu 4: (406) 755-6796 CREDIT & PROFESSIONAL BUILDING 322 2ND AVENUE WEST, SUITE A KALISPELL, MT 59901 GUY L VOIE, CAA I,6►BEi We have compiled the accompanying statement of assets, liabilitics, and equity - cash basis of Samaritan House, Inc. (an exempt organization) as of June 30, 1997, and the related statement of revenues and expenses - cash basis for the six months then ended, in accordance with Statements on Standards for Accounting and Review Services issued by the American Institute of Certified Public Accountants. The financial statements have been prepared on the cash basis of accounting, which is a comprehensive basis of accounting other than generally accepted accounting principles. A compilation is limited to presenting in the form of financial statements information that is the representation of management. We have not audited or reviewed the accompanying financial statements and, accordingly, do not express an opinion or any other form of assurance on them. Management has elected to omit substantially all of the disclosures ordinarily included in financial statements. If the omitted disclosures were included in the financial statements, they might influence the user's conclusions about the company's assets, liabilities, equity, revenues, and expenses. Accordingly, these financial statements are not designed for those who arc not informed about such matters. Very truly yours, Kettinger & La Voie, LLP 15 SAMARITAN HOUSE, INC. STATEMENT OF ASSETS & LIABILITIES - CASH BASIS JUNE 30, 1997 CURRENT ASSETS CASH IN BANK - Operating Fund $35,220.31 CASH IN BANK - Building Fund 70,136.50 CASH ON HAND 50.00 PAYMENTS IN TRANSIT 4,003.50 $109,410.31 FIXED ASSETS FURNITURE AND FIXTURES 6,539.22 BUILDING IMPROVEMENTS 6,000.00 BUILDING 376323.13 388,862.35 LESS ACCUMULATED DEPRECIATION 39,225.20 349,637,15 LAND 43.676.87 393,314.02 Other assets Building in Progress $8206.29 $510,930.62 SEE ACCOMPANYING ACCOUNTI"ANTS' REPORT 16 SAMARITAN HOUSE, INC. STATEXIENT OF ASSETS & LLABILITIES - CASH BASIS JUNE 30, 1997 CURRENT LIABILITIES CURRENT PORTION LONG TERM DEBT S,7,000.00 LONG TERM LIABILITIES NOTE PAYABLE -ESCROW SERVICE-HAGEL 333,003.40 LESS CURRENT PORTION 333,003.40 7,000.00 EQUITY 326,003.40 1 'GI • SEE ACCOMPANYING ACCOUNTANTS' REPORT 17 SAMARITAN HOUSE, INC. STATEMENT OF RECEIPTS & DISBURSEMENTS - CASH BASIS JUNE 30, 1997 REVENUE RECEIVED RENT & WASHER/DRYER $20,952.02 INTEREST 2,330.46 DONATIONS 60,173.34 83,455.82 EXPENSES PAID ADVERTISING 58.80 BANK FEE 4.80 DEPRECIATION 5,293.40 ESCROW FEE 17.50 FOOD BANK NETWORK 46.62 GAS 84.35 INSURANCE 612.00 INTEREST 12,819.44 LEGAL & ACCOUNTING 120.00 RENT 87.00 REPAIRS & MAINTENANCE 264.98 SUBSCRIPTIONS 65.00 OFFICE SUPPLIES 71.44 STIPEND 1,200.00 SUPPLIES 203.49 TAXES & LICENSES 299.66 TRAVEL 17.00 MEDICAL - PATROL 15.00 UNITED WAY FILING FEE 25.00 UTILITIES 5,213.31 POSTAGE 164.54 PRINTING 841.49 27,524.82 EXCESS OF REVENUE OVER EXPENSES PAID 55,931.00- BEGINNING RETAINED EARNINGS 121,996.22 ENDING RETAINED EARNINGS $177,927.22 SEE ACCOMPANYING ACCOUNTANTS' REPORT 18 BUSINESS PLAN INCOME PROJECTIONS Income from transitional housing units is now S32,400.00 from 10 units. Occupancy is 100% and is projected to remain at that level. Income will increase as each phase is completed. Note that these are maximum amounts. Low cost housing is always in demand and the flexibility to function as either transactional housing or shelter space will enable Samaritan House staff to increase transitional housing as financial considerations warrant. Present: 6 studios (S250/mo) S18,000/year 4 1-bedroom apts. (S300/mo.) 14,400/year $32,400 32 total beds including shelter Phase 1 will add a maximum of 6 studios and 7 1-bedroom apts. for a total of 12 studios ($250/mo.) 36,000/year 11 1-bedroom apts ($300/mo.) = 39,600/year 75,600 67 total beds including shelter and 23 transitional units Phase 2 will add 14 studio apartment for a total of: 14 studios ($150/mo.) 25,200/year 12 studios ($250/mo.) 36,000/year 11 1-bedroom apts. ($300/mo.) 39,600/year 100,800 81 total beds including shelter and 37 transitional units Phase 3 will add 8 1-bedroom apts. for a total of. 14 studios ($150/mo.) 25,200/year 12 studios ($250/mo.) = 36,000/year 19 1-bedroom apts. (S300/mo.) = 68,400/year $129,600 97 total beds including shelter and 45 transitional units ' Although the new building in Phase One is all shelter, it will free up 13 units in our existing building which can then be used as transitional housing. 19 PROJECTED INCOME/ EXPENSES Projected income and expenses include all three phases of the building expansion plan and are based on the follow- ing assumptions 1. Phase I will be completed by September 30, 1998. 2. Phase 2 will be completed by August 30, 1999. 3. Phase 3 will be completed by August 30, 2000. Our projected income is based on rent income from 45 transitional units. 4. These figures presented are brought forward from page 19 based on the income projections from occupancy design. Mortgage payments are 1998 - $4,004.00 per month = $48,048.00 1999- $48,048.00 2000 - $48,048.00 6. Depreciation is calcualted using the straight line mehtod over a period of forty years of useful life and calculated on the total value of the building. Phase 1, 2 and 3 depreciation is calculated based on the construction cost estimates provided on page #7 but not included as current expense. 7. Occupancy is based on 100 %. Presently over 3,000 people who qualify for Section 8 housing are on the waiting list in the Flathead Valley. 8. Donation income increases 3% per annum. 9. For income purposes there is no distinction made between transitional and low-income permanent housing. 10. Costs are expected to increase at a proportionate rate to the habitable living area. 11. Once Phase 3 has been completed, existing mortgage will be refinanced and surplus income will be used to retire mortgage debt. 12. liability coverage is expected to remain the same while the policy coverage for the additional construction will double the premium rate to include a 3% increase in premium rate per year. 13. Salary figures include a base salary rate plus a 12% benefit package for both the director and two full time staff assistants. 14. Replacement reserves consist of $2100.00 for existing facilities and 4125.00 allocated per bed/per year for each rental unit. 15. Other operating expenses are expected to increase approximately $300.00 per year with living area increases. 16. Once Phase 3 is complete our projected income will enable us to pay a full-time staff if needed. Currently Sister June Kenny is our only staff member providing 24 hour supervision on a strictly volunteer basis. A $200.00 stipend is divided among a couple of the formerly homeless who help with miscellaneous duties. * Samaritan House is a not for profit Montana based corporation, our tax TIN# is 81-0466-186. 20 O N M u Y C O M N to 00 M N 0-4 a,N 00 M S E •�-+ Ln O N C" O C (� .•+ H H H H H H &? H w U O� z N _u 00 Q. cr M O Fr� E O •• M M .-+ e}� N C� �c r-i V . A 00 � V M � d �O O t O M ►r O N O iA fA Vi 69 _J H � F P4 0 0 0 0 't O .-^ O O N 00 M M~ w � otnw-• O M M ao N M M to N z N M Ln � HHHH A w F V w u w O C a0 N M H n 00 N M H to 00 in to H M M 00 �O W H d" N ff ON H N N_ 00 O� H N d0' to M N H H H H N H H H H H H H H. -� w 10 en Ln 00 00 00 N [� to 00 iOA M 'O O N 'O C M 0 O -+ d" Cb 00 N " N d N N t!9 ' d' C, „N 'O H H H H 64 " 605. H .�cc l� O O a<=s tV 000 N- 10 0 N to .-. `Q Qr ao O, �O O; d^ 00 MC7, „Ny HHHH6,HHHHHHH O . 00 00 to N O M N N I- M M M O� O N 00 00 HHHH w II r N Ln O� 00 M [� N H H M Q� 00 en M � n N H H N N N u u � V V V V t- V 'A •-• H V •.. E C C C L Q7 y i►•+� t0 m V>>> G o4 Q A L C E yL' asV Gi E c `� u£ a f V R G � r C Management Plan Executive Board Board of Directors Director of Samaritan House, Inc. Staff Business Office Shelter Rentals Job description, Director of Samaritan House. Director ensures that the policies approved by the Board are upheld. Works to develop and maintain a positive image of Samaritan House in the Kalispell and surrounding community. Shall be responsible for the smooth and efficient operation of the shelter. Shall make all decisions necessary for the day to day operation and maintenance of the building. Shall be responsible to the Board for all actions taken concerning the shelter. Maintains good business office procedure: prepares monthly report describing activities and services provided to clientele. furnishes the Board with adequate information through accurate and positive communication. organizes means of collecting and preserving essential records. Accounts for financial management of the shelter. provides accurate account of income. cooperates and works closely with the Treasurer. has authority to sign all checks necessary for the operation of Samaritan House. 22 Code of Commitment from Zwinglc, J.L, 'Effective Trusteeship" The overall commitment of a board director is to share in the continuation of the founding mission of the Samaritan House. Purpose: This code is a tool to Help new board members understand the obligations and restrictions assumed in accepting board membership. Encourage incumbents to assess their own performance. - Provide a means for persons suggesting nominees for board membership to look for desirable qualities in persons desiring board positions. Specific Commitments A. Familiarity and commitment to major board responsibilities. - to support the Director and staff members - to clarify the mission of Samaritan House - to approve long-range plans - to insure financial solvency - to enhance the public image of Samaritan House - to insure institutional independence - to interpret the Center to the community - to serve as a board of appeal - to assess its own performance B. To support the fund raising efforts of Samaritan House C. To devote time to learn how Samaritan House functions--- it's uniqueness, its strengths and needs, its place in the Kalispell community. D. To prepare carefully for, attend regularly and participate activr4 in board meetings and committee assignments. E. To accept and abide by the legal and fiscal responsibilities of the board as specified in the charter, bylaws, and procedures of Samaritan House. F. To vote according to one's individual conviction, to challenge the judgement of others when necessary yet, be willing to support the majority decision of the board and work with fellow board members in a spirit of cooper -anon. G. To maintain the confidential nature of board deliberations and to avoid acting as a spokesperson for the entire board unless asked to. H. To understand the role of the board as a policy -making body and to avoid participation in administration of policy unless your duties require this I. To -make judgements always on the basis of what is best for Samaritan House and for the advancement of its mission rather than to serve special interests. 23 1996 Annual Report •� • • • IUMN Single Men .................................. 302 One Parent Families ............ 46 Single Women ............................... 49 Two Parent Families ............ 52 Couples ......................................... 24 Children ............................ 150 Total clients served in 1996......................................... 699 Total shelter nights ................................................... 6,800 Geographical Grouping (Adult singles and family units) Out of State ................................ 168 In State ......................................... 95 Flathead Valley .................. 220 Length of SM One week and less ....................... 153 One to two weeks ....................... 166 Mentally handicapped .................... 35 Battered ............................ at least 35 Two weeks to one month .. 102 One month and over ........... 49 Alcoholics ............................ 42 Ages of Adults 18 to 35...................................... 276 36 to 60...................................... 188 60........................................ 6 Minors .................................. 2 Nationalities Native American ............................ 31 Hispanic.......................................... 4 All others were Caucasian African -American ................... 5 Shelter only; does not include transitional housing 24 1995 Armual Report Single Men .................................. 341 Single Women ............................... 45 Couples......................................... 20 Total clients served in 1995..................................... 741 Total clients served in 1994..................................... 725 One Parent Families ............ 40 Two Parent Families ............ 55 Children ............................ 170 Gcognphical Grouping (Adult singles and family units) Out of State ................................ 180 Flathead Valley .................... 81 In State ....................................... 110 I&ngth of Stay Under one week .......................... 163 Over one month .................. 81 To one month ............................. 216 Total of 7,641 people nights of shelter. Mentally handicapped .................... 49 Alcoholics ............................ 50 18 to 35...................................... Ages of 292 Adults 62........................................ 7 36 to 62...................................... 196 Minors .................................. 6 Native American ............................ 28 Hispanic.......................................... 4 African -American ............................4 All others were Caucasian Asian..................................... 1 Shelter only; does not include transitional housing 25 1994 Annual Report Composition of People Single Men .................................. 329 One Parent Families ............ 41 Single Women ............................... 54 Two Parent Families ............ 43 Couples ......................................... 25 Children ............................ 169 Total clients served in 1994 ......... 741 Total shelter nights .................... 7839 Geographical Grouping (Adult singles and family units) Out of State ................................ 188 ]Flathead Valley .................. 258 In State ......................................... 51 Length of Staff To one week ................................ 189 Over one month .................. 74 Over one month ............................ 74 Mentally handicapped .................... 35 ?alcoholics ............................ 40 Ages of Adults 18-25.......................................... 199 36-62................................ 255 62+............................................... 19 Minors ................................ 10 Nationalities Native American ............................ 22 Hispanic.......................................... 2 All others were Caucasian African -American ................... 2 * Shelter only; does not include transitional housing 26 1993 Annual Report Single Men ................................... 321 Single Women ................................. 42 Couples.......................................... 23 Total clients served in 1993........... 723 Total shelter nights ..................... 7022 Out of State ...........................178 In State .................................... 45 To one week .......................... 185 To one month ........................ 203 Mentally handicapped ..............42 One Parent Families .................. 37 Two Parent Families ................. 51 Children.................................175 Geographical Grouping (Adult singles and family units) Flathead Valley ...................... 241 Length of Stay Over one month ...................... 61 Practicing Alcoholics ................ 61 Ages of Adults 18 to 35................................192 62+ ......................................... 7 36 to 62................................ 249 Minors .................................... 5 Nationalities Caucasian ............................... 385 American Native .................... 28 Asian......................................... 1 Hispanic .................................. 6 African -American .......................8 We turn away an average of fifteen people a month for lack of space. * Shelter only; does not include transitional housing 27 Single Men ............................139 Single Women .......................... 25 Couples...................................19 Total clients served in 1992 .... 367 Total shelter nights ..............4888 1992 Annual Report One Parent Families ..19 Two Parent Families ..20 Children .................... 87 Geographical Grouping (Adult singles and family units) Out of State ............................. 88 Flathead Valley ........109 In State..................................151 To one week ............................ 92 To one month ........................ 110 Mentally handicapped ..............25 Violence related .......................10 18 to 35................................ 140 36 to 62................................ 122 No data available for this year Length of SM Over one month ........ 57 Alcoholics ................. 60 Run away ....................1 Ages of Adults 62+ ...........................18 Nationalities * Shelter only; does not include transitional housing 28 KALISPELL CITY -COUNTY PLA+NNI I G BOARD AND ZONING COMMISSION MINUTES OF MEETD G JANUARY 13, 199g CALL TO ORDER The regularly scheduled meeting of the Kalispell City -County Planning AN'D ROLL CALL Board and Zoning Commission was called to order at 7:05 p.m. Board members present were Therese Hash, Joe Brenneman, Jean Johnson, Milt Carlson, Walter Bahr, and Gregory Stevens. The Flathead Regional Development Office was represented by Narda Wilson, Senior Planner. There were 14 people in the audience. Election of Officers The next item of business was election of officers for the upcoming year. The Board elected Therese Hash to serve as president, and Milt Carlson to serve as vice -chair. Member -at -Large There was discussion on electingmember-at-large. Since the Council has not made their city appointments to the Board, the member -at -large will be selected when there is a full Board. APPROVAL OF The minutes of the meeting of December 9, 1997 were amended to NM14UTES reflect that Walter Bahr was in attendance at the meeting. The minutes were approved as amended on a mc6on by Carlson, second by Johnson. Presentation on Deputy County Attorney Dennis Hester was introduced to give a Housing presentation on housing discrimination. Discrimination He gave the Board an update on the latest Iegislative actions in regards to housing discrimination. SAMARITAN The public hearing was introduced on a request by Bruce '_Measure on HOUSE behalf of Samaritan House for a conditional use permit to allow the CONDITIONAL expansion of their existing 32 bed shelter facility in an RA-1, Low USE PERMIT Density Residential Apartment district use. The property where the shelter expansion is proposed to be is 140 North Avenue West, Kalispell. Staff Report Wilson gave a detailed presentation of report #KCU-97-10. The application was evaluated in accordance with all the necessary criteria and staff recommended nine (9) conditions of approval. Public Hearing The public hearing was opened to proponents of the project. In Favor Bruce Measure, representing the Samaritan House as a member of the 1 Board of Directors, gave a brief background of the application, and explained that the majority of the funding is from private donations. Based on their past record of being a good neighbor, he urged the Board to grant the conditional use permit, as there is dire need in the community for the expansion. No one else spoke in favor. The public hearing was opened to opponents. Opposition Eloise Kendrick, 140 le Avenue West, was opposed to having this many transients next to Peterson School, and wanted to know who screens the tenants. Pamela O'Lexey, 10`h Avenue West, testified that the parking lot is often full of cars, contrary to what the staff report states, and it is an impact to the neighborhood. They have had problems with trespass and burglary and have been unable to sell their home because of the shelter. They know some of the people who live there, but most are from out of state. She had concerns that the proposed loading zone would block their alley. The expansion would change the character of the neighborhood, and she was opposed. She wanted to know what was meant by "transitional housing". Dennis Johnson, 117 10 h Avenue West, agreed with his neighor, Mrs. O'Lexey. His home is across the alley from the proposed Phase 2, and he has concerns about the safety of his two children. He has a fence, so does not have the problem with trespass, however, has had some dealings with shelter residents that were unpleasant. He feels that expanding the shelter will be an invitation to bring more transients in from out of state. There being no further opposition, the public hearing was closed and opened to Board discussion. Board Discussion Wilson answered the questions regarding the loading zone, the anticipated vehicle trips per day, and assured the neighbors that the alley would not be blocked. She explained what transitional housing was, which would be small apartments for people transitioning from homeless to finding shelter. The rules of the Samaritan House are very strict regarding the use of drugs and alcohol, and the residents are required to look for work while at the shelter. President Hash read through the statistics submitted with the staff report for the benefit of the audience. Bruce Measure further elaborated on the expansion, explained what 2 transitional housing was, and that the expansion is for 92 beds, not bedrooms. He fiirther testified that Police Chief Ad Clark has reported that there has been minimal problems with Samaritan House, and they do patrol that area. The Board discussed the conditions of approval and felt that the application had been thoroughly reviewed. Motion Bahr made the motion to adopt staff report #KCU-97-10 as findings of fact and recommend the conditional use permit be granted subject to the nine conditions. Brenneman seconded. On a roll call vote Johnson, Bahr, Carlson, Stevens, Hash, and Brenneman voted in favor. 3