1. CDBG Public Facilities Grant RequestCity of Kalispell
OFFICE OF THE CITY MANAGER
R
TO: Mayor Fisher and Kalispell City Council
FROM: Doug Russell, City Manage
MEETING DATE: February 25, 2013 t
SUBJECT: CDBG Public Facilities
There has been considerable attention recently directed toward the Montana Department of
Commerce's Community Development Block Grant Public Facilities grant program, which is
designed to support, amongst other items, "Facilities designed for use predominantly by persons
of low and moderate income such as nursing homes, senior centers, Head Start centers, or mental
health centers." A municipality may submit a grant application on behalf of another agency,
similar to the process used for the Economic Development program and the Flathead Valley
Community College grant request.
At the annual needs assessment public hearing, our Community Development department heard
from two agencies intending to come forward with potential projects. Both of those agencies
submitted requests for the City to submit a grant application on their behalf. As there were
initially the two agencies, we requested further information from both regarding their request so
Council can have a discussion related to the requests and assess the merits of each request in
relation to the grant program. The requested information includes items that would be part of
their grant application to the Montana Department of Commerce: 1) funding strategy outside of
the grant program, 2) preliminary architectural report for the proposed project, 3) site control and
ownership status of the proposed property, and 4) number of clients to be served and the
percentage that are considered low to moderate income.
Since that request, the Gateway Community Center has withdrawn its request, placing their
support behind the other applicant. Attached to this memo is the request from Flathead County
for an Agency on Aging facility. At the work session we can review the program and the
specific request, even though we are now considering only the one program. Should we move
forward, there will need to be a public hearing and formal resolution, similar to the process being
used for Flathead Valley Community College.
www.kalispell.com
Flathead~ County area IX .agency on .aging
160 Kelly Rd. Suite A
Kalispell, Montana 59901
Phone 758-5730
February 12, 2013
Kalispell City Council
PO Box 1997
Kalispell, MT 59904
Dear Council Members,
This letter is to request the City of Kalispell's consideration for sponsorship of a Community
Development Block Grant (CDBG) from the Montana Department of Commerce. Grant funds
will be utilized toward construction of a new Agency on Aging (AOA) facility to serve the needs
of senior citizens throughout Flathead County. The facility is proposed to be constructed on
county owned property that is located in Kalispell city limits. Grant funds will help defray
overall construction costs, keeping the project affordable and realistic to complete.
The need for relocation and expansion of the AOA facility has been identified in community
focus meetings for the last ten years. Most recently, it was acknowledged as a project that meets
a significant community need impacting low and moderate income seniors throughout Kalispell
and the Flathead Valley during the joint Community Needs Assessment Hearing held at the City
Council Chambers in December of 2012.
Flathead County Commissioners and AOA would like to request that the Kalispell City Council
consider hosting a second public hearing in March 2013 that is specifically focused on discussing
the details of the proposed AOA project. This hearing will give community decision makers,
citizens and potential beneficiaries of the project adequate opportunity to evaluate community
impacts and benefits or concerns related to the facility. Based on information received at this
hearing, the Council would determine their willingness to host an application on behalf of
Flathead County AOA. If a favorable decision is reached by the Council, application documents
will be developed and submitted to CDBG in April or May of 2013. Flathead County staff will
take on primary responsibility for the development of the application, incorporating collaborative
input and final review edits provided by City of Kalispell staff.
We appreciate your willingness to consider hosting an additional public hearing and potential
sponsorship of a CDBG application for AOA. If you would like additional information on AOA
program activities, please feel free to contact me at 758-2481 or lsheppardnflathead.mt.gov .
Sincerely,
Lisa Sheppard, Director
Flathead County Agency on Aging
MMEMMOM
Board of Commissioners
(406) 758-5503
Pamda J. Holmquist
Gary D. Kruegger
Calvin L Scott
Katharine Thompson
IT,
20e East
K I
afispell, MT 59901
FIT-M.12MUTI-2 ma -
Flathead County is interested Development Block
I
Grant (CDBG), sponsored by the City of Kaliispell�. Below, as requested, please findi
Flathead County's responses to the CDBG application related questions you
provided.
Has a Preliminary Architectural Report (PAR) been prepared foir the project and
if so, whein?
A IPAR was GOM[:Oeted un 2004 and 2010 tic) evaiiiiate potervfiaili shes fort[-e
Rafl"nead Courity Agency on Aging, We are (.Urrerifly in the pmicess of workirig
with Amhiitects Desigin Grot,�p (NIDG) tO U�.)date fl'iiie 2004 PAR to ein�,;ive it is
refiecfive of the Cli iocafiorrs btnuiing cl',orrskJeed for )'\0A. "Fruo new dies, for
cunstrwl;fion wilk be evzikiated ;.4s weH as the ciurrerit locatiion, 'Tlhis, update wiifl be
cornpVeted �piriior to the CIDBG a�rw,)piliicafion subinhta� date.
What is the organization's site control status, or ownership position on the
proposed property?
Currently, the site �ocafions prOposed for a renew A0A facOny are orHathead
County owned Ipmpertyvvithiin the City of Kailnsj',)O. Constructilon sles being
con Sidi in'CUde fl-ie Nohh Fairgrokinds properly as w611 as dots withk-i tl'ue
Flati'iiead Coi,,iinty off ici�a� conipilex,
What is the proposed project funding strategy? Please ouitline total project cos)
(anticiipa,ted sources and uses of funds) includiing piiroposed grant request;
match source, amount and commitment of funds- other funding sources, if
needed, and plain for securing those funds with timeline.
SpecO'iic piolect costs Mi be identrfied rn the finaiiized If"Al"?, Ir'l addifion
to pursing $450,000 nin funding thPi.DLIg11 thiie CE)BG grarit, F'IIathad DAJIMY is
WO Sou,th Main, Room 302 1* Kalispell, Montana 59%l-5420** Flax (406) 758-58611
�ook�ng linto a �Board of lr�veshnents RJ-TERICAP Loan ar�d/or (.1' ipital
InriprovelTient reserve ftlinds to complete the fi,,�ncfing strategy 'to biuild fl-,�e new
facifily
Number of clients to be served and percentage that are considered low to
moderate income (LIMI). Please also indicate the basis on which the LMJI is
calculated.
Lisa Sheppard, Dlrector of the Agenc.uy on Aglr)g, fug s been wod(Jng �Mtt,u staff to
calCUlatie LM based on prograrn �� ja�a CUrirenHy coH&,-.Jed LM� fioUres, based on
qua.,-,,sfionnare s CWT)peted Lay l,)rograrri particupariits, show an overaH 82% [-W,
We ofilG conSUlt'Mth (,.','[)BG to deterinine of the data ls suffic�'e,,rut to aTiieet tl,)er
requiren,'uieants Nor dOCUrnenfing 1-1101 ff additlona� data is needed, a SUinvey w0l be
developed that ff�eets CDBG's appuova�
I
We look forward to discussing this project in greater detail at the City Council work
session scheduled for February 25, 2013. Please let me know if you require any
qdlditional information.
Best Wishes,
,4
Iebbie Pierson,
NO() South Main, Room 02 ** Kalispell, Monwna 599011-5420" Fax (406) 758-5861